Agenda Item
vi. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # #200401 ~ HVAC Equipment, Installation, and Services ~ Daikin Applied (Not to exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the use of the Cooperative Agreement with Daikin Applied through Region 4 ESC (Education Service Center) and Omnia Partners Contract number R200401, for an amount not to exceed $1,500,000 through September 30, 2025.
Why: Approval of the use of the Cooperative Agreement with Daikin Applied through the Region 4 ESC/ Omnia Partners Cooperative will provide HVAC Equipment, Installation, Service and Related Products to repair, replace, HVAC equipment in accordance with Omnia Partners in support of DCSD’s HVAC needs. By utilizing this agreement, DeKalb County School District (“DCSD”) will have access to the fixed pricing that has been competitively solicited and awarded.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The use of this contract will provide HVAC services and related equipment districtwide on an as-needed basis. It is the intent of DCSD over the course of this contract to use Daikin for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.
This contract will not be used for public works construction projects as defined by OCGA s 36-91-2(12) that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed the $100,000 threshold.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
HVAC EQUIPMENT, INSTALLATION, SERVICE & RELATED PRODUCTS
Executive Summary
Lead Agency: Region 4 ESC Solicitation: 20-04
RFP Issued: February 13, 2020 Pre-Proposal Date: March 3, 2020
Response Due Date: July 14, 2020 Proposals Received: #8
Awarded to: Daikin Applied – R200401
The Board of Directors of Region 4 Education Service Center (ESC) issued RFP 20-04 on February 13, 2020, to
establish a national cooperative contract for HVAC Equipment, Installation, Service & Related Products.
The solicitation included cooperative purchasing language in Sections I. Scope of Work:
NATIONAL CONTRACT
Region 4 ESC, as the Principal Procurement Agency, defined in Appendix D, has partnered with OMNIA Partners
to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA
Partners) from this solicitation available to other public agencies nationally, including state and local
governmental entities, public and private primary, secondary and higher education entities, non-profit entities,
and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing
program. The Region 4 is acting as the contracting agency for any other Public Agency that elects to utilize the
resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their
registration with OMNIA Partners (a “Participating Public Agency”). Appendix D contains additional information
about OMNIA Partners and the cooperative purchasing agreement.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• Region 4 ESC website • The State, SC
• OMNIA Partners, Public Sector website • Houston Community Newspapers, Cy Creek
• USA Today, nationwide Mirror, TX
• Arizona Business Gazette, AZ • Deseret News, UT
• San Bernardino Sun, CA • Richmond Times, VA
• Honolulu Star-Advertiser, HI • Seattle Daily Journal of Commerce, WA
• The Advocate – New Orleans, LA • Helena Independent Record, MT
• New Jersey Herald, NJ • The Herald-News, IL
• Times Union, NY • Las Vegas Review-Journal, NV
• Daily Journal of Commerce, OR
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On July 14, 2020 proposals were received from the following offerors:
• Johnson Controls, Inc.
• Sun Mechanical Contracting, Inc.
• BLUE BOX AIR, LLC
• Daikin Applied Americas, Inc.
• SVL, Inc.
• HACI Service LLC
• TDIndustries, Inc.
• APS Building Services, Inc.
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee determined that three (3) companies (Johnson Controls, Inc., Daikin Applied Americas, Inc., and
TDIndustries, Inc.) all demonstrating the ability to provide the services outlined in the solicitation while offering
competitive pricing to members.
Region 4 ESC executed agreements with a contract effective date of October 1, 2020.
Contract includes:
• HVAC Equipment and Parts • HVAC Rentals
• HVAC Installation • Advanced Controls Systems
• HVAC Maintenance and Repair Services • LED Lighting Solutions
• HVAC Retrofits and Replacement Services
Term:
Initial three-year agreement from October 1, 2020 through September 30, 2023 with the option to
renew for two (2) additional one-year periods through September 30, 2025.
Pricing/Discount: Discount on equipment, competitive labor rates by regional area.
OMNIA Partners, Public Sector Web Landing Pages: https://public.omniapartners.com/suppliers/daikin-
applied/contract-documentation#c35322
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