Agenda Item
viii. Contract Renewal ~ RFP 24-564 HVAC Repair and Installation Services ~ 5 Seasons Mechanical, ARS Mechanical LLC, HVAC Allies LLC, Mann Mechanical Company, Inc., MAXAIR Mechanical, Mechanical Services, Inc., Smith Mechanical Heating & Air, and Trane U.S. Inc. ~ Contract Renewal ~ # 1 of 4 (Not to exceed $7,000,000 Collectively)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve contract renewal one of four (#1 of 4) for RFP 24-564 HVAC Repair and Installation Services in the amount not to exceed $7,000,000 collectively to:
5 Seasons Mechanical
ARS Mechanical LLC
HVAC Allies LLC
Mann Mechanical Company, Inc.
MAXAIR Mechanical
Mechanical Services, Inc.
Smith Mechanical Heating & Air
Trane U.S. Inc.
Why: This request is for the contract renewal for 5 Seasons Mechanical, ARS Mechanical LLC, HVAC Allies LLC, Mann Mechanical Company, Inc., MAXAIR Mechanical, Mechanical Services, Inc., Smith Mechanical Heating & Air, and Trane U.S. Inc to provide HVAC Repair and Installation Services required throughout Dekalb County School District (“DCSD”) on an as-needed basis. This approval establishes a pool of qualified contractors that will provide HVAC maintenance and repair services for various remodeling, renovations, life safety, and maintenance and repair projects.
This request extends the agreement for the above captioned vendors for an additional year through 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board of Education approved 5 Seasons Mechanical, ARS Mechanical LLC, HVAC Allies LLC, Mann Mechanical Company, Inc., MAXAIR Mechanical, Mechanical Services, Inc., Smith Mechanical Heating & Air, and Trane U.S. Inc as the most responsive and responsible offerors to provide district-wide HVAC Repair and Installation Services.
This request renews the contract for an additional year to the above-captioned vendors from May 24, 2025 -May 23, 2026.
5 Seasons Mechanical LLC is located at 6971 Peachtree Industrial Blvd., Ste A, Peachtree Corners, GA 30092
ARS Mechanical LLC is located at 7195 Turner Hill Road North, Lithonia, GA 30058
HVAC Allies LLC is located at 2479 Yolanda Trail, Ellenwood, GA 30294
Mann Mechanical Company, Inc. is located at 5370 Truman Drive, Ste K, Decatur, GA 30335
MAXAIR Mechanical is located at 814 Livingston Ct., Marietta, GA 30067
Mechanical Services, Inc. is located at 464 Porsche Avenue, Hapeville, GA 30254
Smith Mechanical Heating & Air is located at 27 Little Lake Rd., Phoenix City, AL 36867
Trane U.S. Inc. is located at 4000 Dekalb Technology Parkway, River Ridge, GA 30340
This recommendation is for the first of four (#1 of 4) one- (1) year contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $7,000,000 collectively will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
November 26, 2024
VIA EMAIL
amcstay@mannmechanical.com
kwalker@mannmechanical.com
Mann Mechanical Company, Inc
5370 Truman Drive
Suite K
Decatur, GA 30335
ATTN: Aubrey McStay, Service Manager
Reference: RFP 24-564, HVAC Repair and Installation Services – Renewal Request
Dear Ms. McStay:
The DeKalb County School District (“DCSD”) desires to renew the award of RFP 24-564, HVAC Repair and
Installation Services, for one (1) year on the same terms, conditions, and pricing as set forth in the Agreement
between DCSD and Mann Mechanical Company, Inc. The purpose of this letter is to obtain Mann Mechanical
Company, Inc.’s acceptance of DCSD’s offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
March 27, 2025, through March 26, 2026. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates Mann Mechanical Company, Inc.’s consideration of this offer to renew the award of
RFP 24-564.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Tuesday,
December 03, 2024, to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Mr. Erick Hofstetter
Mr. Bobby Moncrief
Mr. Weyman Christopher
ACKNOWLEDGMENT
Mann Mechanical Company, Inc. accepts DeKalb County School District’s offer to renew the award of RFP 24-564,
HVAC Repair and Installation Services, as set forth in the Agreement until March 26, 2026. Mann Mechanical
Company, Inc. understands that this acceptance is subject to the approval of the DeKalb County Board of
Education.
____________________________________________ 12/03/2024
________________________
Authorized Signatory Date
Kelly Walker
____________________________________________ Service Director
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org