Agenda Item
v. E-SPLOST V Project ~ Final Guaranteed Maximum Price (GMP), Budget Reallocation, and Amendment Request ~ #21435 ~ Cross Keys High School New Addition and Modernization ~ Evergreen Construction Company and Cooper Carry, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 8-A/E Fee Adjustment (Not to exceed –$148,421,607) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the below:
Approve the established Guaranteed Maximum Price (“GMP”) of $143,484,535 for the construction of the Cross Keys High School New Addition and Modernization E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Evergreen Construction Company (General Contractor- “GC”).
It is also requested to approve a Budget Reallocation of $99,065,458 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board approve Amendment No. 08 to Cooper Carry, Inc. (Architectural & Engineering - “A/E”) in a Not -to-Exceed amount of $4,937,072 for added design services.
Why: Approval of the Guaranteed Maximum Price (GMP) of $143,484,535 and budget reallocation of $99,065,458 for the construction of the Cross Keys High School New Addition and Modernization E-SPLOST V project as per the CM@Risk contract approved by the Board, May 6, 2024, to Evergreen Construction Company ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 8 to amend the agreement with Cooper Carry, Inc. in the amount of $4,937,072 for the Addition and Modernization of Cross Keys High School project will provide the necessary funds for the revised scope of work and additional design and engineering fee outlined in the Proposal for Additional Services documents.
Approval of the Final Guaranteed Maximum Price (GMP), budget reallocation, and Amendment No. 08 meets Strategic Goal Area 6: Organizational Excellence
Details: On November 5, 2018, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Evergreen Construction Company for the completion of the Addition and Modernization of Cross Keys High School project and for Pre-Construction Services in the amount of $90,000.00.
On May 6, 2024, the Board approved the Component Guaranteed Maximum Price #01 Early Release Package of $44,419,077 for enabling work associated with the construction of the Addition and Modernization of Cross Keys High School SPLOST V project.
Pursuant to that agreement, the Design Professional (Cooper Carry), CM@R (Evergreen), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a Final GMP in the best interest of the DeKalb County School District (“DCSD”).
This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached -Cross Keys HS Exhibit M - GMP Amendment document.
Financial impact: Amendment No. 8 for Cooper Carry, Inc will be funded by the Architect cost code of Project 21435 - SPFACCON.21435.ARCHITECT
The total contract amount for the Final GMP -Addition and Modernization of Cross Keys High School project in the amount of $143,484,535 will be allocated as follows:
$44,419,077.00 - previously funded - Initial GMP approved by the Board (5/6/2024)
$24,490,923.00 - Existing budget in E-SPLOST V Project 21435 cost code (SP5FACCON.21435.GENCONTR)
$39,000,000.00 - New budget added to E-SPLOST V program for E-SPLOST V Project 21435 cost code (SP5FACCON.21435.GENCONTR)
$35,574,535.00 - New budget added to E-SPLOST VI program for E-SPLOST VI Project 40736 cost code (SP5FACCON.21435.GENCONTR)
under the voter-approved E-SPLOST V program. The Final GMP will require a budget reallocation of $99,065,458.00 from E-SPLOST V program contingency to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
PROPOSAL FOR ADDITIONAL SERVICES JANUARY 27, 2025
CROSS KEYS HIGH SCHOOL - ADDITIONAL SERVICE REQUEST REVISED
ATLANTA, GEORGIA
DCSD PROJECT NO: 214-423
DCSD COST CODE: SP5SAFSEC.10135.ARCHITECT
CC PROJECT NO: 20220185 CROSS KEYS HIGH SCHOOL
CLIENT:
DEKALB COUNTY SCHOOL DISTRICT (DCSD)
SAM A. MOSS CENTER
1780 MONTREAL ROAD
TUCKER, GA 30084
PROJECT DESCRIPTION
The Scope for Cross Keys High School has changed as noted below:
New Auditorium & Music Suites
Renovation of existing Gymnasium
lowering existing “stage” at Gym
New HVAC at existing classroom wings
Restroom upgrades
Courtyards upgrades
Upgrades to existing DHST‐N
Food Science Lab was upgraded to full Culinary Science
Increased Project Phasing, extended permit, and Fire Marshal requirements
Overall complexity of the project
Baseball Field
Re‐roofing existing buildings
Considering these additional services, we respectfully request an increase in fee of $ 4,937,072.
COMPENSATION
Cross Keys High School SCL FEE Increase
Estimated Stated Cost Limitation $ 143,484,535
Original Stated Cost Limitation $ 61,200,000
Increased A/E Fee $ 82,284,535 $4,937,072
We hope this revised letter meets your needs!
Sincerely,
OFFERED BY:
COOPER CARRY, INC.
191 Peachtree Street, NE, Suite 2400
Atlanta, Georgia 30303-1770
Name: Sophia B. Tarkhan, AIA, LEED AP
Date: January 27, 2025
Title: Principal, K-12 Education
A. Smith, Sheila Jones, Nancy Gomez, Felicia Revel