Executive Session, Work Session, Community Input Session & Business Meeting

1. Roster

Details

Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

B. ADOPTION OF THE AGENDA

Details

Summary: It is requested that the DeKalb County Board of Education adopt the February 10, 2025 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

1. Introduction of Student Board Representative ~ Miss Dajia Johnson, Stephenson High School, 12th Grade

Details

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

a. Proclamation: Career, Technical, and Agricultural Education Month (1 doc)

Why: DeKalb County School District recognizes February as the month to celebrate Career, Technical, and Agricultural Education in all schools. This is an opportunity to support teachers and students and encourage the participation in CTAE pathways.

Proclamation CTAE Month 2025 AID 1742455 Read Text

Details

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education officially recognize February as Career, Technical, and Agricultural Education Month.

Details: Career, Technical, and Agricultural Education Month exists to:

Deliver real options for ALL students for college and rewarding careers;
Deliver real-world workforce-ready skills;
Deliver real high school experience with added value;
Provide middle grades CTAE students with a successful transition to high school with an actionable plan for next steps;
Prepare ALL students for high-skill, high-wage, and in-demand careers;
Provide students with employability skills; and
Provide students with work-based learning experiences such as internships, co-ops, Youth Apprenticeship Programs, and Great Promise Partnerships.

Financial impact: There is no financial impact to the district.

Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731

Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0323

Dr. Rose Prejean Harris, Assistant Superintendent, 6-12 Curriculum & Instruction, Division of Curriculum & Instruction, 678.676.0137

Mrs. Doryiane Gunter, Director, CTAE & STE(A)M, Division of Curriculum & Instruction, 678.676.0451

Effective: February 2025

Status: Attorney Approval Not Required

b. Proclamation: National School Counseling Week: February 3-7, 2025 (1 doc)

Why: Recognition of National School Counseling Week, February 3-7, 2025, for the DeKalb County School District.

Proclamation National School Counseling Week 2025 AID 1742166 Read Text

Details

Summary: Presented by: Mrs. Allyson Gevertz, Vice Chair

Request: It is requested that the Board of Education recognize National Counseling Week, February 3-7, 2025.

Details: National School Counseling Week 2025, “School Counseling: Helping Students Thrive,” sponsored by the American School Counselor Association (ASCA), will be celebrated from February 3-7, 2025, to focus public attention on the unique contributions of school counselors within U.S. school systems, and how students are different because of what school counselors do. National School Counseling Week highlights the tremendous impact school counselors can have in helping students achieve school success and plan for a career.

Financial impact: There is no Financial Impact on the District.

Contact: Kishia K. Towns, Ph.D., Chief, Wrap Around Support, Division of Wrap Around Services,
Mr. Christopher Key, Executive Director, Student Advancement, Division of Wrap Around Services,
Dr. Shannon Crosslin, Senior Counselor Coordinator, Division of Wrap Around Services

Status: Approval by General Counsel Not Required

a. Strategic Plan Update ~ Goal Area #3: Recruit, Develop, and Retain Talent ~ Updated 2.10.2025 (1 doc)

Strategic Plan Goal Area 3 Recruit, Develop and Retain Talent AID 1750633 Read Text

Details

Summary: Presented by: Mr. Jason Kennedy, Deputy Chief Human Resources Officer and Mr. H. Eric Hilton, Chief of Legal Services

b. Driving Educational Excellence: Insights from State Testing, Strategic Approaches, and Future Plans ~ Updated 2.10.2025 (1 doc)

Driving Educational Excellence Insights from State Testing AID 1751407 Read Text

Details

Summary: Presented by: Champion Michelle Dillard, Chief of Schools, Division of Schools & Leadership,
Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction,
Dr. Norman Sauce III, Chief of Student Services, Division of Student Services,
Dr. Candace Alexander, Chief of Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement

a. FY23 Audit Presentation ~ Updated 2.3.2025 (1 doc)

DeKalb County BOE 2023 AD&A (1) AID 1744050 Read Text

Details

Summary: Presented by: Mauldin & Jenkins, CPAs & Advisors, 770 955-8600

1. BOARD OF EDUCATION ~ Updated 2.5.2025

Details

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

a. Approval of Minutes ~ Updated 2.10.2025 (7 docs)

January 13, 2025 executive session, work session, community input session and business meeting AID 1743949 Read Text
January 22, 2025, virtual called meeting AID 1743948 Read Text
January 22, 2025 virtual 1st public hearing on HB 581 AID 1742758 Read Text
January 24, 2025 Virtual Called Meeting AID 1742827 Read Text
February 5, 2025 2nd public hearing HB 581 AID 1749731 Read Text
February 6, 2025 3rd public hearing HB 581 AID 1750764 Read Text
February 10, 2025 4th public hearing HB 581 AID 1751759 Read Text

Details

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Status: Attorney Approval Not Required

i. Contract Renewal ~ Plumbing Contractor Services ~ ITB No. 20-752-037 ~ K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and the Elite Plumber, LLC ~ Contract Renewal #4 of 4 (Not to exceed $5,000,000) (14 docs)

Why: This request is contract renewal for Elite Plumber, LLC, K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC and Sid’s Sewer and Drain, Inc. to provide plumbing services on an as needed basis for various remodeling, renovations, life safety, and maintenance and repair projects locations throughout DeKalb County School District (“DCSD”) in a timely and cost-effective manner.

Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request-Contract Renewal - Plumbing Contractor Services - ITB No. 20-752-037-Contract Renewal 4 of 4 – NTE $5,000,000 - APPROVED AID 1742259 Read Text
Sid's Sewer and Drain Inc. -ITB-20-752-037 -Contract - EXECUTED AID 1742260 Read Text
KEG Plumbing Acceptance Letter AID 1742261 Read Text
COI AID 1739431 Read Text
K E G PLUMBING CONTRACT (1) AID 1739432 Read Text
MAXAIR Mechanical Renewal Acceptance AID 1739433 Read Text
COI (10) AID 1739434 Read Text
MAXAIR ITB 21-752-011 HVAC CONTRACT (1) (1) AID 1739435 Read Text
Renewal Acceptance & COI AID 1739436 Read Text
Elite Plumber Renewal Acceptance AID 1739438 Read Text
COI (11) AID 1739439 Read Text
The Elite Plumber-ITB 20-752-037 - Contract -EXECUTED (1) (1) AID 1739440 Read Text
ITB No. 20-752-037 Plumbing Contractor AID 1739441 Read Text
Plumbing Contractor_Chronology - REVISED AID 1739442 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 20-752-037 for Plumbing Contractor Services in the amount not to exceed $5,000,000 to:

K.E.G. Plumbing & Mechanical, Inc.
MAXAIR Mechanical, LLC
Sid’s Sewer and Drain, Inc.
The Elite Plumber, LLC

Details: On December 7, 2020, the Board of Education approved K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC as the most responsive and responsible offeror to provide district wide plumbing services.

This request renews the contract for an additional year to:

K.E.G. Plumbing & Mechanical, Inc. - April 23, 2025- April 22, 2026
MAXAIR Mechanical, LLC - March 1, 2025 - February 28, 2026
Sid’s Sewer and Drain, Inc. - February 19, 2025 - February 18, 2026
The Elite Plumber, LLC - February 19, 2025 - February 18, 2026

This recommendation is for the fourth of four (#4 of 4) one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

ii. Contract Renewal and Ratification ~ RFP 20-752-029 ~ Cliff’s Fire Extinguisher Co., Inc. ~ Fire Safety Services ~ Renewal #4 of 4 (Not to exceed $375,000) (5 docs)

Why: This request is a ratification and final contract renewal option (#4 of 4) for Cliff’s Fire Extinguisher Co., Inc., to perform testing, inspections and repairs to the fire alarm, sprinkler and fire suppression systems for all schools and centers district wide.

Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request- Contract Renewal and Ratification - RFP 20-752-029- fire Safety Services - Renewal 4 of 4 - NTE $375,000 - APPROVED AID 1742264 Read Text
Renewal Acceptance Letter AID 1739445 Read Text
Cliff's fire Extinguisher Co., Inc. - Fire Safety Services Executed Contract AID 1739446 Read Text
Dekalb COI's (General, WC, and Auto) AID 1739447 Read Text
Chronology of the Agenda Item - Renewal 2025 - REVISED AID 1739448 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the ratification and contract renewal for RFP 20-752-029 for Fire Safety Services to Cliff’s Fire Extinguisher Co., Inc., for an additional year in an amount not to exceed $375,000. This is the fourth of four (#4 of 4) contract renewals. Ratification is required from November 2024.

Details: On September 14, 2020, the Board approved Cliff’s Fire Extinguisher Co., Inc., as the most responsive and responsible Offeror to provide fire safety services district-wide. This recommendation is for the ratification and renewal of the fourth of four (#4 of 4) one-year (1-year) contract renewal options.

