Agenda Item
vi. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # #200401 ~ HVAC Equipment, Installation, and Services ~ Daikin Applied (Not to exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the use of the Cooperative Agreement with Daikin Applied through Region 4 ESC (Education Service Center) and Omnia Partners Contract number R200401, for an amount not to exceed $1,500,000 through September 30, 2025.
Why: Approval of the use of the Cooperative Agreement with Daikin Applied through the Region 4 ESC/ Omnia Partners Cooperative will provide HVAC Equipment, Installation, Service and Related Products to repair, replace, HVAC equipment in accordance with Omnia Partners in support of DCSD’s HVAC needs. By utilizing this agreement, DeKalb County School District (“DCSD”) will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The use of this contract will provide HVAC services and related equipment districtwide on an as-needed basis. It is the intent of DCSD over the course of this contract to use Daikin for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.
This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed the $100,000 threshold.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _1/21/2025_________ Due Date: __1/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail Contract – Cooperative Agreement - OMNIA Partners
Cooperative Contract # #200401 – HVAC Equipment, Installation, and Services -
Daikin Applied – Not to Exceed $1,500,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________