Agenda Item
i. Contract Award ~ Cooperative Agreement ~ 1 Government Procurement Alliance (1GPA) ~ Cooperative Contract # 23-17PV-03 with Education Logistics, Inc. (EDULOG) ~ Transportation Routing, Planning and Management Software (Not to exceed $796,632) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the use of the 1 Government Procurement Alliance (1GPA) contract # 23-17PV-03 awarded to Education Logistics, Inc. (EDULOG) by DeKalb County School District (“DCSD”) for turnkey GPS Technology Systems from March 28, 2025, through March 27, 2026, for a not to exceed amount of $796,632.
Why: Approval of the use of the Cooperative Agreement with EDULOG will provide a turnkey GPS Technology Solution System. Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses improving safety and reducing DeKalb County School District (DCSD) exposure to liability.
The approval of the use of this Cooperative agreement meets:
Strategic Goal Area 1: Student Academic Success with Equity and Access
Strategic Goal Area 6: Organizational Excellence
Details: EDULOG will be responsible for providing a turnkey GPS Technology Solution System as outlined in the 1-GPA Cooperative Agreement. The system includes Routing and Planning, a Parent Notification System, Student Ridership, Time and Attendance, Navigation, and Fleet Metric Systems.
This is an all-inclusive contract with the scope of the contract including all duties necessary to meet the technical support service, systems integration, and business requirements as defined in the 1-GPA Cooperative Agreement. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The use of this cooperative agreement will allow for the continued use of the GPS Technology Solution System.
Education Logistics, Inc. (EDULOG) is located at 3000 Palmer Street, Missoula, MT 59808.
Financial impact: The GPS Technology Solution System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
DeKalb County School District, GA
Edulog Annual Prices/Fees
December 17, 2024
1GPA Price (With
Last Invoice Price 5% Member
Amount--Annual Discount Applied)--
ITEMS Annual*
GPS SYSTEM FOR (1200) SCHOOL BUSES
Samsara Telematics Software and Cellular Data Service $ 433,200.00
Edulog GPS/AVL Software with Route Management Integration $ 218,880.00
Edulog Parent Portal Basic (parent-facing app) $ 232,560.00
Subtotal $ 392,400.00 $ 884,640.00
GPS SYSTEM FOR (376) WHITE FLEET VEHICLES
Samsara Telematics Software and Cellular Data Service $ 135,736.00
Subtotal $ 77,832.00 $ 135,736.00
ON-VEHICLE TABLET SYSTEM FOR (1200) SCHOOL BUSES
Edulog On-Board Tablet System with Route Sheets $ 300,960.00
Edulog Student Ridership for Tablets Software $ 136,800.00
Edulog Time and Attendance for Tablets Software $ 109,440.00
Subtotal $ 176,400.00 $ 547,200.00
ROUTING SOFTWARE WITH GPS INTEGRATION FOR (1200) SCHOOL BUSES
Edulog Route Management Software $ 133,000.00
Edulog Run and Route Optimization Software $ 76,950.00
Edulog Field Trip Management Software $ 86,450.00
Subtotal $ 150,000.00 $ 296,400.00
GRAND TOTAL PRICE $ 796,632.00 $ 1,863,976.00
*The pricing contained in this Cost Quote is in accordance with the Education Logistics, Inc. (Edulog) 1GPA Procurement
Alliance contract (RFP 23-17PV, Transportation Routing, Planning and Management Software). This 1GPA pricing is "not to
exceed," negotiated lower pricing than this catalog pricing is permissible according to 1GPA.
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