Cliff’s Fire Extinguisher Company, Inc. is located at 311 Bell Park Drive, Woodstock, GA 30013.

Financial impact: The total budget for fire safety services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not-to-exceed $375,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by Legal

iii. Contract Renewal ~ Electrical Contractor Services ~ ITB No. 20-752-036 ~ Capital City Electrical Services, Donald Camp, Inc., MWI Electrical Contractors, Inc. ~ Contract Renewal #4 of 4 (Not to exceed $5,000,000) (12 docs)

Why: This request is a contract renewal for Capital City Electrical Services, MWI Electrical Contractors, Inc. and Donald Camp, Inc., to provide electrical services on an as needed basis at various locations throughout DeKalb County School District (“DCSD”) in a timely and cost-effective manner. This request extends the contract for the above-captioned vendors for an additional year through 2026.

Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request- Contract Renewal - Electrical Contractor Services - ITB No. 20-752-036– Contract Renewal 4 of 4 – NTE $5,000,000 - APPROVED AID 1742265 Read Text
COI - Donald Camp EXP 1.1.2026 AID 1739476 Read Text
COI - Capital City Electrical Services - EXP 1.1.2026 AID 1739477 Read Text
Dekalb County Schools executed Renewal Letter - Capital City AID 1739478 Read Text
CAPITAL CITY ELECTRIC SERVICES CONTRACT- ITB 20-752-036 -EXECUTED AID 1739479 Read Text
MWI Renewal Acceptance AID 1739480 Read Text
MWI COI AID 1739481 Read Text
MWI Electrical Contractors -ITB 20-752-036 - Executed AID 1739482 Read Text
Acceptance Letter - Donald Camp AID 1739483 Read Text
DONALD CAMP, INC CONTRACT AID 1739484 Read Text
ITB No. 20-752-036 Electrical Contractor Services AID 1739485 Read Text
Electrical Contractor Services_Chronology - REVISED AID 1739486 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 20-752-036 for Electrical Contractor Services in the amount not to exceed $5,000,000 to:

Capital City Electrical Services
MWI Electrical Contractors, Inc.
Donald Camp, Inc.

Details: On December 7, 2020, the Board of Education approved Capital City Electrical Services, D & R Construction and Contracting, Donald Camp, Inc., LMI Systems LLC, Mr. Dee’s Electric Service LLC and MWI Electrical Contractors, Inc. as the most responsive and responsible offeror to provide district wide electrical services.

This request renews the contract for an additional year to:

Capital City Electrical Services - February 11, 2025- February 10, 2026
MWI Electrical Contractors, Inc. - February 11, 2025- February 10, 2026
Donald Camp, Inc. -March 1, 2025 - February 28, 2026.

*LMI Systems LLC, Mr. Dee’s Electrical and D & R Construction and Contracting did not respond to DCSD's request to renew.

This recommendation is for the fourth of four (#4 of 4) one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

iv. Contract ~ Cooperative Agreement ~ Georgia Power as Authorized Dealer through Cooper Lighting ~ Sourcewell Cooperative Contract # 041123-CPL (Not to exceed $1,341,198) (7 docs)

Why: Approval of the use of the Cooperative Agreement with Georgia Power Company (an authorized dealer for Cooper Lighting) through Sourcewell will provide necessary upgrades and maintenance to stadium lighting at three DCSD stadiums - Adams Stadium, Godfrey Stadium, and Hallford Stadium. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.

The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request-Contract - Cooperative Agreement –Georgia Power -through Cooper Lighting -Sourcewell Cooperative Contract # 041123-CPL- NTE $1,341,198.00 -APPROVED AID 1742266 Read Text
Dekalb Co Schools Sports Lighting PRISM ESA AID 1739645 Read Text
GPC-Ephesus Sports LumaSports 16 Lighting DCSD AID 1739646 Read Text
Cooper Lighting Contract 041123 AID 1739647 Read Text
Cooper Lighting Georgia_Power_Company_Sourcwell_Dealer_Letter AID 1739648 Read Text
RFP and Addendum-Sports Lighting 041123 AID 1739649 Read Text
Chronology of the Agenda for GA Power Sports Lighting Package - REVISED AID 1739650 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the use of the cooperative agreement - Sourcewell Cooperative Contract # 041123-CPL between DeKalb County School District (“DCSD”) and Georgia Power Company (an authorized dealer for Cooper Lighting) for the Sports Lighting Program which shall be performed in accordance with the terms and conditions contained therein not to exceed $1,341,198.

Details: The purpose of this project is to upgrade the stadium lighting to LED lights. The Sports Lighting Package Program with Georgia Power Company through Cooper Lighting is a full turnkey solution that will offer design, construction, and maintenance of the new LED lights. The LED LumaSport 8 Prism fixtures will improve quality and needed upgrades to the sites.

Adams Stadium, Godfrey Stadium, and Hallford Stadium will receive upgraded LED lights under this program. The remaining two stadiums, Avondale and North Dekalb, have already upgraded stadium lighting. This program will enhance safety, experience, and energy savings for DCSD and all stakeholders.

Georgia Power Company, is located at 241 Ralph McGill Blvd, Atlanta, GA 30308
Cooper Lighting Solutions (local office) is located at 1121 Highway 74 South, Peachtree City, GA 30269

Financial impact: The total budget of $1,341,198 for this project is allocated from the cost code 100.2600.543009.00011.7520.9990.8013.040.0000 under the Division of Operations General Fund Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Kevin Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

v. Contract Renewal ~ RFP 24-550 Floor Covering Installation Services ~ Brad Construction and Kidd & Associates ~ Contract Renewal #1 of 4 (Not to exceed $3,500,000) (9 docs)

Why: This request is for a contract renewal for Brad Construction and Kidd & Associates to provide Floor Covering Installation Services required throughout DeKalb County School District (“DCSD”) on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Floor Covering Installation services for both the Facilities Maintenance Department and DCSD’s E-SPLOST Capital Improvement Program.

This request extends the agreement with the above-captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request-Contract Renewal - RFP 24-550 Floor Covering Installation Services - Renewal 1 of 4 – NTE $3,500,000 - APPROVED AID 1742269 Read Text
Brad Construction Renewal Acceptance AID 1739657 Read Text
COI (12) AID 1739658 Read Text
Kidd & Associates Renewal Acceptance AID 1739659 Read Text
COI (13) AID 1739660 Read Text
RFP 24-550 Brad Construction Company II Floor Covering AID 1739661 Read Text
RFP 24-550 Floor Covering Installation Services AID 1739662 Read Text
RFP 24-550 Kidd & Associates AID 1739663 Read Text
Chronology of the Agenda Item -REVISED AID 1739664 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve one of four (#1 of 4) contract renewals for RFP 24-550 Floor Covering Installation Services in the amount not to exceed $3,500,000 to:

Brad Construction
Kidd & Associates

Details: On February 10, 2024, the Board of Education approved Brad Construction Company II, LLC, and Kidd & Associates Flooring & Contracting LLC as the most responsive and responsible offerors to provide district-wide Floor Covering Installation Services.

This request renews the contract for an additional year to the above-captioned vendors from May 24, 2025-May 23, 2026.

Brad Construction Company II, LLC is located at 500 W. Lanier Ave., Fayetteville, GA 30214
Kidd & Associates Flooring & Contracting LLC is located at 7421 Douglas Blvd., Douglasville, GA 30135

Specific details related to the scope of work for Floor Covering Installation Contractor Services can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.

Financial impact: The total contract amount for these services in the amount not to exceed $3,500,000 will be allocated from various General Fund and E-SPLOST charge codes.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

vi. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # #200401 ~ HVAC Equipment, Installation, and Services ~ Daikin Applied (Not to exceed $1,500,000) (6 docs)

Why: Approval of the use of the Cooperative Agreement with Daikin Applied through the Region 4 ESC/ Omnia Partners Cooperative will provide HVAC Equipment, Installation, Service and Related Products to repair, replace, HVAC equipment in accordance with Omnia Partners in support of DCSD’s HVAC needs. By utilizing this agreement, DeKalb County School District (“DCSD”) will have access to the fixed pricing that has been competitively solicited and awarded.

The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence

Legal Review Request -Cooperative Agreement - OMNIA - HVAC Equip and Install - DAIKIN –NTE $1,500,000 - APPROVED AID 1742271 Read Text
Exhibit A - Omnia Partners Contract with Daikin R200401 AID 1739896 Read Text
Executive Summary - R200401_Daikin_EXE_2020_10_01 AID 1739897 Read Text
Daikin contract file AID 1739898 Read Text
Contract_Updates_2024.09 AID 1739899 Read Text
CHRONOLOGY OF THE AGENDA ITEM Dakin Applied - REVISED AID 1739900 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the use of the Cooperative Agreement with Daikin Applied through Region 4 ESC (Education Service Center) and Omnia Partners Contract number R200401, for an amount not to exceed $1,500,000 through September 30, 2025.

