Agenda Item
vii. Resolution and Modification ~ Georgia Department of Education Capital Outlay Applications for FY2022 and FY2023 ~ Updated 3.3.2025
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the below:
A Resolution requesting modification of the FY2022 and FY2023 Capital Outlay Applications
Provide authorization to staff to submit the resolution to the Georgia Department of Education (GaDOE).
The following are the Capital Outlay project applications for withdrawal:
Project # Project Name Project # Project Name
22-644-001 Sequoyah MS 22-644-018 Evansdale ES
22-644-002 Montgomery ES 22-644-019 Stone Mountain ES
22-644-004 Kingsley ES 22-644-021 Dunaire ES
22-644-007 Columbia HS 22-644-022 Huntley Hills ES
22-644-008 Woodward ES 22-644-023 Cary Reynolds ES
22-644-011 Dresden ES 22-644-024 Stone Mill ES
22-644-015 Vanderlyn ES 23-644-002 Kittredge Magnet ES
22-644-017 Allgood ES
Why: Approval and submission of the approval and submission of the Resolution to Modify the FY2022 and FY2023 Capital Outlay Applications will allow the projects included in those applications to be applied for in future applications and ensure that these projects receive the full amount of reimbursement for which they are eligible.
Resolution to Modify the FY2022 and FY2023 Capital Outlay Applications meets Strategic Goal Area 6: Organizational Excellence
Details: To ensure that the DeKalb County School District (“DCSD”) will be able to maximize the reimbursement received, it is proposed that projects in the FY2022 and FY2023 Capital Outlay Applications that have not yet begun construction be withdrawn from these applications. Withdrawal of these projects from the applications, will reset the timeline for reimbursement eligibility and allow these projects to be eligible for inclusion in the upcoming fiscal year 2027 Capital Outlay Application.
The DeKalb County Board of Education approved the Capital Outlay Applications for fiscal year 2022 and fiscal year 2023 on November 9, 2020, and October 18, 2021, respectively. Since these applications for reimbursement were approved, several projects included in these applications have been delayed and are potentially in danger of extending beyond the five-year eligibility timeline for reimbursement.
Projects for which a school district has applied for reimbursement must be completed and closed out with the GaDOE within five (5) years of the beginning of the fiscal year of the application in which they were included. Failure to complete and close out a project within the five-year window will result in the project not receiving its full reimbursement amount.
Removing these projects from the application in which they were included will allow those funds to be returned to the DCSD’s earned entitlement. These entitlement funds will then be available when these projects are included in the next application for GaDOE Capital Outlay reimbursement.
Financial impact: There will be no Financial Impact on the Budget.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Code: FFF(1)
160-5-4-.02 CAPITAL OUTLAY ENTITLEMENT, FUNDING REQUESTS,
AND REQUIRED LOCAL PARTICIPATION.
(1) DEFINITION.
(a) Regular entitlement - a school system's annual share of the state's capital outlay
entitlement authorized by the Georgia General Assembly for regular capital outlay
purposes. This is computed by multiplying the annual authorization level by the ratio of
the local need to the total state need as determined by the Local Facilities Plans (LFP).
(2) REQUIREMENTS.
(a) A local board of education's entitlement shall accrue from year to year. Effective
July 1, 2012, all accrued entitlements can be used toward any eligible new construction,
addition, renovation, and/or modification project.
(b) Each year during the annual capital outlay application period, a local school system
can submit a request for state funding (entitlements) for a project(s) identified in its LFP.
(c) A local board of education shall have the required local participation funds avail-
able at the time the system submits its capital outlay application.
(d) Accrued entitlement will be adjusted annually for any new projects funded or
credited for any balances remaining from completed projects.
(e) For the capital outlay program regular and regular advance categories), local school
systems shall have the facility needs of each school determined by the department
annually. Facility needs are determined by the total improvement needs recommended
by the most recent state board approved LFP, adjusted downward for projects financed
or completed since the completion of the previous survey and adjusted by the most recent
FTE data.
Authority O.C.G.A. ยง 20-2-260; 20-2-262.
Adopted: May 10, 2012 Effective: May 30, 2012