Agenda Item
ii. Contract Renewal ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # 02-123 ~ Carrier ~ HVAC Equipment, Controls, and Service Solutions ~ Renewal # 1 (Not to exceed $1,000,000) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the renewal of the cooperative agreement - OMNIA Partners Cooperative contract No. 02-123 Contract between DeKalb County School District (“DCSD”) and Carrier for HVAC Equipment, Controls, and Service Solutions goods and services in accordance with the terms and conditions contained therein not to exceed $1,000,000.00. This is contract renewal #1.
Why: Approval of the use of the Cooperative Agreement with Carrier through OMNIA Partners will provide goods and services in support of DCSD’s HVAC requirements. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The Division of Operations is requesting approval to renew the OMNIA Cooperative Contract # 02-123. On October 5, 2021, RFP- 32-21 was issued for HVAC Equipment, Installation, Service, Building Control Systems & Related Products and Services. Carrier was one of the awarded vendors. The Omnia Cooperative contract is an initial three (3) year contract (December 31, 2021 - December 31, 2024) with two (2) one (1) year renewal options through December 31, 2026. This is contract renewal #1. The use of this contract will provide HVAC Equipment and Parts. The contract with Carrier will be used on an as-needed basis.
This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed $100,000.
Financial impact: The financial impact of the cooperative agreement with Carrier, not to exceed $1,000,000, will be allocated from the General Fund Budget, 100.2600.543009.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement Projects, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _2/17/2025__________ Due Date: __2/21/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Renewal – Cooperative Agreement – OMNIA Partners
Cooperative Contract # 02-123 – Carrier – HVAC Equipment, Controls, and Service
Solutions– Renewal # 1 - Not to Exceed $1,000,000.00
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________