Details: The use of this contract will provide HVAC services and related equipment districtwide on an as-needed basis. It is the intent of DCSD over the course of this contract to use Daikin for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.

This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed the $100,000 threshold.

Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

vii. Contract Renewal ~ RFP 22-752-003 Swimming Pool Maintenance Services ~ StandGuard Aquatics, Inc. ~ Renewal # 3 of 4 (Not to exceed $500,000) (6 docs)

Why: This request is a contract renewal for StandGuard Aquatics, Inc., to provide swimming pool maintenance services on an as-needed basis at Chamblee High School, Columbia High School, and Lakeside High School in a timely and cost-effective manner. This request renews the contract for an additional year from April 22, 2025- April 2026.

Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request- Contract Renewal - RFP 22-752-003 Swimming Pool Maintenance Services - StandGuard Aquatics, Inc. -Renewal # 3 of 4 -NTE $500,000 - APPROVED AID 1742272 Read Text
COI 4.20.2024-4.20.2025 AID 1739904 Read Text
RFP 22-752-003 Swimming Pool Maintenance Services AID 1739905 Read Text
StandGuard Renewal Acceptance AID 1739906
STANGUARD AQUATICS CONTRACT - Swimming Pool Maintenance - RFP 22-752-003 -EX (2) AID 1739907 Read Text
Swimming Pool Maint. Services_Chronology - REVISED AID 1739908 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the third of four (#3 of 4) contract renewals for RFP 22-752-003 for Swimming Pool Maintenance Services to StandGuard Aquatics in the amount not to exceed $500,000.

Details: On February 14, 2022, the Board of Education approved StandGuard Aquatics, Inc. as the most responsive and responsible offeror for swimming pool maintenance services. This request renews the contract to provide pool maintenance services at Chamblee High School, Columbia High School, and Lakeside High School.

StandGuard Aquatics Inc. is located at 5665 Atlanta Highway Suite 103-168 Alpharetta, GA 30004.

This recommendation is for the third of four (#3 of 4) one (1) year contract renewal options.

Financial impact: The total contract amount for Swimming Pool Maintenance Services in the amount not to exceed $500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.541013.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397

Effective: Upon Board Approval

Status: Approved by Legal Counsel

viii. Contract Renewal ~ RFP 24-564 HVAC Repair and Installation Services ~ 5 Seasons Mechanical, ARS Mechanical LLC, HVAC Allies LLC, Mann Mechanical Company, Inc., MAXAIR Mechanical, Mechanical Services, Inc., Smith Mechanical Heating & Air, and Trane U.S. Inc. ~ Contract Renewal ~ # 1 of 4 (Not to exceed $7,000,000 Collectively) (23 docs)

Why: This request is for the contract renewal for 5 Seasons Mechanical, ARS Mechanical LLC, HVAC Allies LLC, Mann Mechanical Company, Inc., MAXAIR Mechanical, Mechanical Services, Inc., Smith Mechanical Heating & Air, and Trane U.S. Inc to provide HVAC Repair and Installation Services required throughout Dekalb County School District (“DCSD”) on an as-needed basis. This approval establishes a pool of qualified contractors that will provide HVAC maintenance and repair services for various remodeling, renovations, life safety, and maintenance and repair projects.

This request extends the agreement for the above captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request--Contract Renewal - RFP 24-564 HVAC Repair and Installation Services - Contract Renewal 1 of 4 - NTE $7,000,000 - APPROVED AID 1742274 Read Text
COI - 5 Seasons - 9.4.2025 AID 1739912 Read Text
Acceptance Letter AID 1739913 Read Text
RFP 24-564 5 Season Mechanical, LLC AID 1739914 Read Text
COI for Dekalb County School District 2024-2025 Period AID 1739915 Read Text
Acceptance Letter (1) AID 1739916 Read Text
RFP 24-564 ARS Mechanical LLC AID 1739917 Read Text
HVAC Signed Acceptance AID 1739918 Read Text
HVAC Allies Workers comp, biberk, Certificate of Insurance-(001)07-24-2024 (1) AID 1739919 Read Text
HVAC Allies state farm COI AID 1739920 Read Text
HVAC Allies General liability nationwide COI AID 1739921 Read Text
RFP 24-564 HVAC Allies. LLC AID 1739922 Read Text
Mann Mechanical Renewal Request AID 1739923 Read Text
COI - MANN -7.29.2025 AID 1739924 Read Text
Maxair Mechanical COI AID 1739925 Read Text
Maxair Mechanical Acceptance Letter AID 1739926 Read Text
RFP 24-564 Maxair Mechanical AID 1739927 Read Text
Smith Mechanical Renewal Acceptance AID 1739928 Read Text
Trane Renewal Acceptance AID 1739929 Read Text
COI AID 1739930 Read Text
RFP 24-564 Trane U.S. AID 1739931 Read Text
Revised_RFP 24-564 HVAC Repair and Installation Services _final AID 1739932 Read Text
Chronology of the Agenda Item - HVAC Repair and Installation Services - REVISED AID 1739933 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve contract renewal one of four (#1 of 4) for RFP 24-564 HVAC Repair and Installation Services in the amount not to exceed $7,000,000 collectively to:

5 Seasons Mechanical
ARS Mechanical LLC
HVAC Allies LLC
Mann Mechanical Company, Inc.
MAXAIR Mechanical
Mechanical Services, Inc.
Smith Mechanical Heating & Air
Trane U.S. Inc.

Details: On February 12, 2024, the Board of Education approved 5 Seasons Mechanical, ARS Mechanical LLC, HVAC Allies LLC, Mann Mechanical Company, Inc., MAXAIR Mechanical, Mechanical Services, Inc., Smith Mechanical Heating & Air, and Trane U.S. Inc as the most responsive and responsible offerors to provide district-wide HVAC Repair and Installation Services.

This request renews the contract for an additional year to the above-captioned vendors from May 24, 2025 -May 23, 2026.

5 Seasons Mechanical LLC is located at 6971 Peachtree Industrial Blvd., Ste A, Peachtree Corners, GA 30092
ARS Mechanical LLC is located at 7195 Turner Hill Road North, Lithonia, GA 30058
HVAC Allies LLC is located at 2479 Yolanda Trail, Ellenwood, GA 30294
Mann Mechanical Company, Inc. is located at 5370 Truman Drive, Ste K, Decatur, GA 30335
MAXAIR Mechanical is located at 814 Livingston Ct., Marietta, GA 30067
Mechanical Services, Inc. is located at 464 Porsche Avenue, Hapeville, GA 30254
Smith Mechanical Heating & Air is located at 27 Little Lake Rd., Phoenix City, AL 36867
Trane U.S. Inc. is located at 4000 Dekalb Technology Parkway, River Ridge, GA 30340

This recommendation is for the first of four (#1 of 4) one- (1) year contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $7,000,000 collectively will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

ix. Service Agreement ~ Independent Contractor Agreement (ICA) ~ Fire Alarm System Maintenance Services ~ BaseSix Systems, LLC (Not to exceed $90,000) ~ Updated 2.7.2025 (5 docs)

Why: This request is to approve the ICA for BaseSix Systems, LLC, to perform services and repairs for the fire alarm systems to support the Facilities/Maintenance Department through June 30, 2025.

Approval of the Independent Contractor Agreement meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request -Service Agreement- (ICA) - Fire Alarm System Maintenance Services – BaseSix Systems, LLC –NTE $90,000.00 - APPROVED AID 1751126 Read Text
Basesix Labor Rates - REVISED AID 1751120 Read Text
BaseSix Systems, LLC - ICA-10.24.2024 - REVISED AID 1751121 Read Text
COI - BaseSix Systems, LLC 5.4.2024-5.4.2025 AID 1740036 Read Text
Chronology of the Agenda Item - BaseSix Systems, LLC -$90,000.00 - REVISED AID 1740038 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following ICA for Fire Alarm System Maintenance Services, that exceeds $50,000, with a contract amount not-to-exceed $90,000:

BaseSix Systems, LLC

Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more. Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution)

The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false

BaseSix Systems, LLC is located at 2053 Franklin Way, S.E. Marietta, GA 30067

Financial impact: The total budget for these services is allocated from the cost code (100.2600.543000.00011.7520.0000.8013.040.0000) under the Division of Operations General Fund Budget in amount not-to-exceed $90,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

i. Contract Award ~ ITB 25-549 ~ Automotive and Bus Repair ~ Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South (Not to exceed $1,800,000) (4 docs)

Why: Approval of contract award for Automotive and Bus Repair Services will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.

