Hatton Drive - Beck CO #001

AID 1739454 · View on Simbli

Agenda Item

i. Change Order Request ~ Capital Improvement Project ~ HC Beck LTD. ~ Student Service Center Renovation at Hatton Drive Facility ~ Change Order No. 1 and Budget Reallocation ~ Unforeseen Conditions ~ Owner Requested Changes (Not to exceed $493,491) ~ Updated 2.10.2025

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”):


Approve a budget reallocation in the amount of $493,491.00 from Local Capital Projects Fund to the General Contractor cost code.
Approve Change Order No. 1 to The Beck Group for the Student Service Center Renovation at Hatton Drive Facility project in the amount of $493,491 that will be funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, design development and Owner (DeKalb County School District- “DCSD”) requested items as outlined in the Change Order No. 1 documents for the Student Service Center Renovation at Hatton Drive Facility.

Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence.
Details: On May 6, 2024, the Board of Education approved a firm fixed price contract to The Beck Group, to perform the design and general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District- requested items.

Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The financial impact of Change Order No. 1 for the additional scope for Student Service Center Renovation at Hatton Drive Facility is a budget reallocation of $493,491 from Local Capital Projects Fund to the General Contractor cost code.
The project funds will be paid from the General Contractor cost code; budget reallocation is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                                                                                             Aug                    Oct                                                Jan 2025                                           Apr                                                Jul
          ID                              Name                        Duration     Start        Finish                Sep                          Nov             Dec                                Feb             Mar                                 May             Jun                                Aug                 Sep
                                                                                                             -11      -7            -2             3               7                   12             16              20                  25              29              33                 38              42                  47
1    ST00020   Dekalb County Student Services                          255d         8/13/24       8/13/25                                                                                                                                                                                                           Dekalb County Student Servic
2    ST00030     Milestones                                            255d         8/13/24       8/13/25                                                                                                                                                                                                           Milestones
3    ST00080      Kick-off/NTP                                          0d       8/13/24 (A)                   Kick-off/NTP
4    ST00100      Submit for Permitting                                 0d                        1/17/25                                                                                     Submit for Permitting
5    ST00110      Permit Approval & Issuance                            0d                        4/14/25                                                                                                                                       Permit Approval & Issuance
6    ST00130      Project Completion                                    0d                        8/13/25                                                                                                                                                                                                           Project Completion
7    ST00040     Design                                                169d         8/14/24       4/14/25                                                                                                                                       Design
8    ST00140      Preliminary Design                                    10d      8/14/24 (A)   8/28/24 (A)           Preliminary Design
9    ST00150      Owner Review                                          9d       8/29/24 (A)   9/11/24 (A)                  Owner Review
10   ST00160      Development of 50% CDs                                88d      9/12/24 (A)      1/17/25                                                                                     Development of 50% CDs
11   ST00165      DELAY - CO-001 Design of Mechanical Systems in WH     29d      12/6/24 (A)      1/17/25                                                                                     DELAY - CO-001 Design of Mechanical Systems in WH
12   ST00170      Owner Review                                          10d         1/21/25        2/3/25                                                                                               Owner Review
13   ST00180      Permitting Review                                     60d         1/21/25       4/14/25                                                                                                                                       Permitting Review
14   ST00190      Completion of 100% CDs                                10d         1/21/25        2/3/25                                                                                               Completion of 100% CDs
15   ST00050     Preconstruction                                        5d          1/21/25       1/27/25                                                                                           Preconstruction
16   ST00270      100% CD Pricing                                       5d          1/21/25       1/27/25                                                                                           100% CD Pricing
17   ST00060     Procurement                                            80d          2/4/25       5/27/25                                                                                                                                                                Procurement
18   ST00200      Div 07 - Roofing                                      20d          2/4/25        3/3/25                                                                                                               Div 07 - Roofing
19   ST00230        Roofing                                             20d          2/4/25        3/3/25                                                                                                               Roofing
20   ST00210      Div 23 - HVAC                                         80d          2/4/25       5/27/25                                                                                                                                                                Div 23 - HVAC
21   ST00240        RTU/Warehouse Units                                 80d          2/4/25       5/27/25                                                                                                                                                                RTU/Warehouse Units
22   ST00220      Div 26 - Electrical                                   30d          2/4/25       3/17/25                                                                                                                       Div 26 - Electrical
23   ST00250        Electrical                                          30d          2/4/25       3/17/25                                                                                                                       Electrical
24   ST00070     Construction                                           85d         4/15/25       8/13/25                                                                                                                                                                                                           Construction
25   ST00290      Site Mobilization                                     5d          4/15/25       4/21/25                                                                                                                                          Site Mobilization
26   ST00300      Roof Replacement                                      60d         4/22/25       7/16/25                                                                                                                                                                                           Roof Replacement
27   ST00310      Interior Demo/Buildout                                60d         4/22/25       7/16/25                                                                                                                                                                                           Interior Demo/Buildout
28   ST00320      Landscape/Fence                                       15d          6/4/25       6/24/25                                                                                                                                                                               Landscape/Fence
29   ST00330      Facia/Soffit/Gutters                                  20d         6/25/25       7/23/25                                                                                                                                                                                               Facia/Soffit/Gutters
30   ST00335      Mechanical scope in warehouse                         45d         5/28/25       7/30/25                                                                                                                                                                                                   Mechanical scope in warehouse
31   ST00340      Install RTU                                           5d          7/17/25       7/23/25                                                                                                                                                                                               Install RTU
32   ST00350      Commissioning/T&B                                     5d          7/31/25        8/6/25                                                                                                                                                                                                       Commissioning/T&B
33   ST00360      Final Inspections                                     5d           8/7/25       8/13/25                                                                                                                                                                                                           Final Inspections

