Agenda Item
ii. E-SPLOST VI Project 24736 ~ Murphey Candler Elementary School HVAC Replacement and Renovations Project ~ Balfour Beatty ~ Phase I Guaranteed Maximum Price and Budget Reallocation (Not to exceed $3,377,033) ~ Updated 2.4.2025
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”):
Establish a Phase I Guaranteed Maximum Price (“Phase I -GMP”) of $3,377,033 per the terms set forth in the Construction Manager at Risk (“CMAR”) contract previously awarded to Balfour Beatty via EXHIBIT M - GMP Amendment to Agreement.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP6CIP. 24736.GENCONTR.4052) for Phase I of the SPLOST VI Murphey Candler ES HVAC Replacement and Renovations project in the amount not to exceed $3,377,033.
Why: Approval of the amended agreement with Balfour Beatty establishing the Phase I Guaranteed Maximum Price in the not to exceed amount of $3,377,033, allows for the summer of 2025 work for modular swing space to commence.
The approval of the amended agreement and established Phase I Guaranteed Maximum Price meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CMAR) contract to Balfour Beatty for Pre-Construction Services in the amount of $50,000.00.
Pursuant to that agreement the Design Professional to SSOE│Stevens & Wilkinson (“SSOE”), CMAR (Balfour Beatty), Program Manager (ACERM), and Dekalb County School District (“DCSD”) Operations have collaborated to generate a design, a safe construction phasing plan and a GMP in the best interest of the DeKalb County School District.
This action establishes a Phase I Guaranteed Maximum Price and Contract Time for all work set forth in the attached Murphey Candler Elementary School Exhibit M 12-05-24.
Financial impact: This project will be funded from the SPLOST VI Project 24736 - Murphey Candler Elementary School HVAC Replacement and Renovations Project budget. Subsequently, a budget reallocation of $3,377,033.00 from Program Contingency will be required to the construction cost code (SP6CIP. 24736.GENCONTR.4052).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Director. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
Phase I Guaranteed Maximum Price and Budget Reallocation
Murphey Candler Elementary School HVAC Replacement and
Renovations Project
Scope:
Approval of the establishment of the Phase I Guaranteed Maximum Price (“Phase I -
GMP”) for Murphey Candler Elementary School HVAC Replacement and Renovations
project in the amount of $3,377,033.00 to be funded by Budget Reallocation from
Program Contingency to the General Contractor Construction Cost Code.
Specific Details regarding the established Phase I GMP and Scope of Work can be
found in the EXHIBIT M – GMP Amendment to Agreement Between Owner
and Construction Contractor
Background
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Board approved an initial E-SPLOST VI list of projects on
February 1, 2023, that included HVAC Systems Replacement and Renovations at
Idlewood Elementary School and Murphey Candler Elementary School.
A formal Request for Qualifications was issued on October 5, 2023, for the HVAC
Systems Replacement and Renovations at Idlewood Elementary School and Murphey
Candler Elementary School Project. Qualifications were received from five (5) firms.
All five (5) firms were deemed responsive. This recommendation is based on the
review and evaluation of the responsive submittals.
On February 12, 2024, The Board approved DCSD to contract with Balfour Beatty to
provide CM at Risk services for the Murphey Candler Elementary School HVAC
Replacement and Renovations Project.
Pursuant to that agreement the AE/Design Professional (Cooper Carry), CMAR
(Balfour Beatty), Program Manager (ACERM), and DCSD Operations have
collaborated to generate a design, a safe construction phasing plan and a phase I
GMP in the best interest of the DeKalb County School District.
Approving the Phase I GMP in the amount of $3,377,033 and Budget Reallocation will
allow for work to be conducted Summer 2025 for modular swing space, creating
space for the students and staff to conduct normal activity while supporting the
progress of construction and upgrades at the facility.