Agenda Item
i. Contract Award ~ ITB 25-27 ~ School Nutrition Large Equipment ~ Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc. and Superior Equipment & Supply, Co. (Not to exceed $1,500,000) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award for ITB 25-27 for School Nutrition Large Equipment, to Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc. and Superior Equipment & Supply, Co., not to exceed $1,500,000 for March 11, 2025 through March 10, 2026.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate large kitchen equipment to federal nutrition standards. This enables SNS to provide reimbursable meals for DeKalb County students. The vendor provides large kitchen equipment in accordance with specifications, scope, and ensures compliance with federal guidelines and industry standards.
The approval of this contract award meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: ITB 25-27 was competitively solicited through the DCSD Purchasing Department.
Eight (8) vendors responded to the solicitation and were deemed responsive to the requirements of the solicitation by the DCSD Purchasing Department.
The School Nutrition Services evaluation committee evaluated and selected six (6) vendors that were deemed the lowest and most responsive to the requirements of the solicitation.
Large equipment provided by the following six vendors is delivered, installed, connected to utilities and tested by the vendor to and in the schools.
Boelter 225 Horizon Dr., Suwanee, GA 30024
Culinary Depot (Chef's Depot), 67 Route 59, Spring Valley, NY 10977
Douglas Equipment (Douglas Food Stores Inc), 301 North Street, Bluefield, WV 24701
Owens Equipment Company, Inc., 305-Petty Road, Lawrenceville, GA 30043
Sam Tell and Son Inc., 300 Smith St., Farmingdale, NY 11735
Superior Equipment & Supply, Co., 4550 S. Brust Ave, St Francis, WI 53235
Financial impact: Funds will be paid from GL account 622.3100.573000.00062.8200.9990.8015.040.0000 not to exceed $1,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
January 31, 2025
RE: Sourcing Efforts Letter – ITB 25-27 SNS Large Equipment
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for ITB 25-27 SNS Large Equipment.
The Purchasing Department’s efforts include the:
1) ITB 25-27 was posted to IonWave on December 19, 2024.
2) ITB 25-27 was advertised in the Champion Newspaper on December 19, 2024, and December 26,
2024.
3) Electronic notification sent to 24 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 254 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 110 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Eight (8) bids were reviewed and eight (8) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Dr. Connie Walker
Ms. Teresa Adams
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org