Project
title            DCSD - Hatton Drive Facility                                                                             Dated      12/9/24                                            Drawn by                 Beck                                     Programme No

Programme
                                                                                                                          Rev No                       Rev comments
title

Client           DCSD                                                                                                       Notes                           Includes additional warehouse mechanical scope. Full Construction Schedule to be delivered upon Permit Set issuance
                                                                                                                                                                                                                                                                                                                            Printed: 12/10/24
                                                                                                                                     <\\beckgroup.com\atlanta\Projects\2024\175511 - Dekalb County Student Services\01-Project_Management\08-Scheduling\04-Work Progress\2024-12-09\2024-12-09 Schedule Update - CO-001 Delay.sp>, Page 1 of 1
  DCSD Hatton Drive Facility                                                                                                                           12/9/2024



   Detailed Estimate Backup
      ITEM NO.
         001                           Mechanical Changes in Warehouse Arch Add Service

  *A = Add
  *D = Deduct

  *Add / Deduct           BP#                                  Description                              +/-      Qty          Unit    Unit Cost         Cost

             A                         Hammond Add Service - Mechanical                                  +                1    LS        $7,500.00          $7,500
             A                         Hammond Add Service - Electrical                                  +                1    LS        $2,500.00          $2,500
             A                         Consultant Fee Markup                                             +                1    LS        $1,000.00          $1,000
             A                         Beck Architecture Add Service                                     +                1    LS        $4,200.00          $4,200




                  Additional 4 weeks of time to be added to the design schedule. This will impact permit submission and delay construction starting.
                                                 This is the cost for add service of Architecture and consultants only.




                                                                                                              Subtotal                                     $15,200


                                                                                              Sub Default Insurance           1.25%                              $0
                                                                                            Builders' Risk Insurance          0.08%                              $0
                                                                                                     General Liability        0.92%                             $142
                                                                                                              P&P Bond        0.80%                             $124
                                                                                                                     Fee      4.00%                              $0



                                                                                                              Total                                    $15,466


12/9/2024                                                                                                                                  2024-12-09 PCO Log
 DCSD Hatton Drive Facility                                                                                                                            12/10/2024



  Detailed Estimate Backup
     ITEM NO.

        002                   Mechanical Changes in Warehouse

 *A = Add
 *D = Deduct

 *Add / Deduct     BP#                                        Description                                     +/-     Qty       Unit    Unit Cost         Cost

             A                Wharehouse RTU package                                                           +            1    ls     $260,000.00         $260,000
             A                 Furnish and Install 25 ton unit heating & AC                                    +                          INCLUDED
             A                 Furnish and Install 7.5 ton unit heating & AC                                   +                          INCLUDED
             A                 Duct,Grilles,Accessories                                                        +                          INCLUDED
             A                 New gas piping to units                                                         +                          INCLUDED
             A                 Demo existing interior and exterior split unit compontents                      +            1    ls       $7,500.00           $7,500
             A                 Demo existing 6 unit heaters and piping                                         +                          INCLUDED
             A                 Demo existing interior and exterior split unit compontents                      +                          INCLUDED
             A                 BAS system integration                                                          +            1    ls      $15,000.00          $15,000
             A                 Demo exhaust fans                                                               +                          INCLUDED


             A                Exterior CMU wall cutting, reinforcing, sealing, and patching existing           +            2    ls       $3,000.00           $6,000
             A                Brush Clearing for exterior unit pads                                            +            1    ls       $2,000.00           $2,000
             A                New exterior concrete pads                                                       +         200     sf         $35.00            $7,000
             A                Patching at exhaust fans for roof                                                +            4    ea        $500.00            $2,000
             A                Electrical wiring and connections to units                                       +            1    ls      $35,000.00          $35,000
             A                Existing Code Compliance                                                         +            1    ls      $25,000.00          $25,000


