Agenda Item
ii. Contract Renewal and Ratification ~ RFP 20-752-029 ~ Cliff’s Fire Extinguisher Co., Inc. ~ Fire Safety Services ~ Renewal #4 of 4 (Not to exceed $375,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the ratification and contract renewal for RFP 20-752-029 for Fire Safety Services to Cliff’s Fire Extinguisher Co., Inc., for an additional year in an amount not to exceed $375,000. This is the fourth of four (#4 of 4) contract renewals. Ratification is required from November 2024.
Why: This request is a ratification and final contract renewal option (#4 of 4) for Cliff’s Fire Extinguisher Co., Inc., to perform testing, inspections and repairs to the fire alarm, sprinkler and fire suppression systems for all schools and centers district wide.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On September 14, 2020, the Board approved Cliff’s Fire Extinguisher Co., Inc., as the most responsive and responsible Offeror to provide fire safety services district-wide. This recommendation is for the ratification and renewal of the fourth of four (#4 of 4) one-year (1-year) contract renewal options.
Cliff’s Fire Extinguisher Company, Inc. is located at 311 Bell Park Drive, Woodstock, GA 30013.
Financial impact: The total budget for fire safety services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not-to-exceed $375,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by Legal
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _1/21/2025_________ Due Date: __1/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail Contract Renewal and Ratification -RFP 20-752-
029 – Cliff’s Fire Extinguisher Co., Inc. - Fire Safety Services – Renewal #4
of 4 – Not -to- Exceed $375,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________