The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Request - Contract Award - ITB 25-549 - Automotive and Bus Repair - NTE $1,800,000 -APPROVED AID 1742287 Read Text
ITB 25-549 Sourcing Efforts Memo AID 1739424 Read Text
ITB 25-549 Automotive and Bus Repair Award Letter yr25 AID 1739425 Read Text
Chronology of the Agenda Item - Automotive and Bus Repair - REVISED AID 1739426 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of ITB 25-549, Automotive and Bus Repair Services Award to Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Inc., Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South in an amount not to exceed $1,800,000.

Details: The approval of this contract will allow the Fleet Services Department to provide repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis.

Services will be provided by the following awardees:

Georgia Truck & Trailer Repair, LLC., is located at P.O. Box 563, Conley, GA 30288
Yancey Brothers is located at 330 Lee Industrial Blvd., Austell, GA 30168
Cummins, Inc. is located at P.O. Box 403896, Atlanta, GA 30384
Associated Fuel is located at 3939 Moreland Ave., Conley, GA 30288
Clark Truck Repair is located at 1685 Marietta Rd. NW, Atlanta, GA 30318-3667
First Services is located at 180 Mendel Drive SW, South Fulton, GA 30336
Stivers Ford South is located at 4355 Jonesboro Rd., Union City, GA 30291

Financial impact: The total budget for these services will be allocated from the General Operations Repair and Maintenance Service fund cost code 100.2700.543000.00011.7190.1320.8013.040.0000 with an amount not to exceed $1,800,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

ii. Contract ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford Inc. (99999-SPD-ES40199373-009S) and Hardy Chevrolet (99999-001-SPD0000183-0002) ~ Acquisition of Operations Division Support Service Vehicles (Not to exceed $1,421,414.58) (8 docs)

Why: Approval of the use of the Georgia Statewide Contract 99999-001-SPD000183002- (Hardy Chevrolet) and 99999-SPD-ES40199373-009S (Wade Ford) through a Cooperative Agreement, allowing the DeKalb County School District (“DCSD”) Operations Division to purchase support vehicles through fix pricing that has been competitively solicited and awarded. This purchase will support staff transportation needs in maintaining the fleet lifecycle management.

The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.

Legal Review Approval-Vehicle Purchase BAI AID 1739466 Read Text
Supplier Information Sheet -Hardy Chevrolet AID 1739467 Read Text
Hardy_Chevrolet_Signed_Contract_Admin_Veh-Original AID 1739468 Read Text
Contract Amendment #14 Extension #8 Hardy Chevrolet AID 1739469 Read Text
WADE FORD STATEWIDE CONTRACT FORM AID 1739470 Read Text
StateWide Contract Information Sheet Wade Ford AID 1739471 Read Text
Contract Amendment 17 Extension # 8 Wade Ford AID 1739472 Read Text
Supplier Information Sheet -Wade Ford AID 1739473 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of Georgia Statewide Contract-99999-001-SPD000183002 (Hardy Chevrolet.) and 99999-SPD-ES40199373-009S (Wade Ford) for the purchase of support vehicles for the Chief of Staff Division in an amount not to exceed $1,421,414.58.

Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Wade Ford and Hardy Chevrolet.

On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled, from which the suppliers, Wade Ford and Hardy Chevrolet, were awarded contracts. T

The contracts are between the State of Georgia and Wade Ford, located at: 3860 Cobb Drive, Smyrna, GA 30080 and Hardy Chevrolet, located at: 1249 Charles Hardy Parkway, Dallas, GA 30157.

In accordance with Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or other government agencies.

Financial impact: This purchase will be allocated under the general fund from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 for an amount not to exceed $1,421,414.58.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Mr. Tracey Whaley, Chief of Police, Department of Public Safety, Chief of Staff Division, 678-676-2155

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

i. Change Order Request ~ Capital Improvement Project ~ HC Beck LTD. ~ Student Service Center Renovation at Hatton Drive Facility ~ Change Order No. 1 and Budget Reallocation ~ Unforeseen Conditions ~ Owner Requested Changes (Not to exceed $493,491) ~ Updated 2.10.2025 (5 docs)

Why: Approval of the budget reallocation and Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, design development and Owner (DeKalb County School District- “DCSD”) requested items as outlined in the Change Order No. 1 documents for the Student Service Center Renovation at Hatton Drive Facility.

Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence.

Hatton Change Orders 02102025 AID 1751881 Read Text
Legal Review Request - Change Order - CO#1 - CIP Project - HC Beck LTD -Student Svc Ctr -NTE $493,491.00 - APPROVED AID 1751130 Read Text
Hatton Drive Change Order 001 DCSD Form AID 1751131 Read Text
Hatton Drive - Beck CO #001 AID 1739454 Read Text
Chronology of the Agenda Item - CO #1 - Student Service Center Hatton Drive Facility - REVISED AID 1739455 Read Text

Details

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”):

Approve a budget reallocation in the amount of $493,491.00 from Local Capital Projects Fund to the General Contractor cost code.
Approve Change Order No. 1 to The Beck Group for the Student Service Center Renovation at Hatton Drive Facility project in the amount of $493,491 that will be funded by the budget reallocation.

Details: On May 6, 2024, the Board of Education approved a firm fixed price contract to The Beck Group, to perform the design and general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District- requested items.

Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

Financial impact: The financial impact of Change Order No. 1 for the additional scope for Student Service Center Renovation at Hatton Drive Facility is a budget reallocation of $493,491 from Local Capital Projects Fund to the General Contractor cost code.
The project funds will be paid from the General Contractor cost code; budget reallocation is required to fund this Change Order No. 1.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

ii. E-SPLOST VI Project 24736 ~ Murphey Candler Elementary School HVAC Replacement and Renovations Project ~ Balfour Beatty ~ Phase I Guaranteed Maximum Price and Budget Reallocation (Not to exceed $3,377,033) ~ Updated 2.4.2025 (4 docs)

Why: Approval of the amended agreement with Balfour Beatty establishing the Phase I Guaranteed Maximum Price in the not to exceed amount of $3,377,033, allows for the summer of 2025 work for modular swing space to commence.

The approval of the amended agreement and established Phase I Guaranteed Maximum Price meets Strategic Goal Area 6: Organizational Excellence.

Details

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”):

Establish a Phase I Guaranteed Maximum Price (“Phase I -GMP”) of $3,377,033 per the terms set forth in the Construction Manager at Risk (“CMAR”) contract previously awarded to Balfour Beatty via EXHIBIT M - GMP Amendment to Agreement.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP6CIP. 24736.GENCONTR.4052) for Phase I of the SPLOST VI Murphey Candler ES HVAC Replacement and Renovations project in the amount not to exceed $3,377,033.

Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CMAR) contract to Balfour Beatty for Pre-Construction Services in the amount of $50,000.00.

Pursuant to that agreement the Design Professional to SSOE│Stevens & Wilkinson (“SSOE”), CMAR (Balfour Beatty), Program Manager (ACERM), and Dekalb County School District (“DCSD”) Operations have collaborated to generate a design, a safe construction phasing plan and a GMP in the best interest of the DeKalb County School District.

This action establishes a Phase I Guaranteed Maximum Price and Contract Time for all work set forth in the attached Murphey Candler Elementary School Exhibit M 12-05-24.

Financial impact: This project will be funded from the SPLOST VI Project 24736 - Murphey Candler Elementary School HVAC Replacement and Renovations Project budget. Subsequently, a budget reallocation of $3,377,033.00 from Program Contingency will be required to the construction cost code (SP6CIP. 24736.GENCONTR.4052).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Director. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by General Counsel

a. Disaster Recovery as a Service (DRaaS) (Not to exceed $400,000) (4 docs)

Why: This recommendation provides the DeKalb County School District with a disaster recovery plan, services, and support.

Legal Affairs Request for Legal Review_DRaaS AID 1739885 Read Text
DRaaS Quote 3.1.25 - 2.28.26 AID 1736226 Read Text
DCSD RFP 24-577 DRaas AID 1736227 Read Text
Chronology_DRaas AID 1736228 Read Text

Details

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the second year of DraaS expenses pursuant to RFP 24-577 Disaster Recovery as a Service (DRaaS) awarded to MGT (Formally Layer 3) as the lowest responsible, responsive bid and the purchase of Disaster Recovery as a Service (DRaaS), in an amount not to exceed $400,000.
This is year 2 of a 5-year agreement.

Details: Disaster Recovery as a Service provides the DeKalb County School District with a disaster recovery plan and services for data storage and replication in case of the occurrence (in this region) of a natural or intended disaster. The district continues its commitment to enhancing disaster recovery solutions for the data center infrastructure, which is essential for the continuation of key business processes and information system services. By not having a solution in place, we put our assets and stakeholders at risk.

