Agenda Item
i. Contract Award ~ ITB 25-549 ~ Automotive and Bus Repair ~ Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South (Not to exceed $1,800,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of ITB 25-549, Automotive and Bus Repair Services Award to Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Inc., Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South in an amount not to exceed $1,800,000.
Why: Approval of contract award for Automotive and Bus Repair Services will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: The approval of this contract will allow the Fleet Services Department to provide repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis.
Services will be provided by the following awardees:
Georgia Truck & Trailer Repair, LLC., is located at P.O. Box 563, Conley, GA 30288
Yancey Brothers is located at 330 Lee Industrial Blvd., Austell, GA 30168
Cummins, Inc. is located at P.O. Box 403896, Atlanta, GA 30384
Associated Fuel is located at 3939 Moreland Ave., Conley, GA 30288
Clark Truck Repair is located at 1685 Marietta Rd. NW, Atlanta, GA 30318-3667
First Services is located at 180 Mendel Drive SW, South Fulton, GA 30336
Stivers Ford South is located at 4355 Jonesboro Rd., Union City, GA 30291
Financial impact: The total budget for these services will be allocated from the General Operations Repair and Maintenance Service fund cost code 100.2700.543000.00011.7190.1320.8013.040.0000 with an amount not to exceed $1,800,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _1/21/2025_________ Due Date: __1/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail Contract Award - ITB 25-549 - Automotive and Bus
Repair - Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins,
Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South – Not to
Exceed $1,800,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
H. Eric Hiltoh, Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________