Agenda Item
ii. Contract Renewal ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # 02-123 ~ Carrier ~ HVAC Equipment, Controls, and Service Solutions ~ Renewal # 1 (Not to exceed $1,000,000) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the renewal of the cooperative agreement - OMNIA Partners Cooperative contract No. 02-123 Contract between DeKalb County School District (“DCSD”) and Carrier for HVAC Equipment, Controls, and Service Solutions goods and services in accordance with the terms and conditions contained therein not to exceed $1,000,000.00. This is contract renewal #1.
Why: Approval of the use of the Cooperative Agreement with Carrier through OMNIA Partners will provide goods and services in support of DCSD’s HVAC requirements. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The Division of Operations is requesting approval to renew the OMNIA Cooperative Contract # 02-123. On October 5, 2021, RFP- 32-21 was issued for HVAC Equipment, Installation, Service, Building Control Systems & Related Products and Services. Carrier was one of the awarded vendors. The Omnia Cooperative contract is an initial three (3) year contract (December 31, 2021 - December 31, 2024) with two (2) one (1) year renewal options through December 31, 2026. This is contract renewal #1. The use of this contract will provide HVAC Equipment and Parts. The contract with Carrier will be used on an as-needed basis.
This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed $100,000.
Financial impact: The financial impact of the cooperative agreement with Carrier, not to exceed $1,000,000, will be allocated from the General Fund Budget, 100.2600.543009.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement Projects, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal – Cooperative Agreement
OMNIA Partners Contract #02-123 – Carrier
HVAC Equipment, Controls and Service Solutions-
Contract Renewal #1
Scope:
Cooperative Agreement with Carrier through OMNIA Partners to provide
HVAC Equipment, Controls and Service Solutions, goods and services in
support of Dekalb County School District’s HVAC requirements.
Contract Term:
The OMNIA Partners Contract No. 02-123 is an initial three (3) year contract
(December 31, 2021 - December 31, 2024) with two (2) one (1) year
renewal options through December 31, 2026.
DCSD requests approval to use the cooperative agreement Through December
31, 2025, with the option to renew on an annual basis with Board of Education
approval. The Board previously approved use of the contract on April 15,
2024 through December 31, 2024. This is Contract Renewal #1 for DCSD.
Solicitation Process
On October 5, 2021, RFP- 32-21 was issued for HVAC Equipment,
Installation, Service, Building Control Systems & Related Products and
Services. Carrier was one of the awarded vendors.
Pursuant to Board Policy DJE (Purchasing), Paragraph III -D(3)(d), Exceptions
to Competitive Selection are allowed when the purchase is made through
contracts formally solicited and obtained by the State of Georgia, the Federal
Government, or some other government agency. The Purchasing Department
shall be authorized to make purchases through inter-governmental and
educational cooperative, alliances, and consortiums to achieve cost savings
and administrative efficiencies based on economics of scale.
Award Process
In accordance with Board Policy DJE Paragraph III D(3)(d), Carrier was
selected to provide HVAC goods and services in support of DCSD’s HVAC
requirements.