Agenda Item
i. Contract Award ~ ITB 25-549 ~ Automotive and Bus Repair ~ Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South (Not to exceed $1,800,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of ITB 25-549, Automotive and Bus Repair Services Award to Georgia Truck & Trailer Repair, LLC., Yancey Brothers, Cummins, Inc., Associated Fuel, Clark Truck Repair, First Services and Stivers Ford South in an amount not to exceed $1,800,000.
Why: Approval of contract award for Automotive and Bus Repair Services will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: The approval of this contract will allow the Fleet Services Department to provide repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis.
Services will be provided by the following awardees:
Georgia Truck & Trailer Repair, LLC., is located at P.O. Box 563, Conley, GA 30288
Yancey Brothers is located at 330 Lee Industrial Blvd., Austell, GA 30168
Cummins, Inc. is located at P.O. Box 403896, Atlanta, GA 30384
Associated Fuel is located at 3939 Moreland Ave., Conley, GA 30288
Clark Truck Repair is located at 1685 Marietta Rd. NW, Atlanta, GA 30318-3667
First Services is located at 180 Mendel Drive SW, South Fulton, GA 30336
Stivers Ford South is located at 4355 Jonesboro Rd., Union City, GA 30291
Financial impact: The total budget for these services will be allocated from the General Operations Repair and Maintenance Service fund cost code 100.2700.543000.00011.7190.1320.8013.040.0000 with an amount not to exceed $1,800,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award - ITB 25-549
Automotive and Bus Repair Services
Scope:
Contract Award of ITB 25-549 Automotive and Bus Repair Services to Georgia
Truck & Trailer, LLC, Yancey Brothers, Cummins, Inc., Associated Fuel, Clark
Truck Repair, First Services, and Stivers Ford South to provide repair,
maintenance, and supplemental support to Fleet Services when repairs exceed
staff capabilities or require specialized tools, software, or computer
programming services districtwide on an as-needed basis as specified in the
bid documents and Owner’s Criteria and Narrative Scope of Work.
Contract/Renewal Terms
The contract award is for an initial one (1) year term for a Not to Exceed
amount of $1,800,000, with four (4), one (1) year options to renew subject
to Board approval on an annual basis. The contract will begin upon Dekalb
County Board of Education (“the Board”) approval at the February 10, 2025,
meeting and a subsequent fully executed contract.
Solicitation Process:
ITB 25-549 Automotive and Bus Repair Services was issued on September
12, 2024. The solicitation was advertised in the Champion Newspaper on
September 12, 2024, and September 19, 2024. It was also posted on
DeKalb County School District and IonWave. Electronic notification of the
upcoming bid was sent to 28 vendors from the DCSD Vendor Bid List, 232
vendors through the State of GA Procurement Registry and 66 vendors
through IonWave.
Responses to the solicitation were received on October 10, 2024. Eight (8)
bids were reviewed and seven (7) deemed responsive to the requirements of
the solicitation. Based on the review and evaluation of the bids received
the following contractors were awarded the contract for providing
automotive and bus repair services as outlined in the Invitation to Bid
documents: Georgia Truck & Trailer, LLC, Yancey Brothers, Cummins,
Inc., Associated Fuel, Clark Truck Repair, First Services, and Stivers
Ford South.
Award Process
The Board of Education is requested to approve the contract award of RFP
25-549 for Automotive, Bus Repair, and Services to Georgia Truck &
Trailer Repair, LLC; Yancey Brothers; Cummins; Associated Fuel;
Clark Truck Repair; First Services; and Stivers Ford South not to
exceed $1,800,000.