Agenda Item
ii. Contract ~ Charter Bus Transportation ~ R&W Motorcoach, Inc. ~ 2025 Graduation Ceremonies (Not to exceed $90,000) ~ Updated 3.6.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve R&W Motorcoach Inc. for Charter Bus Services in an amount not to exceed $90,000 for May 21, 2025, through May 25, 2025.
Why: Approving the expenditure for Charter Bus Services provides reliable and safe transportation to ensure that all graduating seniors have access and arrive at the ceremony site in a timely manner for commencement exercises.
Approval of the expenditure for Charter Bus Services meets Strategic Goal Area: 6. Organizational Excellence
Details: The transportation services will be for the week of Commencement, May 21-25, 2025. R&W Motorcoach, Inc. is selected as an approved Charter Bus Service. The services will be used to transport students from the 24 high schools to the graduation site, Georgia State Convocation Center. Approval of transportation services for graduating seniors will ensure safe and timely arrival.
R&W Motorcoach is located at 1554 Cedar Grove Rd Suite A, Conley, GA 30288
Financial impact: The total budget for these services is included in the FY’25 budget and will be allocated from the Division of Operations General Fund Budget using cost code 100.2600.558000.00011.7620.9990.8010.040.0000 in the amount not to exceed $ $90,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval and a fully executed contract
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _3/3/2025__________ Due Date: __3/6/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract - Motor Coach Bus Transportation -2025
Graduation Ceremonies – Not to Exceed - $90,000
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________