Agenda Item
ix. Service Agreement ~ Independent Contractor Agreement (ICA) ~ Fire Alarm System Maintenance Services ~ BaseSix Systems, LLC (Not to exceed $90,000) ~ Updated 2.7.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following ICA for Fire Alarm System Maintenance Services, that exceeds $50,000, with a contract amount not-to-exceed $90,000:
BaseSix Systems, LLC
Why: This request is to approve the ICA for BaseSix Systems, LLC, to perform services and repairs for the fire alarm systems to support the Facilities/Maintenance Department through June 30, 2025.
Approval of the Independent Contractor Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more. Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution)
The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
BaseSix Systems, LLC is located at 2053 Franklin Way, S.E. Marietta, GA 30067
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543000.00011.7520.0000.8013.040.0000) under the Division of Operations General Fund Budget in amount not-to-exceed $90,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs