Agenda Item
ii. E-SPLOST VI Project 24736 ~ Murphey Candler Elementary School HVAC Replacement and Renovations Project ~ Balfour Beatty ~ Phase I Guaranteed Maximum Price and Budget Reallocation (Not to exceed $3,377,033) ~ Updated 2.4.2025
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”):
Establish a Phase I Guaranteed Maximum Price (“Phase I -GMP”) of $3,377,033 per the terms set forth in the Construction Manager at Risk (“CMAR”) contract previously awarded to Balfour Beatty via EXHIBIT M - GMP Amendment to Agreement.
Approve a Budget Reallocation from Program Contingency to the necessary project cost code (SP6CIP. 24736.GENCONTR.4052) for Phase I of the SPLOST VI Murphey Candler ES HVAC Replacement and Renovations project in the amount not to exceed $3,377,033.
Why: Approval of the amended agreement with Balfour Beatty establishing the Phase I Guaranteed Maximum Price in the not to exceed amount of $3,377,033, allows for the summer of 2025 work for modular swing space to commence.
The approval of the amended agreement and established Phase I Guaranteed Maximum Price meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board of Education approved the award of a Construction Management at Risk (CMAR) contract to Balfour Beatty for Pre-Construction Services in the amount of $50,000.00.
Pursuant to that agreement the Design Professional to SSOE│Stevens & Wilkinson (“SSOE”), CMAR (Balfour Beatty), Program Manager (ACERM), and Dekalb County School District (“DCSD”) Operations have collaborated to generate a design, a safe construction phasing plan and a GMP in the best interest of the DeKalb County School District.
This action establishes a Phase I Guaranteed Maximum Price and Contract Time for all work set forth in the attached Murphey Candler Elementary School Exhibit M 12-05-24.
Financial impact: This project will be funded from the SPLOST VI Project 24736 - Murphey Candler Elementary School HVAC Replacement and Renovations Project budget. Subsequently, a budget reallocation of $3,377,033.00 from Program Contingency will be required to the construction cost code (SP6CIP. 24736.GENCONTR.4052).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Director. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _1/21/2025_________ Due Date: __1/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail E-SPLOST VI Project 24736- Murphey Candler
Elementary School HVAC Replacement and Renovations Project –Balfour
Beatty- Phase I Guaranteed Maximum Price and Budget Reallocation - Not-
to-Exceed $3,377,033.00
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________