Agenda Item
i. Contract Award ~ ITB 25-27 ~ School Nutrition Large Equipment ~ Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc. and Superior Equipment & Supply, Co. (Not to exceed $1,500,000) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award for ITB 25-27 for School Nutrition Large Equipment, to Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc. and Superior Equipment & Supply, Co., not to exceed $1,500,000 for March 11, 2025 through March 10, 2026.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate large kitchen equipment to federal nutrition standards. This enables SNS to provide reimbursable meals for DeKalb County students. The vendor provides large kitchen equipment in accordance with specifications, scope, and ensures compliance with federal guidelines and industry standards.
The approval of this contract award meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: ITB 25-27 was competitively solicited through the DCSD Purchasing Department.
Eight (8) vendors responded to the solicitation and were deemed responsive to the requirements of the solicitation by the DCSD Purchasing Department.
The School Nutrition Services evaluation committee evaluated and selected six (6) vendors that were deemed the lowest and most responsive to the requirements of the solicitation.
Large equipment provided by the following six vendors is delivered, installed, connected to utilities and tested by the vendor to and in the schools.
Boelter 225 Horizon Dr., Suwanee, GA 30024
Culinary Depot (Chef's Depot), 67 Route 59, Spring Valley, NY 10977
Douglas Equipment (Douglas Food Stores Inc), 301 North Street, Bluefield, WV 24701
Owens Equipment Company, Inc., 305-Petty Road, Lawrenceville, GA 30043
Sam Tell and Son Inc., 300 Smith St., Farmingdale, NY 11735
Superior Equipment & Supply, Co., 4550 S. Brust Ave, St Francis, WI 53235
Financial impact: Funds will be paid from GL account 622.3100.573000.00062.8200.9990.8015.040.0000 not to exceed $1,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of Agenda Item
Contract Award
ITB 25-27 School Nutrition Large Equipment
Scope:
Contract Award - ITB 25-27 - School Nutrition Large Equipment - Boelter,
Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores
Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc. and Superior
Equipment & Supply, Co. - Not to Exceed $1,500,000.
Contract Term
The current contract term will be an initial one (1) year term with four (4),
one (1) year options to renew subject to Board approval on an annual basis.
The initial year will be effective March 11, 2025, through March 10, 2026.
Solicitation Process
ITB 25-27 was competitively solicited through DCSD Purchasing Department. It was
posted to the DCSD website and IonWave on December 19, 2024. The bid was
advertised in the Champion Newspaper on December 19, 2024, and December 26,
2024. Electronic notification was sent to 24 vendors from the DCSD Vendor Bid List,
110 vendors from the DCSD IonWave list, 254 vendors through the State of GA
Procurement Registry.
Eight (8) vendors responded to the solicitation and were deemed responsive to the
requirements of the solicitation by the DCSD Purchasing Department.
School Nutrition Services evaluation committee evaluated and selected and six (6)
vendors that were deemed the lowest, most responsive bidder to the
requirements.
Large equipment will be provided by, delivered, installed, connected to utilities and
tested by the following vendors to and in the schools:
• Boelter 225 Horizon Dr., Suwanee, GA 30024
• Culinary Depot (Chef's Depot), 67 Route 59, Spring Valley, NY 10977
• Douglas Equipment (Douglas Food Stores Inc), 301 North Street,
Bluefield, WV 24701
• Owens Equipment Company, Inc., 305-Petty Road, Lawrenceville, GA
30043
• Sam Tell and Son Inc., 300 Smith St., Farmingdale, NY 11735
• Superior Equipment & Supply, Co., 4550 S. Brust Ave, St Francis, WI
53235
Award
This Board Agenda item seeks the approval of the ITB 25-27 - School Nutrition
Large Equipment contract award to Hershey Creamery Company.