RFP 24-577 is a five-year award with a required annual renewal by the Board of Education. The solicitation was published in December 2023 and evaluated during January 2024.

"Disaster Recovery as a Service" (DRaaS) refers to a cloud-based solution where a third-party provider manages and delivers data protection and disaster recovery capabilities to businesses on demand, allowing them to quickly restore their systems and data in the event of a disruption without needing to maintain their own dedicated recovery infrastructure; essentially, it's a pay-as-you-go service for disaster recovery needs, accessed over the internet.

Key points about DRaaS:

Cloud-based:
DRaaS leverages cloud computing to store and replicate data, enabling rapid access and recovery in case of a disaster.
Managed service:
The provider takes care of managing the DR infrastructure, including data replication, backups, and recovery processes.
Scalable:
Businesses can scale their DR needs based on their requirements, paying only for the resources they use.

Benefits of DRaaS:

Reduced costs:
Eliminates the need to invest in and maintain a separate physical disaster recovery site.
Faster recovery time:
Enables near-instantaneous recovery of applications and data in the event of an outage.
Improved agility:
It allows businesses to quickly adapt their disaster recovery strategy to changing needs.

How DRaaS works:

Data replication:
Regularly replicates critical data from the primary site to the cloud-based DR environment.
Recovery testing:
Provides the ability to regularly test disaster recovery plans to ensure effectiveness.
Failover process:
In case of a disaster, the DR environment takes over seamlessly, allowing operations to continue with minimal disruption.

Financial impact: $400,000

100.1000.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Effective: March 2025

Status: Awaiting Legal Approval

b. Incident IQ Ticketing System (Not to exceed $522,300.75) (7 docs)

Why: The purpose of this agenda item is to renew Incident IQ and approve the purchase and implementation of additional modules to support IT Asset management and Facilities Operations. The district is currently utilizing Incident IQ for the purpose of help desk ticketing and change control. To optimize district operations, it is proposed to expand the platform's functionality by incorporating modules for IT asset management, facilities operations, and advanced features designed to support business operations. This expansion will effectively transform Incident IQ into a centralized hub for the management of all work requests, leading to the streamlining of processes and the enhancement of communication across departments.

Legal Affairs Request for Legal Review_Incident IQ AID 1739886 Read Text
Incident IQ Upgrade Proposal AID 1736230 Read Text
Incident IQ Enterprise Capabiities and Support AID 1736231 Read Text
Incident IQ Cloud Services Order Form AID 1736232 Read Text
Incident IQ Cloud Services MSA AID 1736233 Read Text
Dekalb County Renewal_Quote AID 1736234 Read Text
Chronology IIQ 2025 AID 1736235 Read Text

Details

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the contract renewal for the Incident IQ Ticketing System (Not to exceed $522,300.75). This represents a spending increase of $370,474.76 and covers the licensing of additional modules, including a one-time implementation cost. This is a one-year agreement.

High-Level Breakdown of Cost

Existing

Product
Description
Cost

IIQ Ticketing with current add-on
Current Functionality with Asset Management and additional advanced features
$151,825.99

New

Product
Description
Cost

IIQ IT Enterprise
Asset Management and Advance Feature to support DCSD's growing needs
$187,174.01

IIQ Facilities
Work Order - Supports all aspects of Facilities
$135,803.04

On-Boarding (one-time cost)
Implementing the new functionality/modules
$47,497.71

Details: The DeKalb County School District is currently utilizing Incident IQ for the purpose of help desk ticketing and change control. To optimize district operations, it is proposed to expand the platform's functionality by incorporating modules for IT asset management, facilities operations, and advanced features designed to support business operations. This expansion will effectively transform Incident IQ into a centralized hub for the management of all work requests, leading to the streamlining of processes and the enhancement of communication across departments.

Incident IQ offers a user-friendly interface for the submission and tracking of support requests, empowering teachers, staff, and students to easily report issues. Its robust workflows and detailed analytics facilitate efficient task management and data-driven decision-making for support teams and administrators. By centralizing all work requests within Incident IQ, we can ensure the timely resolution of issues, improve resource allocation, and gain a holistic view of district operations. This comprehensive system has already proven effective, enabling us to address and resolve over 103,200 tickets last fiscal year.

The integration of Incident IQ Ticketing with the Facilities module offers significant advantages. This unified approach streamlines operations by establishing a single point of contact for all maintenance and support needs, thereby reducing confusion and preventing requests from being overlooked. The centralized system provides a comprehensive overview of ongoing work, enabling better resource allocation, improved progress tracking, and data-driven decision-making. This fosters greater collaboration between departments, enhances transparency, and ultimately improves responsiveness to the needs of our students, teachers, and staff.

Furthermore, the integration of Incident IQ with Asset Management increases visibility and provides principals and support staff with real-time data on student devices. This tool has the potential to assist site coordinators in their daily duties and provide their leadership with insights into technical devices.

This is an increase in spending of $370,474.76. Included in the requested approval is a one-time cost of $47,497.71 for implementation of the additional modules.

Breakdown of Additional Costs

Product
Description
Cost

IIQ IT Enterprise
Asset Management and Advance Features to support DCSD growing needs
$187,174.01

IIQ Facilities
Work Order - Supports all aspects of Facilities
$135,803.04

On-Boarding (one-time cost)
Implementing the new functionality/modules
$47,497.71

Pursuant to Board of Education Policy DJE, the purchase of Incident IQ services meets the policy definition of a single source. Incident IQ is a legacy system with a multitude of historical data that requires a significant implementation period (spanning multiple years) with ongoing compatibility and standardization with other systems and district processes.

Financial impact: $522,300.75

General Funds
100.1000.561200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: March 2025

Status: Upon Legal Approval

a. Installation of Centegix CrisisAlert System in Additional Schools (Not to exceed $117,000) (4 docs)

Why: School safety is an important consideration in education. School districts must strive to maintain safe campuses so that students can learn, and staff can support the educational process. Fights, unauthorized individuals, suspicious activity, and other events that cause concern can disrupt the educational process and threaten the safety of school sites.  The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.

SIlver Hill and Fernbank AID 1742173 Read Text
Centegix - Globe Change Order (1) AID 1741639 Read Text
Dekalb Change Order Acknowledgement - Museum School (1) AID 1741640 Read Text
Dekalb Change Order Acknowledgement - Fernbank Silver Hill AID 1741641 Read Text

Details

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested  that the Board of Education approve the installation of  the  Centegix CrisisAlert System  in the amount of  $117,000  as a safety and security enhancement to be installed in  five (5) additional  locations. (1) Silver Hill Building: 1991 Silver Hill Road, Stone Mountain, GA 30087 (2) Fernbank Science Center: 165 Heaton Park Drive NE, Atlanta, GA. 30307 (3) The Globe Academy Upper Campus: 4105 Briarcliff Road NE, Atlanta, GA 30345 (4) The Globe Academy Lower Campus: 1985 Azalea Circle, Decatur, GA 30033 (5) Museum Charter School: 923 Forrest Blvd Decatur, GA 30030 in the DeKalb County School District.

Details: The  Centegix CrisisAlert System  is an integrated crisis management platform that accelerates the critical response times and communication needed in the event of an emergency. This safety and security solution has the ability to deliver precise alert location, immediate audio and visual incident notification, and simple activation via a wearable CrisisAlert badge. The alert system empowers teachers and administrators to act and respond to potential crisis situations with confidence. The rapid response capability allows teachers and staff to immediately get help anywhere on the campus. Lockdowns can be implemented through the usage of this system.

Financial impact: $117,000 
 
Equipment Purchase-88,000
100.2600.573000.40211.7510.9990.8010.010.0000
 
Equipment Installation-$29,000
 
100.2600.530000.40211.7510.9990.8010.010.0000

Contact: Mr. Tracey Whaley, Chief of Police, Department of Public Safety, Chief of Staff Division, 678-676-2155

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

a. Acceptance of the December 2024 Monthly Financial Report ~ Updated 2.3.2025 (8 docs)

General Fund KPI's -December 2024 AID 1744053 Read Text
MUNIS Vendor Spend Report - FY2025 YTD DECEMBER AID 1735994
MUNIS Vendor Spend Report - FY2025 YTD DECEMBER AID 1735995 Read Text
DECEMBER GF FY24-FY25 Comparison AID 1735996
2024_12 FY2025 ROLLUP FINANCIAL REPORT AID 1735997
2024_12 FY2025 ROLLUP FINANCIAL REPORT AID 1735998 Read Text
2024_12 FY2025 DETAIL FINANCIAL REPORT AID 1735999
2024_12 FY2025 DETAIL FINANCIAL REPORT AID 1736000 Read Text

Details

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Divison of Finance

Request: It is requested that the Board of Education accept the December 2024 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

b. Resolution to Opt Out of HB581 ~ Statewide Homestead Exemption ~ Updated 2.11.2025 (2 docs)

Why: To maintain local control over tax policy, flexibility in revenue management, maintain a downward trajectory of millage rate for all taxpayers, and maintain competitive compensation for employees.

