Agenda Item
vi. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # #200401 ~ HVAC Equipment, Installation, and Services ~ Daikin Applied (Not to exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the use of the Cooperative Agreement with Daikin Applied through Region 4 ESC (Education Service Center) and Omnia Partners Contract number R200401, for an amount not to exceed $1,500,000 through September 30, 2025.
Why: Approval of the use of the Cooperative Agreement with Daikin Applied through the Region 4 ESC/ Omnia Partners Cooperative will provide HVAC Equipment, Installation, Service and Related Products to repair, replace, HVAC equipment in accordance with Omnia Partners in support of DCSD’s HVAC needs. By utilizing this agreement, DeKalb County School District (“DCSD”) will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The use of this contract will provide HVAC services and related equipment districtwide on an as-needed basis. It is the intent of DCSD over the course of this contract to use Daikin for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.
This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed the $100,000 threshold.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Cooperative Agreement
Region 4 Education Service Center (ESC) -OMNIA Partners
Cooperative Contract #200401 – Daikin Applied
HVAC Equipment, Installation, and Services
Scope:
Contract Award – Cooperative Agreement – Daikin Applied - HVAC Equipment,
Installation, and Services districtwide. Scope for this request can be found in
the Region 4 Education Service Center (ESC) -OMNIA Partners Cooperative
RFP and Contract #200401 and is being sought for use districtwide on an as-
needed basis.
Contract Term:
The Region 4 Education Service Center (ESC) -OMNIA Partners Cooperative
Contract #200401 is effective from October 1, 2020, through September 30, 2023.
It is a three (3) year contract with the option to extend renewal for two (2) additional
one (1) year periods. The expiration of the contract is September 30, 2025. DCSD
is requesting its use through the expiration stated above.
This is the Dekalb County School District’s (“DCSD”) first use of the cooperative
contract with Daikin Applied.
Solicitation Process:
On February 13, 2020, Region 4 Education Service Center (ESC) -OMNIA
Partners Cooperative Contract issued RFP # R20-04 for HVAC Equipment,
Installation, Service and Related Products. Daikin Applied is one of multiple
vendors awarded Contract #200401 effective October 1, 2020 -September 30,
2023 with the option to renew for two (2) additional one (1) year periods to
through September 30, 2025.
Use of the cooperative agreement through Region 4 Education Service Center
(ESC) -OMNIA Partners Cooperative, is pursuant to Board Policy DJE D3(d)
Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false
Award Process:
Daikin Applied. was selected to utilize the Region 4 Education Service Center
(ESC) -OMNIA Partners Cooperative Contract for HVAC services and related
Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair
School on an as-needed basis districtwide.