Agenda Item
ii. Contract ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford Inc. (99999-SPD-ES40199373-009S) and Hardy Chevrolet (99999-001-SPD0000183-0002) ~ Acquisition of Operations Division Support Service Vehicles (Not to exceed $1,421,414.58)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of Georgia Statewide Contract-99999-001-SPD000183002 (Hardy Chevrolet.) and 99999-SPD-ES40199373-009S (Wade Ford) for the purchase of support vehicles for the Chief of Staff Division in an amount not to exceed $1,421,414.58.
Why: Approval of the use of the Georgia Statewide Contract 99999-001-SPD000183002- (Hardy Chevrolet) and 99999-SPD-ES40199373-009S (Wade Ford) through a Cooperative Agreement, allowing the DeKalb County School District (“DCSD”) Operations Division to purchase support vehicles through fix pricing that has been competitively solicited and awarded. This purchase will support staff transportation needs in maintaining the fleet lifecycle management.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Wade Ford and Hardy Chevrolet.
On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled, from which the suppliers, Wade Ford and Hardy Chevrolet, were awarded contracts. T
The contracts are between the State of Georgia and Wade Ford, located at: 3860 Cobb Drive, Smyrna, GA 30080 and Hardy Chevrolet, located at: 1249 Charles Hardy Parkway, Dallas, GA 30157.
In accordance with Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or other government agencies.
Financial impact: This purchase will be allocated under the general fund from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 for an amount not to exceed $1,421,414.58.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Mr. Tracey Whaley, Chief of Police, Department of Public Safety, Chief of Staff Division, 678-676-2155
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Docusign Envelope
DocuSign Envelope ID:
ID: 5AE69856-4ED7-4596-A073-07BD591275E9
9CA48E81-0F40-4A6B-B3C5-5FDB1DF898E5
CONTRACT AMENDMENT # 14
EXTENSION # 8
This amendment by and between the Contractor and State Entity defined below shall be effective as of the date
this Amendment is fully executed.
STATE OF GEORGIA CONTRACT
State Entity’s Name: Department of Administrative Services
Contractor’s Full Legal
Name: Hardy Chevrolet Buick GMC, Inc.
Contract No.:
99999-SPD-ES40199373-005
Solicitation Title/Event
Name: Administrative Vehicles
Contract Award Date: 11/16/2013
Current Contract Term: 12/1/2023 - 11/30/2024
BACKGROUND AND PURPOSE. The Contract is in effect through the Current Term provided above. The
parties hereto now desire to amend the contract to extend for an additional term of twelve months.
For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
do hereby agree as follows:
1. CONTRACT EXTENSION. The parties hereby agree that the contract will be extended for an
additional period of time as follows:
NEW CONTRACT TERM
Beginning Date of New
Contract Term: 12/1/2024
End Date of
New Contract Term: 11/30/2025
The parties agree the contract will expire at midnight on the date defined as the “End Date of the New Contract
Term” unless the parties agree to extend the contract for an additional period of time.
Revised 7/1/15 SPD-CP010
Docusign Envelope
DocuSign Envelope ID:
ID: 5AE69856-4ED7-4596-A073-07BD591275E9
9CA48E81-0F40-4A6B-B3C5-5FDB1DF898E5
CONTRACT NUMBER: 99999-SPD-ES40199373-005
2. SUCCESSORS AND ASSIGNS. This Amendment shall be binding upon and inure to the benefit of
the successors and permitted assigns of the parties hereto.
3. ENTIRE AGREEMENT. Except as expressly modified by this Amendment, the contract shall be and
remain in full force and effect in accordance with its terms and shall constitute the legal, valid, binding
and enforceable obligations to the parties. This Amendment and the contract (including any written
amendments thereto), collectively, are the complete agreement of the parties and supersede any
prior agreements or representations, whether oral or written, with respect thereto. Should the State
of Georgia (DOAS) enter into a new contract for these products and/or services, during the term of
this Extension, the new contract shall supersede this Extension.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed by their authorized
representatives.
CONTRACTOR
Contractor’s Full Legal Name:
(PLEASE TYPE OR PRINT) Hardy Chevrolet Buick GMC INC.
Authorized Signature:
Printed Name and Title of Person Colt Deems Fleet Director
Signing:
Date: 08/19/24
Company Address:
1249 CHARLES HARDY PKWY DALLAS GA. 30157
STATE ENTITY
Authorized Signature:
Printed Name and Title of Person Jim Barnaby
Signing: Deputy Commissioner – State Purchasing
Date: 9/26/2024
Company Address:
200 Piedmont Avenue, S.E., Suite 1302, West Tower
Atlanta, Georgia 30334-9010
Revised 7/1/15 SPD-CP010