Agenda Item
v. Contract Renewal ~ RFP 24-550 Floor Covering Installation Services ~ Brad Construction and Kidd & Associates ~ Contract Renewal #1 of 4 (Not to exceed $3,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve one of four (#1 of 4) contract renewals for RFP 24-550 Floor Covering Installation Services in the amount not to exceed $3,500,000 to:
Brad Construction
Kidd & Associates
Why: This request is for a contract renewal for Brad Construction and Kidd & Associates to provide Floor Covering Installation Services required throughout DeKalb County School District (“DCSD”) on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Floor Covering Installation services for both the Facilities Maintenance Department and DCSD’s E-SPLOST Capital Improvement Program.
This request extends the agreement with the above-captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 10, 2024, the Board of Education approved Brad Construction Company II, LLC, and Kidd & Associates Flooring & Contracting LLC as the most responsive and responsible offerors to provide district-wide Floor Covering Installation Services.
This request renews the contract for an additional year to the above-captioned vendors from May 24, 2025-May 23, 2026.
Brad Construction Company II, LLC is located at 500 W. Lanier Ave., Fayetteville, GA 30214
Kidd & Associates Flooring & Contracting LLC is located at 7421 Douglas Blvd., Douglasville, GA 30135
Specific details related to the scope of work for Floor Covering Installation Contractor Services can be found on the DCSD solicitation website at http://www.dekalbschoolsga.org/solicitations/.
Financial impact: The total contract amount for these services in the amount not to exceed $3,500,000 will be allocated from various General Fund and E-SPLOST charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _1/21/2025_________ Due Date: __1/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail Contract Renewal - RFP 24-550 Floor Covering
Installation Services - Brad Construction Company II, LLC, and Kidd & Associates -
Contract Renewal #1 of 4 – Not to Exceed $3,500,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
H. Eric Hilton, Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________