HB 581 Opt Out AID 1752628 Read Text
DCSD HB 581 Opt Out Homestead Exemption AID 1751878 Read Text

Details

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the board of education approve a resolution to opt out of the statewide homestead exemption established by house bill 581.

Details: The bill establishes a floating homestead exemption that effectively limits tax increases created by the appraisal or valuation process. As real estate values have risen dramatically in the past decade, there has been corresponding growth in the tax appraised value and tax assessment if taxing authorities don’t act to proportionately roll back the millage rate.

In response, HB581 was born. This bill creates a floating (aka fluctuating) homestead exemption that limits annual tax increases to homeowners to no more than the rate of inflation as measured by CPI.

Financial impact: If HB581 was enacted in 2017 and the floating homestead exemption was established the same year, the amount of exempted taxes in the following calendar year would have been $31.7M.

This calculation is from the actual digest value of homesteaded properties only. For DeKalb, roughly 46% of the digest value is attributable to homesteaded properties.

As we roll these calculations forward using actual annual inflation as measured by CPI, year over year, and the actual homesteaded digest reassessment growth (provided by the tax commissioner) the compounding effect that the floating homestead exemption would have had on our overall property tax collections is significant.

As the floating homestead grows so does the amount of exempted taxes. If we roll this forward all the way to the district’s current fiscal year, FY2025, the amount of exempted taxes would have been $197.7M. To put that into perspective, that is 20% of our overall anticipated tax revenue for this fiscal year. At an average teacher cost of $104,313.12, that is 1,895 teaching positions or nearly a quarter of our teacher workforce.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678-676-0270

Effective: March 1, 2025

Status: Attorney Approval Not Required

c. Banking Resolution

Why: The banking resolution needs to be updated to reflect changes in personnel.

Details

Summary: Presented by: Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the resolutions necessary to update administrative signatures for the District’s banking institution.

Details: It is requested that the Board of Education approve the resolutions necessary to update administrative signatures for the District’s banking institution. The banking resolution needs to be updated to reflect changes in personnel.

Financial impact: None

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678-676-0133

Effective: Upon Board Approval

Status: Attorney Approval Not Required

a. Approval of the Human Resources Monthly Report for February 2025 ~ Updated 2.6.2025 (2 docs)

Certification Presentation HR AID 1750639 Read Text
Board Report For 2_10_2025 AID 1749785 Read Text

Details

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the February Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney approval not required.

8. SCHOOLS & LEADERSHIP - No Agenda Item This Month

Details

Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership

9. CURRICULUM & INSTRUCTION ~ No Agenda Item This Month

Details

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

a. Master Services Agreements: ReThink Autism, Inc. (Not to exceed $99,654) (5 docs)

Why: The DeKalb County School District requires a robust and comprehensive social-emotional learning (SEL) curriculum for high school students, which can also support the In-School Suspension (ISS) Intervention Program. The RethinkEd Social and Emotional Learning (SEL) Solution equips students with critical SEL skills essential for success in school and life.

Grounded in research and aligned with the CASEL framework, Restorative Practices, and Mental Health principles, this program offers a well-rounded approach to SEL. Its flexible and scalable online platform empowers administrators and educators to create positive SEL experiences in schools effectively.

The RethinkEd SEL Solution Curriculum for high schools includes:
• 44 on-demand learning modules for adults.
• 390 lessons for K-12 students receiving Tier 1 and Tier 2 support.
• 120 lessons for students requiring more support (Tier 3).
•Scoping Sequence
•Direct alignment of SEL lessons to discipline infractions.
•Evidence-based, Data-Informed, Digitally Delivered Instruction, and Assessments

Legal Sufficiency - ReThink Autism, Inc 001 AID 1737101
Revised RethinkEd MSA 12-17-2024 AID 1737102 Read Text
Agenda Attach - ReThink Wellness Proposal Research 2024 01.09.2025 AID 1737103 Read Text
Agenda Attach - RethinkEd_Infraction to SEL Matrix 01.09.2025 AID 1737104 Read Text
Agenda Attach - Rethink_Ed_SEL_and_Restorative_Practices_in_Schools 01.09.2025 AID 1737105 Read Text

Details

Summary: Presented by: Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb County Board of Education approve the purchase of Rethink Autism, Inc. High School Social Emotional Learning (SEL) Curriculum for an annual amount not to exceed $99,654.

Details: The RethinkEd SEL Curriculum for high schools is aligned with the DeKalb County School District's (DCSD) Student Code of Conduct and Culture and Climate Strategic Plan Goals. In the DCSD, our goal is to empower students to grow emotionally, socially, and academically by providing targeted interventions and facilitating the development of essential life skills. Through this program, students will have the opportunity to demonstrate a positive change in attitude and behavior with the support of educators providing targeted interventions and employing various approaches to address disciplinary incidents. We strive to transform challenges into opportunities for personal growth and successfully reintegrate high school students into the school community with renewed confidence and resilience.

Implementation of the high school RethinkEd SEL Program will help the district achieve the following goals:

Decreases instruction time loss
Decreases out-of- school (OSS) for students.
Decreases in-school suspension (ISS) for students.
Improves students’ social emotional skills.
Improves student academic and behavior outcomes.
Decreases behavior referrals/suspensions.
Increases the fidelity of behavior intervention support practices.
Improves student attendance rate.

Financial impact: The annual cost to purchase the RethinkEd Social and Emotional Learning (SEL) Curriculum shall not exceed $99,654 and will be paid from Purchased Prof/Tech Services account code: 100.2100.530000.00011.7560.9990.8010.090.0000.

Contact: Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services, (678) 676-1913

Dr. Darnell Logan, Director of Student Relations, Student Relations Department, Division of Wrap Around Services, (770) 656-0185

Mrs. Brandy Woolridge, PBIS Coordinator II, Student Relations Department, Division of Wrap Around Services, (678) 218-2154

Status: Approved by General Counsel

a. RFP 24-187 for Speech-Language, Occupational Therapy and Physical Therapy Services (Not to exceed $9,000,000) ~ Updated 2.4.2025 (5 docs)

Why: Under the Individuals with Disabilities Education Act (IDEA) and Section 504 of the Rehabilitation Act of 1973, related services may include speech language, occupational therapy, and/or physical therapy services. IDEA and Section 504 mandate the inclusion of speech language, occupational therapy, and/or physical therapy services for students whose Individualized Education Programs (IEPs) or Section 504 Individualized Accommodation Plans (IAPs) stipulate these services are required for students to equitably access their education.

Vendor Staffing Acceptances AID 1743217 Read Text
Vendor Evaluations AID 1743218 Read Text
Evaluation of Vendor Providing Contracted - Advo Kids (1) AID 1738955 Read Text
Amergis Healthcare Staffing Acceptance (1) (1) AID 1737831 Read Text
CHRONOLOGY OF THE RFP Related Services 24-187REVISED AID 1737832 Read Text

Details

Summary: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1077

Request: It is requested that the Board of Education approve a renewal (year 2 of 5) for RFP 24-187 for Speech Language, Occupational Therapy, and Physical Therapy Services to Applied Pediatrics, Inc; The Stepping Stones Group; Comprehensive Therapy Consultants; Orange Therapy Staffing; Soliant Health, LLC; SHC Services, Inc.; ProCare Therapy; CRA Therapy; Sunbelt Staffing LLC; Tandym Group, LLC; AMN Allied Services, LLC; American Medical Services, Inc.; Maxim Healthcare Staffing Services (Amergis), Inc.; Academic Staffing, Inc.; Pediatric Developmental Services; Epic Special Education Staffing; Verbal Expressions, Inc.; GHR Education; Total Communication Therapy (CBR Consultants); E-Therapy LLC; Senseabilities, Inc.; Speech Teachers of North Georgia LLC; Progressus Therapy/Invo Healthcare, and Advokids LLC; as the most responsive and responsible bidders to provide speech language, occupational therapy, and/or physical therapy services for more than $100,000 per vendor but not to exceed $9,000,000.

Details: The Request for Proposals 24-187: Speech Language, Occupational Therapy, and Physical Therapy Services was issued August 24, 2023, with responses reviewed through November 17, 2023. The DCSD RFP process was followed. Twenty-seven of the thirty-three vendors that responded were selected based on the following criteria for providing services for students with disabilities in a public-school setting: ability to provide needed staff, hourly rates, and experience with school-based settings. The 27 selected vendors are Applied Pediatrics, Inc; The Stepping Stones Group; Comprehensive Therapy Consultants; Orange Therapy Staffing; Soliant Health, LLC; SHC Services, Inc.; ProCare Therapy; Invo Healthcare Associates, LLC; CRA Therapy; Sunbelt Staffing LLC; Tandym Group, LLC; Pediatric Developmental Services; AMN Allied Services, LLC; American Medical Services, Inc.; Maxim Healthcare Staffing Services, Inc.; Academic Staffing, Inc.; Epic Special Education Staffing; Kadiant LLC; Verbal Expressions, Inc.; GHR Education; Total Communication Therapy; Kidz Speak Therapeutic Services; E-Therapy LLC; Senseabilities, Inc.; Speech Teachers of North Georgia LLC; and Advokids LLC; and CareerStaff Unlimited, LLC. Since this RFP was approved during the 2023-2024 school year, DCSD has reduced by 76% the number of students impacted by SLP vacancies (1938 in SY24 was reduced to 459 during SY25).

No single company has been able to provide a sufficient number of speech language pathologists (SLPs), occupational therapists (OTs), and physical therapists (PTs) to cover students’ needs. For this reason, it is recommended that the top twenty-two vendors selected through the RFP process be approved. The initial contract duration shall be approximately one year from the date of execution. The contract may include up to four (4) one (1) year renewal options contingent on DCSD’s offer to such renewal, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to renew the contract.

Financial impact: The contract amount from the general budget will be $4,500,000 (Charge code: 100.2100.530000.00011.7340.2021.8010.094.0000) and $4,500,000 from IDEA federal dollars (Charge code: 404.2100.530000.05021.7340.2824.8010.094.2025). The financial impact is contingent upon the number of therapists provided through contracted services. The current rate for these services is $62.50 per hour.

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-0418
Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678-676-1885

Effective: March 27, 2025 - March 28, 2026

Status: Attorney Approval Provided During Initial RFP Process in January 2024

b. RFP 25-603 Nursing Services for Medically Fragile Students with Disabilities Contract~ School Health and School Nursing Services for more than $50,000 Per Vendor (Not to exceed $3,000,000) ~ Updated 2.5.2025 (5 docs)

Why: Under the Individuals with Disabilities Education Act (IDEA), school health services and school nurse services are defined as related services. Section 504 works together with IDEA to protect children and adults with disabilities from exclusion and unequal treatment in schools, jobs, and the community. These services are required, according to the IDEA and Section 504 guidelines and physician’s orders, for students with significant medical needs to access their education.
Currently, there are 24 special education nurses that are district employees. The District is currently contracting with fifteen (15) nurses for one-to-one services for students with significant medical needs who are eligible for special education services, and one (1) nurse supporting students with significant medical needs who are eligible for Section 504 services. Additional resources are needed to address the school-based nursing requirements and to provide IDEA and Section 504 mandated services to students with disabilities. Therefore, the DeKalb County School District (DCSD) has contracted with nursing vendors to provide registered nurses (RNs) and licensed practical nurses (LPNs) with specialized knowledge when the District is unable to hire them directly.

RFP 25-603 Nursing Services for Students with Disabilities Solicitation Document AID 1737834 Read Text
RFP 25-603 Sourcing Efforts Memo AID 1737835 Read Text
RFP 25-603 Award Recommendation Letter AID 1737836 Read Text
Final Evaluation for Nursing Services for Students with Disabilities AID 1737837 Read Text
2025 Nurse RFP Chronology AID 1737838 Read Text

Details

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1077

Request: It is requested that the Board of Education approve the award for RFP 25-603 for Nursing services for Medically Fragile Students with Disabilities to AHS Staffing, LLC; Pediatric Services of America, LLC dba Aveanna Healthcare; Delta T Group Georgia, Inc.; EDU Healthcare, LLC; SHC Services, Inc. dba Supplemental Health Care; Tandym Group, LLC; Technostaff LLC dba HonorVet Technologies; and the Stepping Stones Group LLC., as the most responsive and responsible bidders to provide school health and school nursing services for more than $50,000 per vendor, but not to exceed a total contracted amount of $3,000,000.

Details: The Request for Proposals (RFP) was issued on November 21, 2024. The approved DCSD RFP process was followed. Eight (8) of the thirty (30) vendors who responded were selected based on the following criteria: ability to provide needed staff, hourly rates, and experience with the school-based settings. The eight (8) selected vendors are AHS Staffing, LLC; Pediatric Services of America, LLC dba Aveanna Healthcare; DeltaT Group Georgia, Inc.; EDU Healthcare, LLC; SHC Services, Inc. dba Supplemental Health Care; Tandym Group, LLC; Technostaff LLC dba HonorVet Technologies; and The Stepping Stones Group LLC.

No single company has been able to provide a sufficient number of substitutes and/or one-to-one nurses to cover the District’s needs. For this reason, it is requested that the top eight (8) vendors selected through the RFP process be approved.

Financial impact: The total contract amount will not exceed $3,000,000.
The contract amount from the general budget will be $1,500,000 (G/L Account: 100.2100.530000.00011.7340.2021.8010.094.0000), $500,000 (G/L Account: 100.2100.530000.22711.7320.9990.8010.094.0000),
and $1,000,000 from IDEA federal dollars (G/L Account: 404.2100.530000.05021.7340.2824.8010.094.2025).

The financial impact is contingent upon the number of registered nurses (RNs) and licensed practical nurses (LPNs) provided through contracted services. The rates for these services are as follows: RNs $65 - $96 per hour and LPNs $55 - $64 per hour. The total contracted amount will not exceed $3,000,000.

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1077
Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678-676-1885

Effective: March 2025-February 2026

Status: Attorney Approval Not Required

b. Attendance Area Adjustment to Relieve Overcrowding at Idlewood Elementary School (SY 2025-2026) (4 docs)

Why: The proposed elementary school attendance areas include an attendance area adjustment which would move an estimated 400 students from Idlewood Elementary School to Smoke Rise Elementary School. The proposed move would relieve overcrowding at Idlewood ES and provide adequate space within the Idlewood facility to progress with the major renovation of Idlewood while reducing disruption to instruction.

The approval of this request meets Strategic Goal Area 6: Organizational Excellence

Idlewood ES Attendance Final Staff Recommendation (01.13.2025) AID 1742303 Read Text
1. Elementary School Attendance Areas Map (Jan 13 2025) AID 1742300 Read Text
2. Elementary Redistricting Recommendation January 2025 AID 1742301 Read Text
Chronology of the Agenda Item - REVISED AID 1742302 Read Text

Details

Summary: Presented by: Dr. Triscilla Weaver, Chief of Access & Opportunity, Division of Access & Opportunity
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the proposed elementary school attendance areas, effective July 1, 2025 for the 2025-2026 school year, as shown in the Elementary School Attendance Areas Map (dated 1/13/2025).

Details: In January 2023, the Board approved a major renovation of the Idlewood facility, with an architect and a construction manager approved in February 2024. Idlewood Elementary School is currently 100+ students over capacity with twelve (12) existing portable classrooms. Proceeding with a major renovation without reducing the number of students, would require at least an additional twelve (12) portable classrooms. This would likely extend the construction schedule, adding significant additional cost to the project and disruption to Idlewood students and staff.

Smoke Rise Elementary has over 400 hundred available seats and is in the same middle and high school cluster as Idlewood ES.

Approval of the proposed elementary attendance areas would move an estimated 400 students from Idlewood Elementary to Smoke Rise elementary, reducing Idlewood’s capacity utilization from 115% to around 60%. This would provide adequate space within the Idlewood facility to progress with the major renovation of Idlewood while reducing disruption to instruction.

Financial impact: The attendance area adjustment from Idlewood ES to Smoke Rise ES will have no direct cost to DCSD and is expected to significantly reduce the final cost to renovate the Idlewood facility.

Contact: Mr. Erick Hofstetter,  Chief Operating Officer, Division of Operations, 678.676.1470 
Mr. Hans Williams, Director, Planning & E-SPLOST Programming, Divison of Operations, 678-676-1588
Dr. Triscilla Weaver, Chief of Access & Opportunity, Division of Access & Opportunity

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

13. ACCOUNTABILITY & CONTINOUS IMPROVEMENT ~ No Agenda Item This Month

Details

Summary: Presented by: Dr. Candace Alexander, Chief of Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement

i. School Donation Acceptance for the Installation of an Artificial Turf Base in the Existing Gaga Ball Pit at Kittredge Magnet School for High Achievers (Not to exceed $10,624) (2 docs)

Why: The purpose is to accept a donation to receive design and construction services for the installation of an artificial turf base for the existing Gaga Ball Pit at the existing playground of Kittredge Magnet School for High Achievers School.

