Agenda Item
v. E-SPLOST V Project ~ Final Guaranteed Maximum Price (GMP), Budget Reallocation, and Amendment Request ~ #21435 ~ Cross Keys High School New Addition and Modernization ~ Evergreen Construction Company and Cooper Carry, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 8-A/E Fee Adjustment (Not to exceed –$148,421,607) ~ Updated 3.3.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the below:
Approve the established Guaranteed Maximum Price (“GMP”) of $143,484,535 for the construction of the Cross Keys High School New Addition and Modernization E-SPLOST V project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Evergreen Construction Company (General Contractor- “GC”).
It is also requested to approve a Budget Reallocation of $99,065,458 from E-SPLOST V program contingency to fund this project.
It is further requested that the Board approve Amendment No. 08 to Cooper Carry, Inc. (Architectural & Engineering - “A/E”) in a Not -to-Exceed amount of $4,937,072 for added design services.
Why: Approval of the Guaranteed Maximum Price (GMP) of $143,484,535 and budget reallocation of $99,065,458 for the construction of the Cross Keys High School New Addition and Modernization E-SPLOST V project as per the CM@Risk contract approved by the Board, May 6, 2024, to Evergreen Construction Company ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 8 to amend the agreement with Cooper Carry, Inc. in the amount of $4,937,072 for the Addition and Modernization of Cross Keys High School project will provide the necessary funds for the revised scope of work and additional design and engineering fee outlined in the Proposal for Additional Services documents.
Approval of the Final Guaranteed Maximum Price (GMP), budget reallocation, and Amendment No. 08 meets Strategic Goal Area 6: Organizational Excellence
Details: On November 5, 2018, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Evergreen Construction Company for the completion of the Addition and Modernization of Cross Keys High School project and for Pre-Construction Services in the amount of $90,000.00.
On May 6, 2024, the Board approved the Component Guaranteed Maximum Price #01 Early Release Package of $44,419,077 for enabling work associated with the construction of the Addition and Modernization of Cross Keys High School SPLOST V project.
Pursuant to that agreement, the Design Professional (Cooper Carry), CM@R (Evergreen), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a Final GMP in the best interest of the DeKalb County School District (“DCSD”).
This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached -Cross Keys HS Exhibit M - GMP Amendment document.
Financial impact: Amendment No. 8 for Cooper Carry, Inc will be funded by the Architect cost code of Project 21435 - SPFACCON.21435.ARCHITECT
The total contract amount for the Final GMP -Addition and Modernization of Cross Keys High School project in the amount of $143,484,535 will be allocated as follows:
$44,419,077.00 - previously funded - Initial GMP approved by the Board (5/6/2024)
$24,490,923.00 - Existing budget in E-SPLOST V Project 21435 cost code (SP5FACCON.21435.GENCONTR)
$39,000,000.00 - New budget added to E-SPLOST V program for E-SPLOST V Project 21435 cost code (SP5FACCON.21435.GENCONTR)
$35,574,535.00 - New budget added to E-SPLOST VI program for E-SPLOST VI Project 40736 cost code (SP5FACCON.21435.GENCONTR)
under the voter-approved E-SPLOST V program. The Final GMP will require a budget reallocation of $99,065,458.00 from E-SPLOST V program contingency to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
The DeKalb County Board of Education
Cross Keys High School
Amendment to Contract for Architectural Services
Project Name: Cross Keys High School
Project #: 214-423
Amendment #: 008
Date: January 27, 2025
Architect: Cooper Carry, Inc.
191 Peachtree Street Suite 2400 Phone: (404) 237-2000
Atlanta, Ga. 30303
(hereinafter, “the Architect”)
Project Description: Cross Keys High School Renovation
Reason for Amendment: Increase SCL for Design of the modernization project of Cross Keys High School
Scope of Work: (for this Amendment):
The revised scope is to be a major renovation to the existing Cross Key High School as noted below.
New Auditorium and Music Suites
Renovation of existing Gymnasium
New HVAC at existing classroom wings
Restroom Upgrades
Courtyard Upgrades
Upgrades to existing DeKalb High School Technology North
Culinary Science
Baseball Fields
Re-roofing of existing buildings
Construction phasing Documents
Final Guaranteed Maximum Price (GMP) = $143,484,535
Original Stated Cost of Limitation (SCL) = $61,200,000
Increase A/E Fee = $82,284,535 x 0.06 = $4,937,072
Required Submissions / Deliverables: 100% Construction Documents
Owner Selections
And Approvals Required: NA
Cost Breakdown (for this Amendment):
Contract Amount: Original Contract Amount: $ 3,240,000.00
Previous Amendments (1 - 7): $ 2,130,194.75
Current Contract Amount (with Amendment(s)): $ 5,370,194.75
Amount of this Amendment (8): $ 4,937,072.00
Revised Contract Amount: $10,307,266.75
Attachments (Incorporated by Reference): Cooper Cary Proposal dated 1/27/2025
Signatures are included on the following page.
Amendment to Architectural Services (01/2025) 1
Amendment No. _8
All terms and conditions of the Standard Form of Contract for Architectural Services between the Architect and the
DeKalb County Board of Education for the 214-423 Project remain in full force and effect as amended hereby.
Agreed to by the Architect:
01/27/2025
Sophia Tarkhan, AIA, NOMA, LEED AP Date
Principal – Cooper Carry
Recommended for Acceptance by Program Manager & Owner:
Mel Butler Date
Program Director
Richard Boyd Date
District Architect
Keith Ball Date
Executive Director – Capital Improvements & Facilities
Erick Hofstetter Date
Chief Operating Officer
Approved by The DeKalb County Board of Education:
Dr. Devon Q. Horton Date
Superintendent
Mrs. Deirdre P. Pierce Date
Board Chair
Board of Education Approval: Date: N/A Item No.: N/A
(Required Over $100,000)
Amendment to Architectural Services (01/2025) 2
Amendment No. _8