DCSD_RFQu No. 25-752-003 Approval ltr - March 10, 2025 - DCSD Board Meeting Archive

Agenda Item

vi. Contract Award ~ Capital Improvement Project: RFQu No. 25-752-003 Professional Architectural and Engineering Services ~ Phase 1 ~ Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. ~ East DeKalb Campus and Former Hooper Alexander Elementary ~ Bus Maintenance, Parking & Charging Facilities (Not to exceed $655,500) ~ Updated 3.3.2025

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFQu 25-752-003 for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Facilities - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary to Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. for the lump sum amount of $655,500.

Why: Approval of the award of a lump sum design contract for the Architectural and Engineering Services for Bus Maintenance, Parking & Charging Faculties - Phase 1, for East DeKalb Campus and Former Hooper Alexander Elementary , will provide a safe and healthy learning environment.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.

Details: This project is slated for completion in two (2) phases. East DeKalb Campus and Former Hooper Alexander Elementary are slated for completion in Phase 1. Phase 2 will include Former Briarcliff High School and other sites to be determined.

Specific details and project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/. The scope of work for this project includes A/E Services for Bus Maintenance, Parking & Charging Faculties - Phase 1 for East Dekalb Campus and Former Hooper Alexander Elementary.

The Request for Qualifications (RFQu) was issued on October 10, 2024, and eight (8) submittals were received on November 14, 2024. All eight (8) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.

Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. was selected as the most responsive and responsible offeror and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project.

Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. is located at 3495 Piedmont Road N.E., Building 101, Suite 700, Atlanta, GA 30305.

Financial impact: The financial impact of the contract award for Architectural and Engineering Services for Bus Maintenance, Parking & Charging Faculties - Phase 1, for East Dekalb Campus and Former Hooper Alexander Elementary, is $655,500 and will be allocated from cost code, F300CIP.10930.ARCHITECT as follows:

East Dekalb Campus - $227,500
Former Hooper Alexander - $428,000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483

Effective: Upon Board Approval and a Fully Executed Contract

Status: Approved by the Office of Legal Affairs

Mariel E. Smith Hall Booth Smith, PC
Phone: 706.494.3818 Post Office Box 2707
msmith@hallboothsmith.com Columbus, GA 31902-2707

Office: 706.494.3818
Fax: 706.494.3828
www.hallboothsmith.com

October 9, 2024

VIA EMAIL:weyman_f_christopher@dekalbschoolsga.org

Weyman F. Christopher
Procurement Manager III
DeKalb County Board of Education
Vendor Services
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
Re: Professional Architectural and Engineering Services for Bus Maintenance,
Parking and Charging Facilities RFQu No. 25-752-003

Dear Mr. Christopher:

We are in receipt of the proposal documents for the above-referenced project. As
required by Ga. Comp. R. & Reg. 160-5-4-.15(2)(d) (Georgia Board of Education Rule FED(2),
we have reviewed the bidding documents and find that the solicitation complies with the
provisions of O.C.G.A. §§ 36-91-20 and -21, as to form. However, please be aware that should
the solicitation documents be modified prior to posting, we will need to review the documents
again to ensure compliance with the above-referenced statutes and regulations.

As always, should you have any questions or concerns, please do not hesitate to
contact me at your convenience.

Sincerely yours,
HALL BOOTH SMITH, P.C.

/s/ Mariel E. Smith
Mariel E. Smith, Esq. for the Firm
cc: H. Eric Hilton, Esq
Melanie Slaton, Esq