Agenda Item
iii. Contract Renewal ~ Electrical Contractor Services ~ ITB No. 20-752-036 ~ Capital City Electrical Services, Donald Camp, Inc., MWI Electrical Contractors, Inc. ~ Contract Renewal #4 of 4 (Not to exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 20-752-036 for Electrical Contractor Services in the amount not to exceed $5,000,000 to:
Capital City Electrical Services
MWI Electrical Contractors, Inc.
Donald Camp, Inc.
Why: This request is a contract renewal for Capital City Electrical Services, MWI Electrical Contractors, Inc. and Donald Camp, Inc., to provide electrical services on an as needed basis at various locations throughout DeKalb County School District (“DCSD”) in a timely and cost-effective manner. This request extends the contract for the above-captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On December 7, 2020, the Board of Education approved Capital City Electrical Services, D & R Construction and Contracting, Donald Camp, Inc., LMI Systems LLC, Mr. Dee’s Electric Service LLC and MWI Electrical Contractors, Inc. as the most responsive and responsible offeror to provide district wide electrical services.
This request renews the contract for an additional year to:
Capital City Electrical Services - February 11, 2025- February 10, 2026
MWI Electrical Contractors, Inc. - February 11, 2025- February 10, 2026
Donald Camp, Inc. -March 1, 2025 - February 28, 2026.
*LMI Systems LLC, Mr. Dee’s Electrical and D & R Construction and Contracting did not respond to DCSD's request to renew.
This recommendation is for the fourth of four (#4 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
ITB 20-752-036 - Electrical Services
Contract Renewal (#4 of 4)
Scope:
Approval of Renewal the award of ITB 20-752-036 - Electrical Services
to Capital City Electrical Services, Donald Camp, Inc., MWI Electrical
Contractors, Inc. to provide as-needed electrical services as specified in the bid
documents and Owner’s Criteria and Narrative Scope of Work.
Contract/Renewal Term:
The DeKalb County School District Board of Education (“the Board”) approved the
award for an initial one (1) year term with four (4), one (1) year options to renew
subject to Board approval on an annual basis.
The renewals terms are as follows:
Contract Year 5, Renewal #4 (4 of 4) Not to Exceed $5,000,000, as follows:
o Capital City Electrical Services - February 11, 2025– February 10,
2026
o MWI Electrical Contractors, Inc. - February 11, 2025– February 10,
2026
o Donald Camp, Inc. -March 1, 2025 – February 28, 2026. – February
1, 2025, through January 31, 2026.
• This current agenda item seeks the Board of Education approval for
the fourth of four (#4 of 4) one (1) year award renewal options.
*This is the final renewal option for this contract.
Solicitation Process
The ITB was issued on October 1, 2020. Based on the review and evaluation of the
bids received, the following contractors were selected providing electrical contractor
services as outlined in the Invitation to Bid documents: By The Book Electrical
Company, LLC; Capital City Electrical Services; D & R Construction and
Contracting; Donald Camp, Inc.; LMI Systems, LLC; Mr. Dee’s Electric
Service, LLC and MWI Electrical Contractors, Inc. By the Book Electrical
Company, LLC
Award Process
December 7, 2020, the Board of Education approved the award of ITB 20-752-036
to Capital City Electrical Services, D & R Construction and Contracting, Donald Camp,
Inc., LMI Systems LLC, Mr. Dee’s Electric Service LLC and MWI Electrical Contractors,
Inc. as the most responsive and responsible bidders to provide district wide electrical
services on an as needed basis, for an initial one-year with four (4) one-year options
to renew subject to Board approval on an annual basis.
Contract Year 2/Renewal #1
• At its business meeting on Monday, February 14, 2022, the DeKalb Board of
Education approved the first one-year extension period from January 22, 2022,
through January 21, 2023.
Contract Year 3/Renewal #2
• At its business meeting on Monday, January 9, 2023, the Dekalb Board of
Education approved the second one-year extension period from January 22,
2023, through January 21, 2024.
Contract Year 4/Renewal #3
• At its business meeting on Monday January 8, 2024, the Dekalb Board of
Education approved the third one-year extension period from January 22,
2024, through January 21, 2025.
Current and Final Contract Year 5 and Renewal #4
• This agenda item seeks the Board of Education approval for the fourth of four
(#4 of 4) one-year (1-year) contract renewal option, except for Mr. Dee’s
Electrical Service LLC, LMI Systems LLC, and D & R Construction and
Contracting.