Agenda Item
vi. Contract Award ~ Capital Improvement Project: RFQu No. 25-752-003 Professional Architectural and Engineering Services ~ Phase 1 ~ Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. ~ East DeKalb Campus and Former Hooper Alexander Elementary ~ Bus Maintenance, Parking & Charging Facilities (Not to exceed $655,500) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFQu 25-752-003 for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Facilities - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary to Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. for the lump sum amount of $655,500.
Why: Approval of the award of a lump sum design contract for the Architectural and Engineering Services for Bus Maintenance, Parking & Charging Faculties - Phase 1, for East DeKalb Campus and Former Hooper Alexander Elementary , will provide a safe and healthy learning environment.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: This project is slated for completion in two (2) phases. East DeKalb Campus and Former Hooper Alexander Elementary are slated for completion in Phase 1. Phase 2 will include Former Briarcliff High School and other sites to be determined.
Specific details and project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/. The scope of work for this project includes A/E Services for Bus Maintenance, Parking & Charging Faculties - Phase 1 for East Dekalb Campus and Former Hooper Alexander Elementary.
The Request for Qualifications (RFQu) was issued on October 10, 2024, and eight (8) submittals were received on November 14, 2024. All eight (8) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. was selected as the most responsive and responsible offeror and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. is located at 3495 Piedmont Road N.E., Building 101, Suite 700, Atlanta, GA 30305.
Financial impact: The financial impact of the contract award for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Faculties - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary, is $655,500 and will be allocated from cost code, F300CIP.10930.ARCHITECT as follows:
East Dekalb Campus - $227,500
Former Hooper Alexander - $428,000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Lump Sum Design
RFQu No. 25-752-003 – Professional Architectural and Engineering
Services for Bus Maintenance, Parking & Charging Facilities-Phase 1
East DeKalb Campus and Former Hooper Alexander Elementary School
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. -
Scope:
Contract Award – Capital Improvement Project - RFQu No. 25-752-003 –
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. - The Request for
Qualifications (RFQu) is for Professional Architectural and Engineering Services for
Bus Maintenance, Parking, & Charging Facilities – Phase 1 for East DeKalb Campus
and Former Hooper Alexander Elementary Project Award Approval, Not to Exceed
$655,500.
Specific details related to the scope of work can be found at
http://www.dekalbschoolsga.org/solicitations/.
Contract Term:
The contract will begin upon DeKalb County Board of Education (“the Board”)
approval at the March 10, 2025, meeting and a subsequent fully executed contract.
This is a Lump Sum Design contract for Architectural and Engineering Design
Services.
Solicitation Process:
The Request for Qualifications (RFQu) was issued on October 10, 2024, and electronic
notification of the RFQu was sent via email to over 41 vendors from the DeKalb
County School District (“DCSD”) vendor list and 1046 vendors through the Sate of
GA Procurement Registry. The solicitation was advertised in the Champion
newspaper and posted on the DCSD website. Forty-one (41) representatives
attended the virtual mandatory pre-submittal conference on October 22, 2024,
representing twenty-four (24) architectural/engineering firms. On November 14,
2024, submittals were received from eight (8) firms. All eight (8) firms were deemed
responsive a by the Purchasing department and evaluated by the selection
committee. This recommendation is based on the evaluation.
Award Process:
This request is to authorize Dekalb County School District (DCSD) to contract with
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., to provide
Professional Architectural and Engineering Services for Bus Maintenance,
Parking & Charging Facilities project – Phase 1.