Agenda Item
i. Change Order Request ~ Capital Improvement Project ~ HC Beck LTD. ~ Student Service Center Renovation at Hatton Drive Facility ~ Change Order No. 1 and Budget Reallocation ~ Unforeseen Conditions ~ Owner Requested Changes (Not to exceed $493,491) ~ Updated 2.10.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”):
Approve a budget reallocation in the amount of $493,491.00 from Local Capital Projects Fund to the General Contractor cost code.
Approve Change Order No. 1 to The Beck Group for the Student Service Center Renovation at Hatton Drive Facility project in the amount of $493,491 that will be funded by the budget reallocation.
Why: Approval of the budget reallocation and Change Order No. 1 will provide necessary funds for unforeseen conditions with the existing facility, design development and Owner (DeKalb County School District- “DCSD”) requested items as outlined in the Change Order No. 1 documents for the Student Service Center Renovation at Hatton Drive Facility.
Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence.
Details: On May 6, 2024, the Board of Education approved a firm fixed price contract to The Beck Group, to perform the design and general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District- requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The financial impact of Change Order No. 1 for the additional scope for Student Service Center Renovation at Hatton Drive Facility is a budget reallocation of $493,491 from Local Capital Projects Fund to the General Contractor cost code.
The project funds will be paid from the General Contractor cost code; budget reallocation is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Change Order No. 1 funded by Budget Reallocation
Student Service Center Renovation at Hatton Drive Facility
- Unforeseen Conditions, Design Development, Owner Requested Items
Scope:
Approval of Change Order No. 1 for expanded scope of work for Owner requested
items to The Beck Group for the Student Service Center Renovation at Hatton Drive
Facility to be funded by a Budget Reallocation from FUND 300 of $493,491.00 to the
General Contractor Construction Cost Code.
Specific details regarding the expanded scope can be found in the following
documents:
• Design-Build Contract Change Order
• Supporting Documents to the Change Order submitted by The Beck Group
Background
A formal Request for Proposals (RFP) was issued on January 18, 2024, for the Student
Service Center Renovation at Hatton Drive Facility. On May 6, 2024, the Board of
Education approved the award of a firm fixed price contract to The Beck Group.
The approval of Change Order No. 1 is for The Beck Group to perform the design and
general contracting work for the approved additional scope for the Dekalb County
School District requested items as outlined by the proposal documents. The Change
Order No. 1 will be funded by a budget reallocation of $493,491 to the general
construction cost code.
Approval of Change Order No. 1 will provide the staff and students at the Hatton
Drive Facility with a safe and ideal environment for student services.