Kittredge Donation AID 1740325 Read Text
Kittredge Feb 10th Board Agenda Item Supporting Documents Detail AID 1736244 Read Text

Details

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the donation of $10,624 from the Kittredge Magnet School for High Achievers School’s Parent Teacher Organization as a one-time donation per Board Policy DFK “Gifts and Bequests Guidelines”.

Details: Kittredge Magnet School for High Achievers School’s Parent Teacher Organization is requesting approval to accept their one-time donation of $10,624 for the cost of materials, delivery, and installation of two benches and artificial turf for the existing Gaga Ball Pit.

The DeKalb County School District Operations Division has worked with the Kittredge Magnet School for High Achievers School administration and Parent Teacher Organization to ensure these improvements meet all design and construction standards and guidelines. Also, general contractor Playpower/Playworx RFP #010521 for playground equipment repairs, replacements, and outdoor equipment installation services district wide.

Financial impact: The agreement would require a one-time donation of $10,624 that will be provided by Kittredge Magnet School for High Achievers School’s Parent Teacher Organization.

Contact: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Effective: Upon Board Approval

Status: Approved by Legal

ii. Donation Acceptance for the Establishment of a Legacy Garden at Lakeside High School (Not to exceed $48,000) (3 docs)

Why: To allow the Lakeside Foundation to improve the existing garden space in front of the gymnasium as a Legacy Garden at Lakeside High School.

Lakeside Donation Letter AID 1740333 Read Text
Letter of Donation Lakeside HS Legacy Garden AID 1740334 Read Text
Lakeside HS Board Agenda Supporting Documents - Feb 10th AID 1736248 Read Text

Details

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the donation of $48,000 from the Lakeside Foundation as a one-time donation per Board Policy DFK “Gifts and Bequests Guidelines” to re-establish the existing garden space in front of the gymnasium as a Legacy Garden at Lakeside High School.

Details: The Lakeside Foundation seeks to re-establish the existing garden space in front of the gymnasium as a Legacy Garden at Lakeside High School. The Legacy Garden will be used to allow students, staff, the community, and alumni to honor past and present Lakeside High School alumni. The project is expected to be complete in the first half of 2025.

Financial impact: The value of the donation is $48,000 and will be provided by the Lakeside Foundation.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470

Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 404.234.6985

Effective: Upon Board Approval

Status: Approved by Legal

iii. Donation Acceptance from Evansdale Elementary Foundation / Parent Teacher Organization for 5th Grade STEM Field Trip Transportation ~ Updated 2.6.2025 (3 docs)

Why: Due to the length of the field trip, Evansdale families would prefer charter transportation services and DCSD school buses do not travel further than 75 miles.

Statement of Donated Funds AID 1750703 Read Text
Field Trip Plan AID 1750704 Read Text
Legal Approval Form AID 1750705 Read Text

Details

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept a donation per Board Policy DFK Gifts & Bequests of $10, 400 from the Evansdale Elementary Foundation/Parent Teacher Organization to fund transportation expenses for the 5th grade STEM Field trip to Jekyll Island (March 3-5, 2025).

Details: Evansdale has secured transportation from Kelly Tours to provide charter bus service.

Financial impact: $10,400 is the amount of donated funds from Evansdale’s Foundation/Parent Teacher Organization.

Contact: Ms. Sherita Davis, Principal. Evansdale Elementary, Area 2 Elementary, 404.719.2338

Effective: March 3-5, 2025

Status: Approved by Legal

1. First Read: Board Policy BCBI: Public Participation in Board Meetings (3 docs)

Why: The Board Policy Review Committee met and conferred regarding Board Policy BCBI: Public Participation in Board Meetings and determined the current language requires updates and recommended the proposed revisions.

BCBI Public Participation in Board Meetings AID 1742253 Read Text
Red Lined Board Policy BCBI Public Participation in Board Meetings 1.28.2025 AID 1742458 Read Text
BCBI Clean Copy 1.28.2025 AID 1742459 Read Text

Details

Summary: Presented by: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law

Request: It is requested that the Board of Education amend Board Policy BCBI: Public Participation in Board Meetings.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.

Financial impact: No Financial Impact to the District

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000

Effective: Upon Board Approval

Status: Attorney Approval Not Required

2. Ready For Action: Approve Amendment to Board Policy BBFA: Local School Councils (3 docs)

Why: The Board Policy Review Committee met and conferred regarding Board Policy BBFA: Local School Councils and determined the current language requires updates. Recommends the proposed revisions.

Board Policy BBFA Local School Councils_original AID 1739946 Read Text
Red Lined Board Policy BBFA Local School Councils v3 AID 1742311 Read Text
Clean Version BBFA Local School Councils AID 1742310 Read Text

Details

Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law

Request: It is requested that the Board of Education accept an amendment to Board Policy BBFA: Local School Councils as Ready for Action. The proposed revisions are requested to update the policy and to clarify the current language. This policy has been reviewed and analyzed by the Board Policy Committee. The Committee agrees on the recommended revisions.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law, (404)954-5000

Effective: Upon Board Approval

Status: Attorney Approval Not Required

3. First Read: Board Policy BBI: Board Staff Relations (3 docs)

Why: The Board Policy Review Committee met and conferred regarding Board Policy BBI: Board Staff Relations and determined the current language requires updates and recommends the proposed revisions.

BBI Board Staff Relations AID 1742254 Read Text
Red Lined Board Policy BBI Board-Staff Relations 1.28.2025 (1) AID 1742457 Read Text
Clean Version BBI Board Staff Relations AID 1742456 Read Text

Details

Summary: Presented by: Ms. Melanie V. Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law

Request: It is requested that the Board of Education amend Board Policy BBI: Board Staff Relations.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.

Financial impact: No Financial Impact to the District

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. Attorneys at Law, 404.954.5000

Effective: Upon Board Approval

Status: Attorney Approval Not Required

1. ADJOURN THE EXECUTIVE SESSION

Details

Summary: It is requested that the DeKalb County Board of Education adjourn the February 10, 2025 executive session and convene the work session and business meeting.

Motion by: _____________
Seconded by: _______________
Vote: _____________

a. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)

Regina Bagley Resume AID 1751069 Read Text
Job Description Budget Director AID 1751070 Read Text

Details

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Regina Bagley to the position of Director of Budget, in the Division of Finance.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

b. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION (2 docs)

Asheia Hines Resume AID 1751071 Read Text
Job Description Payroll Director AID 1751072 Read Text

Details

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Asheia Hines to the position of Director of Payroll, in the Division of Finance.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

H. CONVENE THE BUSINESS MEETING

Details

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

It is requested that the DeKalb County Board of Education convene the February 10, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

I. CONVENE THE COMMUNITY INPUT SESSION ~ 5:45pm ~ Updated 2.10.2025

Details

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Drew Reynolds ~ Request withdrawn
2. Antoinette Nelson
3. Madelyn Wood ~ Request moved to March Meeting
4. Daniel G. Sobczak
5. Sundra Burdette
6. Carlene Anderson

J. CONSENT AGENDA

Details

Summary: It is requested that the DeKalb County Board of Education approve the February 10, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION

Details

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT AGENDA

Details

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

L. ADJOURN

Details

Summary: It is requested that the DeKalb County Board of Education adjourn the February 10, 2025, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____

A. CALL TO ORDER

2. Pledge of Allegiance

C. RECOGNITIONS

2. Recognitions

3. Group/External Presentation(s) ~ No Agenda Item This Month

D. SUPERINTENDENT'S REPORT and COMMITTEE OF THE WHOLE

1. Superintendent's Report

2. Committee of the Whole Presentation

E. REVIEW OF AGENDA ITEMS FOR THE FEBRUARY 10, 2025 BUSINESS MEETING

2. SUPERINTENDENT

3. OPERATIONS

a. Facilities Management

b. Business Services ~ No Agenda Item This Month

c. Fleet and Transportation Services

d. School Nutrition Services ~ No Agenda Item This Month

e. E-SPLOST Projects / Capital Improvement Projects

4. INFORMATION AND INSTRUCTIONAL TECHNOLOGY

5. CHIEF OF STAFF

6. FINANCE

7. HUMAN RESOURCES

10. WRAP AROUND SERVICES

11. STUDENT SERVICES

12. ACCESS & OPPORTUNITY ~ No Agenda Item This Month

a. Athletics ~ No Agenda Item This Month

14. COMMUNITY ENGAGEMENT & INNOVATIVE PARTNERSHIPS

a. DONATIONS / GRANTS ~ Updated 2.6.2025

15. LEGAL SERVICES ~ No Agenda Items This Month

a. RISK MANAGEMENT ~ No Agenda Item This Month

F. AMENDMENT TO THE BYLAWS & POLICIES

G. ADJOURN TO AN EXECUTIVE SESSION

2. PERSONNEL RECOMMENDATION(S) FROM EXECUTIVE SESSION

K. ACTION ITEM(S)