Agenda Item
i. Contract Award ~ ITB 25-549 ~ Automotive and Bus Repair ~ Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South (Not to exceed $1,800,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of ITB 25-549, Automotive and Bus Repair Services Award to Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Inc., Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South in an amount not to exceed $1,800,000.
Why: Approval of contract award for Automotive and Bus Repair Services will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: The approval of this contract will allow the Fleet Services Department to provide repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis.
Services will be provided by the following awardees:
Georgia Truck & Trailer Repair, LLC., is located at P.O. Box 563, Conley, GA 30288
Yancey Brothers is located at 330 Lee Industrial Blvd., Austell, GA 30168
Cummins, Inc. is located at P.O. Box 403896, Atlanta, GA 30384
Associated Fuel is located at 3939 Moreland Ave., Conley, GA 30288
Clark Truck Repair is located at 1685 Marietta Rd. NW, Atlanta, GA 30318-3667
First Services is located at 180 Mendel Drive SW, South Fulton, GA 30336
Stivers Ford South is located at 4355 Jonesboro Rd., Union City, GA 30291
Financial impact: The total budget for these services will be allocated from the General Operations Repair and Maintenance Service fund cost code 100.2700.543000.00011.7190.1320.8013.040.0000 with an amount not to exceed $1,800,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 30, 2024
RE: Sourcing Efforts Letter – ITB 25-549 Automotive and Bus Repairs and Services
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for ITB 25-549 Automotive and Bus Repairs and Services.
The Purchasing Department’s efforts include the
website on September 12, 2024.
1) ITB 25-549 was posted to IonWave on September 12, 2024.
2) ITB 25-549 was advertised in the Champion Newspaper on September 12, 2024, and September
19, 2024.
3) Electronic notification sent to 28 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 232 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 66 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Eight (8) bids were reviewed and seven (7) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\sma
c: Mr. Cedric Burse
Ms. Chardra Carter
Mr. Weyman Christopher
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org