                                                                                                                    Subtotal                                $359,500


                                                                                                       Sub Default Insurance    1.25%                        $4,494
                                                                                                   Builders' Risk Insurance     0.08%                      $309.12
                                                                                                            General Liability   0.92%                        $3,555
                                                                                                                    P&P Bond    0.80%                        $3,091
                                                                                                                         Fee    4.00%                      $15,456



                                                                                                                    Total                              $386,405
12/10/2024                                                                                                                                       2024-12-09 PCO Log
   DCSD Hatton Drive Facility                                                                                          12/9/2024



   Detailed Estimate Backup
     ITEM NO.
        003                 New Water Heater Add

  *A = Add
  *D = Deduct

   *Add / Deduct    BP#                           Description                +/-     Qty       Unit    Unit Cost        Cost
                                                                                                                                 $0
             A              New 50 Gallon Water Heater with Taxes             +            1    LS       $6,000.00            $6,000




                                                                                   Subtotal                                   $6,000


                                                                     Sub Default Insurance     1.25%                           $75
                                                                    Builders' Risk Insurance   0.08%                             $5
                                                                           General Liability   0.92%                           $59
                                                                                   P&P Bond    0.80%                           $52
                                                                                        Fee    4.00%                          $258



                                                                                   Total                                $6,449




12/9/2024                                                                                                2024-12-09 PCO Log
   DCSD Hatton Drive Facility                                                                                        12/9/2024



   Detailed Estimate Backup
     ITEM NO.
        004                 CMU Patching at Loading Dock

  *A = Add
  *D = Deduct

   *Add / Deduct    BP#                             Description            +/-     Qty       Unit    Unit Cost        Cost
                                                                                                                                $0
             A              Demo, Re-Lay, infill/skim coat                  +            1    LS                            $20,220
             A              Structural Engineer                             +            1    LS                             $2,500
             A              Consultant Fee Markup                           +            1    LS                              $250
             A              Beck Architecture Add Service                   +            1    LS                              $800




                                                                                 Subtotal                                   $23,770


                                                                   Sub Default Insurance     1.25%                           $297
                                                                  Builders' Risk Insurance   0.08%                            $20
                                                                         General Liability   0.92%                           $235
                                                                                 P&P Bond    0.80%                           $204
                                                                                      Fee    4.00%                          $1,022



                                                                                 Total                               $25,549




12/9/2024                                                                                              2024-12-09 PCO Log
   DCSD Hatton Drive Facility                                                                                        12/10/2024



   Detailed Estimate Backup
     ITEM NO.
        005                 Added Office Space/Corridor Finishes

  *A = Add
  *D = Deduct

   *Add / Deduct    BP#                             Description              +/-     Qty       Unit    Unit Cost        Cost

             A              LVT Flooring                                      +        1,000    sf          $6.00              $6,000
             A              Wall base                                         +        1,000    sf          $1.00              $1,000
             A              Paint                                             +        1,000    sf          $2.65              $2,650
             A              ACT (keeping existing grid)                       +        1,000    sf          $3.00              $3,000


             A              ACT in storage designated spaces only             +        1,500    sf          $3.00              $4,500
             A              Grid repair                                       +        2,500    sf          $1.00              $2,500
             A              ADA Electrical Compliance                         +            1    ls       $5,000.00             $5,000




                                                                                   Subtotal                                   $24,650


                                                                     Sub Default Insurance     1.25%                           $308
                                                                    Builders' Risk Insurance   0.08%                            $21
                                                                           General Liability   0.92%                           $244
                                                                                   P&P Bond    0.80%                           $212
                                                                                        Fee    4.00%                          $1,060



                                                                                   Total                               $26,495




12/10/2024                                                                                               2024-12-09 PCO Log
   DCSD Hatton Drive Facility                                                                                                   12/13/2024
   ANGC

   Detailed Estimate Backup
     ITEM NO.
        006                 Metal Panel Abatement

  *A = Add
  *D = Deduct

   *Add / Deduct    BP#                            Description                          +/-     Qty       Unit    Unit Cost        Cost
             A              Remove and Disposal of asbestos containing Metal Panels                                                      $38,320

             D              Original Demo and Disposal                                   -                                               ($7,500)




                                                                                              Subtotal                                   $30,820


                                                                                Sub Default Insurance     1.25%                           $385
                                                                               Builders' Risk Insurance   0.08%                            $27
                                                                                      General Liability   0.92%                           $305
                                                                                              P&P Bond    0.80%                           $265
                                                                                                   Fee    4.00%                          $1,325



                                                                                              Total                               $33,127




12/13/2024                                                                                                          2024-12-13 PCO Log