Agenda Item
iii. Contract Renewal ~ Electrical Contractor Services ~ ITB No. 20-752-036 ~ Capital City Electrical Services, Donald Camp, Inc., MWI Electrical Contractors, Inc. ~ Contract Renewal #4 of 4 (Not to exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 20-752-036 for Electrical Contractor Services in the amount not to exceed $5,000,000 to:
Capital City Electrical Services
MWI Electrical Contractors, Inc.
Donald Camp, Inc.
Why: This request is a contract renewal for Capital City Electrical Services, MWI Electrical Contractors, Inc. and Donald Camp, Inc., to provide electrical services on an as needed basis at various locations throughout DeKalb County School District (“DCSD”) in a timely and cost-effective manner. This request extends the contract for the above-captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On December 7, 2020, the Board of Education approved Capital City Electrical Services, D & R Construction and Contracting, Donald Camp, Inc., LMI Systems LLC, Mr. Dee’s Electric Service LLC and MWI Electrical Contractors, Inc. as the most responsive and responsible offeror to provide district wide electrical services.
This request renews the contract for an additional year to:
Capital City Electrical Services - February 11, 2025- February 10, 2026
MWI Electrical Contractors, Inc. - February 11, 2025- February 10, 2026
Donald Camp, Inc. -March 1, 2025 - February 28, 2026.
*LMI Systems LLC, Mr. Dee’s Electrical and D & R Construction and Contracting did not respond to DCSD's request to renew.
This recommendation is for the fourth of four (#4 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _1/21/2025_________ Due Date: __1/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail Contract Renewal - Electrical Contractor Services - ITB
No. 20-752-036– Capital City Electrical Services, Donald Camp, Inc., MWI Electrical
Contractors, Inc. – Contract Renewal #4 of 4 – Not to Exceed $5,000,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
H. Eric Hilton, Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________