Agenda Item
vii. Contract Renewal ~ RFP 22-752-003 Swimming Pool Maintenance Services ~ StandGuard Aquatics, Inc. ~ Renewal # 3 of 4 (Not to exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the third of four (#3 of 4) contract renewals for RFP 22-752-003 for Swimming Pool Maintenance Services to StandGuard Aquatics in the amount not to exceed $500,000.
Why: This request is a contract renewal for StandGuard Aquatics, Inc., to provide swimming pool maintenance services on an as-needed basis at Chamblee High School, Columbia High School, and Lakeside High School in a timely and cost-effective manner. This request renews the contract for an additional year from April 22, 2025- April 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 14, 2022, the Board of Education approved StandGuard Aquatics, Inc. as the most responsive and responsible offeror for swimming pool maintenance services. This request renews the contract to provide pool maintenance services at Chamblee High School, Columbia High School, and Lakeside High School.
StandGuard Aquatics Inc. is located at 5665 Atlanta Highway Suite 103-168 Alpharetta, GA 30004.
This recommendation is for the third of four (#3 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for Swimming Pool Maintenance Services in the amount not to exceed $500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.541013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by Legal Counsel
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal - RFP 22-752-003 Swimming Pool Maintenance
Services - StandGuard Aquatics, Inc. -Renewal # 3 of 4
Scope:
Approval of the renewal of the contract award of RFP 22-752-003
Swimming Pool Maintenance Services - StandGuard Aquatics, Inc. to
provide as-needed services as specified in the bid documents and Owner’s
Criteria and Narrative Scope of Work.
Contract/Renewal Term:
The DeKalb County Board of Education (“the Board”) approved the award for
an initial one (1) year term for a Not to Exceed amount of $250,000 with
four (4), one (1) year options to renew subject to Board approval on an
annual basis.
The renewals terms are as follows:
• Contract Year 1 (Initial Contract Effective) – March 2, 2022 – March
1, 2023 – Not to Exceed $250,000.
o Board Approved -January 9, 2023- Budget Readjustment –
Increase in Spend Limit of $125,000 (from $250,000 to
$375,000).
Contract Year 2/Renewal #1 (#1 of 4) – No Renewal on File
• Contract Year 3/ Renewal #2 (#2 of 4) – Effective April 12, 2024-
April 11, 2025, Not to Exceed $500,000.
• Contract Year 4/ Renewal #3 (#3 of 4) – Effective April 12, 2025-
April 11, 2026 – Not to Exceed $500,000.
o The current agenda item seeks the Board of Education
approval for the third of four (#3 of 4) one (1) year award
renewal options.
Solicitation Process:
At its business meeting on February 14, 2022, the Board of Education approved the
award of RFP 22-752-003 to StandGuard Aquatics, Inc. as the most responsive and
responsible offeror to provide pool maintenance services on an as needed basis, for
an initial one(1)year with four (4) one (1) year options to renew subject to Board
approval on an annual basis.
At its business meeting on Monday, January 9, 2023, the Dekalb Board of Education
approved a budget readjustment to increase the spend limit of the initial contract
to $375,000.
At its business meeting on Monday February 12, 2024, the Dekalb Board of Education
approved the second (#2 of 4) one(1)year renewal period.
This agenda item seeks the Board of Education approval for the third of four (#3 of
4) one (1) year contract renewal options for StandGuard Aquatics, Inc. for swimming
pool maintenance services for Chamblee High School, Columbia High School, and
Lakeside High School in the not to exceed amount of $500,000.