Agenda Item
i. Reimbursement Funds Application ~ Approval of Closeout of Fiscal Year 2021 GaDOE Projects Capital Outlay Application (Not to exceed $1,186,898) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) and the Superintendent approve execution of the Certificate of the Board of Education documents and authorize staff to submit to the Georgia Department of Education (“GaDOE”) all documents necessary to receive the State Capital Outlay Reimbursement in the amount of $1,186,898.
Why: Approval and execution of the Certificate of the Board of Education documents will allow for the DeKalb County School District (“DCSD”) to collect reimbursement funds for these capital improvement projects in the amount of $1,186,898 as permissible under the State Capital Outlay program.
Reimbursement of capital outlay funds meets Strategic Goal Area 6: Organizational Excellence
Details: Projects applying for reimbursement in this Board Agenda request have been completed in accordance with all plans and specifications. To receive the full amount of the State Capital Outlay Reimbursement for these projects, the Certificates of the Board of Education documents must be certified by the Dekalb County Board of Education.
The GaDOE reimburses expenses incurred by the school district up to 90% of the total reimbursement amount if all required documents are submitted. GaDOE will release the final 10% of the reimbursement when the project reaches the 90% reimbursement threshold and official closeout.
Financial impact: The total State Capital Outlay reimbursement in the amount of $1,186,898 shall be allocated to the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval and Executed Certificates.
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item
Certificate of the Board of Education
Reimbursement Funds - Capital Outlay Application
Closeout of Fiscal Year 2021 GaDOE Projects
Purpose:
Reimbursement of State Capital Outlay funds and execution of Certificate(s)
of Board of Education for eligible projects in the Closeout of FY 2021 GaDOE
projects.
Background
On October 9, 2019, the Board of Education approved the Capital Outlay
Reimbursement Application for FY’21 totaling $8.6 million in projects,
including capital improvements at multiple facilities in the DeKalb County
School District. The eligible projects are listed below.
Eligible Projects:
Application for reimbursement of Capital Outlay Funds and execution of the
Certificate (s) of Board of Education eligible projects for the Closeout of FY
2021 GADOE projects:
• Henderson Mill ES 21-644-009
• Midvale ES 21-644-003
The projects listed have been completed, and final payments have been
made to the respective architects and general contractors.
This board agenda item will allow DCSD to apply for the remaining
reimbursement funds available for this project, which totals $1,186,898.