Agenda Item
ii. Change Order Request ~ Capital Improvement Project ~ F.H. Paschen, S.N. Nielsen & Associates, LLC, ~ Druid Hills Middle School ~ Roof, HVAC and Controls Replacement Change Order No. 01 ~ Owner Requested Items and Unforeseen Conditions ~ Budget Reallocation and Change Order No. 1 (Not to exceed $148,871.96) ~ Updated 3.6.2025
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve:
A budget reallocation in the amount of $148,871.96 from Local Projects Capital Improvement Fund to the General Contractor cost code.
Change Order No. 1 to F.H. Paschen, S.N. Nielsen & Associates, LLC, for the Druid Hills Middle School Roof, HVAC and Controls Replacement project that will be funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, and Owner (DeKalb County School District- “DCSD”) requested items as outlined in the Change Order No. 1 for Druid Hills Middle School.
Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On November 13, 2023, the Board of Education approved a firm fixed-price contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, to perform the design and general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District-requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested items.
Financial impact: The financial impact of the Change Order No. 1 for the additional scope of work outlined for the Druid Hills Middle School Roof, HVAC and Controls Replacement project is a budget reallocation of $148,871.96 from the Local Projects Capital Improvement Fund to the General Contractor cost code.
The project funds will be paid from the General Contractor cost code; budget reallocation is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397
Effective: Upon Board Approval and fully executed Change Order Documents
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Change Order No. 1 funded by Budget Reallocation
Druid Hills Middle School Roof, HVAC and Controls Replacement
- Unforeseen Conditions, and Owner Requested Items
Scope
Approval of Change Order No. 1 in a not-to-exceed amount of $148,871.96
for expanded scope of work for Owner requested items and unforeseen
condition F.H. Paschen, S.N. Nielsen & Associates, LLC, for the Druid
Hills Middle School Roof, HVAC and Controls Replacement to be funded
by a Budget Reallocation from Local School Capital Improvement Fund of
$148,871.96 to the General Contractor Construction Cost Code.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by F.H.
Paschen, S.N. Nielsen & Associates, LLC
Background
A formal Request for Proposal (RFP) was issued on August 3, 2023, for GC
Services for a fixed price construction contract for Roof, HVAC and Controls
replacements at Columbia Elementary School, Chapel Hill Middle School,
Druid Hills Middle School, and Stephenson Middle School.
On November 13, 2023, the Board of Education approved the award of RFP
24-752-001, a firm fixed price contract to F.H. Paschen, S.N. Nielsen &
Associates, LLC, to perform the general contracting work as outlined by the
proposal documents.
The approval of Change Order No. 01 covers the approved additional scope
for the Owner – (DeKalb County School District) requested items. It provides
further needed improvements related to safety, security, and health. The
additional scope of work was recommended by the project’s design and
construction professionals and/or requested by DCSD Facilities to fulfill
program wide initiatives. The requested amount of $148,871.96 is based
on the costs provided by the project’s design and construction professionals.