Agenda Item
ii. Contract Award ~ Ice Cream Products ~ ITB 25-22 ~ Hershey Creamery Company (Not to exceed $128,400) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award for ITB 25-22 for School Nutrition Ice Cream Products, to Hershey Creamery Company, in the amount not to exceed $128,400 for April 1, 2025, through March 31, 2026.
Why: To ensure DeKalb County School District (“DCSD”) School Nutrition Services (“SNS”) offers Smart Snacks compliant à la carte snack items to DCSD students. Hershey Creamery Company supplies the School Nutrition Program with various ice cream products that meets Child Nutrition, USDA standards for Smart Snacks.
The approval of this contract award meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: ITB 25-22 was competitively solicited through the DCSD Purchasing Department.
One (1) vendor responded to the solicitation. The response was reviewed and deemed responsive to the requirements of the solicitation by the Purchasing Department. The School Nutrition Services evaluation committee selected Hershey Creamery Company as the sole responsive and responsible bidder meeting bid specifications.
Products provided by Hershey Creamery Company are delivered by the vendor to the schools.
Hershey Creamery Company is located at 1700 White Circle NW, Marietta, GA 30066
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 not to exceed $128,400.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _2/17/2025__________ Due Date: __2/21/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Award - Ice Cream Products - ITB 25-22 - Hershey
Creamery Company - Not to Exceed $128,400.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________