Agenda Item
i. Contract Renewal ~ Plumbing Contractor Services ~ ITB No. 20-752-037 ~ K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and the Elite Plumber, LLC ~ Contract Renewal #4 of 4 (Not to exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 20-752-037 for Plumbing Contractor Services in the amount not to exceed $5,000,000 to:
K.E.G. Plumbing & Mechanical, Inc.
MAXAIR Mechanical, LLC
Sid’s Sewer and Drain, Inc.
The Elite Plumber, LLC
Why: This request is contract renewal for Elite Plumber, LLC, K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC and Sid’s Sewer and Drain, Inc. to provide plumbing services on an as needed basis for various remodeling, renovations, life safety, and maintenance and repair projects locations throughout DeKalb County School District (“DCSD”) in a timely and cost-effective manner.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On December 7, 2020, the Board of Education approved K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC as the most responsive and responsible offeror to provide district wide plumbing services.
This request renews the contract for an additional year to:
K.E.G. Plumbing & Mechanical, Inc. - April 23, 2025- April 22, 2026
MAXAIR Mechanical, LLC - March 1, 2025 - February 28, 2026
Sid’s Sewer and Drain, Inc. - February 19, 2025 - February 18, 2026
The Elite Plumber, LLC - February 19, 2025 - February 18, 2026
This recommendation is for the fourth of four (#4 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _1/21/2025_________ Due Date: __1/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail: Contract Renewal - Plumbing Contractor Services - ITB
No. 20-752-037-K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s
Sewer and Drain, Inc., and the Elite Plumber, LLC - Contract Renewal #4 of 4 – Not
to Exceed $5,000,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
H. Eric Hilton, Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________