Agenda Item
ix. Service Agreement ~ Independent Contractor Agreement (ICA) ~ Fire Alarm System Maintenance Services ~ BaseSix Systems, LLC (Not to exceed $90,000) ~ Updated 2.7.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following ICA for Fire Alarm System Maintenance Services, that exceeds $50,000, with a contract amount not-to-exceed $90,000:
BaseSix Systems, LLC
Why: This request is to approve the ICA for BaseSix Systems, LLC, to perform services and repairs for the fire alarm systems to support the Facilities/Maintenance Department through June 30, 2025.
Approval of the Independent Contractor Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more. Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution)
The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
BaseSix Systems, LLC is located at 2053 Franklin Way, S.E. Marietta, GA 30067
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543000.00011.7520.0000.8013.040.0000) under the Division of Operations General Fund Budget in amount not-to-exceed $90,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement – BaseSix Systems, LLC
Fire Alarm Systems Repair and Service
Independent Contractor Agreement
Scope:
Approval of Independent Contractor Agreement - BaseSix Systems, LLC -
to provide as-needed Fire Alarm Systems Repair and Service districtwide
as specified in the Independent Contractor Agreement Section B. Services.
Contract Term
The Agenda Item requests service until June 30, 2025, the end of the fiscal
year.
Background
On October 18, 2021, the Board of Education approved the revision of Board
Policy DJE (IV). Required Levels of Approval (Section A) to include and
specifically address Independent Contractor Agreements -to require Board
approval for any Independent Contractor Agreements with a total cost of
$50,000.00 or more.
This agenda item seeks the Board of Education approval of an Independent
Contract Agreement for BaseSix Systems, LLC through June 30, 2025.