Agenda Item
ii. Contract ~ Charter Bus Transportation ~ R&W Motorcoach, Inc. ~ 2025 Graduation Ceremonies (Not to exceed $90,000) ~ Updated 3.6.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve R&W Motorcoach Inc. for Charter Bus Services in an amount not to exceed $90,000 for May 21, 2025, through May 25, 2025.
Why: Approving the expenditure for Charter Bus Services provides reliable and safe transportation to ensure that all graduating seniors have access and arrive at the ceremony site in a timely manner for commencement exercises.
Approval of the expenditure for Charter Bus Services meets Strategic Goal Area: 6. Organizational Excellence
Details: The transportation services will be for the week of Commencement, May 21-25, 2025. R&W Motorcoach, Inc. is selected as an approved Charter Bus Service. The services will be used to transport students from the 24 high schools to the graduation site, Georgia State Convocation Center. Approval of transportation services for graduating seniors will ensure safe and timely arrival.
R&W Motorcoach is located at 1554 Cedar Grove Rd Suite A, Conley, GA 30288
Financial impact: The total budget for these services is included in the FY’25 budget and will be allocated from the Division of Operations General Fund Budget using cost code 100.2600.558000.00011.7620.9990.8010.040.0000 in the amount not to exceed $ $90,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Charter Bus Services - Graduation Transportation
R&W Motorcoach, Inc.
Scope:
Charter Bus Services- Provide transportation services to Commencement
exercises for 24 high school, May 21-25, 2025. R&W Motorcoach, Inc. has
been selected to provide the services.
Contract/Renewal Term:
This request is for the Commencement exercises, May 21-25, 2025.
Background
The Transportation Department identified and contacted approved
commercial carriers for DeKalb County School District transportation needs.
A request was sent to six (6) commercial carriers with three (3) responding
to the inquiry. Renewal letters and quotes were received; R&W Motorcoach,
Inc. was selected as the final vendor.