Agenda Item
vi. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # #200401 ~ HVAC Equipment, Installation, and Services ~ Daikin Applied (Not to exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the use of the Cooperative Agreement with Daikin Applied through Region 4 ESC (Education Service Center) and Omnia Partners Contract number R200401, for an amount not to exceed $1,500,000 through September 30, 2025.
Why: Approval of the use of the Cooperative Agreement with Daikin Applied through the Region 4 ESC/ Omnia Partners Cooperative will provide HVAC Equipment, Installation, Service and Related Products to repair, replace, HVAC equipment in accordance with Omnia Partners in support of DCSD’s HVAC needs. By utilizing this agreement, DeKalb County School District (“DCSD”) will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The use of this contract will provide HVAC services and related equipment districtwide on an as-needed basis. It is the intent of DCSD over the course of this contract to use Daikin for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.
This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed the $100,000 threshold.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Docusign Envelope ID: CBC36739-EE76-4CBB-A25C-3252B67C907F
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region
4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved
without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request.
Daikin Applied Americas Inc hereby provides notice of the following update to
(Vendor Name)
Contract number: R200401 _ for OMNIA Partners _on this date 8/16 /2024 .
Contract Title
Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials
next to each item to confirm that documents are indeed included. Request received without supporting documentation
will be returned. Be sure to sign prior to submitting your update for approval. This form is not intended for use if
there is a material change in operations, which may adversely affect members, i.e. assignment, bankruptcy, change
of ownership, merger, etc. Please contact a member of the OMNIA Partners Contracting Team to request a “Notice
of Material Change to Vendor Contract” form.
X Authorized Distributors/Dealers Price Update
X Addition (GRC) Supporting Documentation
Deletion
Supporting Documentation
Products/Services Discontinued Products/Services
Supporting Documentation
New Addition
Update Only
Supporting Documentation
States/Territories
Other
Supporting Documentation
Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary).
Daikin Applied is requesting to add Commercial Filter Sales, 2715 6th Ave South, Seattle, WA 98134. Alameda County, CA
has requested them to be named specifically on our R200401 Region 4 OMNIA cooperative contract to proceed with a purchase
for HVAC filters. CFS is an approved Daikin contractor/supplier. Jesse Sheppard is GM at CFS, jesse@commercialfiltersales.com.
Initial PO is for $26k with potential of $500k annually. W9 attached.
9/18/2024 | 6:00 PM CDT
Submitted By: Greg Coffman Approved Date
Title: National Cooperative Sales Manager Denied Date
Contact Number: R200401 Region 4 ESC 1st Review: ______
Initials
Email Address: greg.coffman@daikinapplied.com Region 4 ESC:
Signature
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