Chronology Frontline Maintenance Renewal

Chronology Frontline Maintenance Renewal
Board Policy DJE allows purchases to be made through contracts formally solicited and obtained
through inter-governmental and educational cooperatives, alliances, and consortiums to achieve
cost savings and administrative efficiencies based on economies of scale. As a result, the Frontline
purchase will utilize the National Cooperative Purchasing Alliance Contract Number 01-102
for Frontline Education. The district has utilized this purchasing vehicle for the last three years as
outlined within the chronology section of this document. This solution includes five (5) modules: 1)
Human Capital Management – Applicant Tracking, 2) Absence & Substitute Management, 3)
Professional Learning, 4) Employee Evaluation Management, and 5) Asset Tracking Services as
detailed below:
   1. Human Capital Management – Applicant Tracking
      This module modernizes recruitment, hiring, and onboarding processes to ensure schools
      are staffed with exceptional educators and support staff. By leveraging automation,
      proactive outreach, and digital workflows, it addresses an important business need in
      attracting and retaining top talent. The district averages ~295 applicants per week, or more
      than 15K applicants annually, which are managed by this module.

   2. Absence & Substitute Management
      Ensuring uninterrupted, high-quality education depends on effectively managing employee
      attendance and substitute coverage. The Frontline Absence & Substitute Management
      module provides a modern, automated solution that simplifies critical tasks such as
      tracking absences and finding substitutes. There are approximately 1,184 substitutes who
      have the capability to be sourced through the Absence Management platform.
   3. Professional Learning Management
      To meet the evolving needs of our district’s professional learning needs, this module allows
      all employees to have access to their professional development plans and goals, resources
      for growth, and self-assessments.
   4. Employee Evaluation Management
      The evaluation module provides evidence-based evaluations with tools to assess and
      measure educator effectiveness while providing constructive feedback. This module allows
      managers/supervisors to conduct transparent, growth-focused evaluations, and link results
      to professional learning plans and goals.
   5. Asset Tracking Services
      The Asset Tracking module is a cloud-based solution tailored specifically for K-12 school
      districts, offering a centralized platform to streamline inventory tracking and reporting of
      assets. The IT Asset Tracking solution empowers the district to reduce manual workload,
      respond confidently to audits, and ensure compliance with funding and depreciation
      reporting requirements, all while maximizing the value of district resources. This strategic
      tool is essential for fostering a more accountable culture and tracking of district resources.
      The district currently manages ~267,264 assets with this module.
Chronology:
School Year                                  Board Approval
2022 – 2023                                  $571,595.86

2023 – 2024                                  $702,236.16

2024 – 2025                                  $737,981.22



2025 – 2026                                  $767,264.67 (Requested)


Average Vendor Spend for the Last 3 Years:
Vendor                                       Average Spend Amount (Last 3 Years)

Frontline                                    $670,604.41