Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the August 11, 2025 work session and business meeting agenda.

Motion by: _________________
Seconded by: ______________
Vote: _______________________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Ms. Ana Archibald, Senior Consultant, Public Consulting Group

Summary: Presented by: Mr. Tim Suba, Senior Associate, Insight Education Group (InsightED)

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676-1475

Summary: It is requested that the DeKalb County Board of Education adjourn the August 11, 2025 executive session and convene the work session and business meeting.

Motion by: _____________
Seconded by: _______________
Vote: _____________

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the grant of an easement to the Georgia Power Company to upgrade electric distribution facilities at the Sam A. Moss Service Center Site for the electric vehicle charging station.

Details: The purpose of the easement is to allow the Georgia Power Company to enter the easement area, to install and maintain electrical and communication lines, and facilities for existing and future structures. Georgia Power requests permission to construct, repair and maintain all equipment for service to the Sam A. Moss Service Center site.

The property is 1780 Montreal Rd W, Tucker, GA. 30084 - Sam A. Moss Service Center site. The area of the requested easement is defined as any portion of the site located within a) fifteen (15) feet of the centerline of the overhead distribution line (s) as shown in “Exhibit A”, b) within ten (10) feet of the centerline of the underground distribution line and c) within ten (10) feet of each side of any related above ground equipment or facilities.

Financial impact: The financial impact of the easement will be $10.00 paid by Georgia Power Company to the District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Bobby Moncrief, Director of Facilities/Maintenance, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the Independent Contractor Agreements (ICAs) that exceed $50,000 with a total contract value not-to-exceed $299,997.


Hatton Contractor Service, LLC ($99,999)
Fast Signs ($99,999)
Howard Brothers and Hardware ($99,999)

Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.

Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).

Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $299,997.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the use of Sourcewell Contract #012825 for Pest Control Services with Related Products FY2025-2026, in an amount not to exceed $750,000).

Details: The Division of Operations is requesting approval to use the Orkin, LLC Contract #102825 for Pest Control Services with Related Products FY2025-2026.

RFP #012825 for Pest Control Services with Related Products was issued December 10, 2024, by Sourcewell. Orkin, LLC was one of the awardees. The contract between Sourcewell and Orkin is effective 2/28/2025 through March 5, 2029. It is a four (4) year contract with three (3), one (1) year renewal options beyond the original four (4) year term. The total possible length of this contract is seven (7) years from the effective date of 2/28/2025.

Orkin, LLC will provide the equipment, products or services as detailed in RFP #012825 -Section B.1 through B.4 of the solicitation.

Orkin, LLC is located at 2170 Piedmont Rd. NE, Atlanta, GA 30324.

Financial impact: The total budget of $750,000 for District-Wide Pest Control Services will be allocated from cost code 100.2600.541000.00011.7520.9990.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Keith Ball, Executive Director of Facilities & Capital Improvements, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the ratification and contract renewal for ITB 21-752-018 - Roofing Contractor Services, in the amount not to exceed $3,000,000 to Core Roofing Systems, Inc, and Klein Contracting Corporation. *This is the fourth and final (#4 of 4) renewal of this contract.

Ratification of the contract services is required from May 15, 2025, through August 11, 2025.

Details: On April 19, 2021, the Board the contract award of ITB 21-752-018 for Roofing contractors’ services throughout DeKalb County School District (“DCSD”) on an as-needed basis.

Various services include but are not limited to: Emergency leak response, preventive maintenance, minor and major roof repairs, installation of roofing systems (TPO, asphalt, modified bitumen, metal), gutter, downspout, scupper repair, and inspections and warranty compliance services.

Financial impact: The contract renewal for ITB 21-752-018 for Roofing Contractor Services in the not-to-exceed amount of $3,000,000 will be allocated to:
General Fund - Facilities Deferred Maintenance Budget: 100-2600-543013-00011-7520-9990-8013-040-0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the ratification and contract renewal. This is the first of four (#1 of 4) contract renewals for RFP 24-551 Painting Services in the amount not to exceed $2,500,000 to:


A & D Painting, Inc.
Intercontinental Commercial Services, Inc.
Ideas Painting LLC
Brad Construction Company II, LLC

Approval for ratification of the contract services is required from March 25, 2025, through August 11, 2025.

Details: On February 12, 2024, the Board approved the contract award of RFP 24-551 Painting Services to A & D Painting Services, Inc., Intercontinental Commercial Services, Inc., Ideas Painting, LLC, Brad Construction Company II, LLC.

Painting contractors provide interior and exterior painting services including surface preparation, protective coatings, and specialty finishes for remodeling, renovations, life safety upgrades, and maintenance needs. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.

Renewing RFP 24-551 will enhance operational flexibility and responsiveness to painting needs across schools, centers, and administrative buildings. Work will be assigned on an as-needed basis and managed through task orders issued by the Facilities Maintenance Department and E-SPLOST program staff.

Financial impact: The total contract amount for these services in the amount not to exceed $2,500,000 will be allocated from various General Fund and E-SPLOST cost codes.
Per Board Policy DJE approval for any vendor whose combined annual expenditures exceed $100,000 will be presented for Board approval.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Keith Ball, Executive Director of Capital Improvement and Facilities Maintenance, Division of Operations, 678-676-1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve DeKalb County School District utilization of the Georgia Statewide Contract - Indefinite Quantity Construction (EZIQC) Services through October 19, 2025, to provide services for repairs, alterations and minor construction projects district-wide to the following contractors in the not-to exceed amount of $3,000,000:


Bayne Development Group, LLC, (99999-SPD-S20200901-00024)
Brown & Root Industrial Services, LLC, (99999-SPD-S20160216-0002)
Crown Retail Services (99999-SPD-S20200901-0004)
F.H. Paschen, S.N. Nielsen & Associates (99999-SPD-S20200901-0007)
HCR Construction, Inc., (99999-SPD-S20200901-0009)
JOC Construction (99999-SPD-S20200901-00013)
Lichty Commercial Construction, Inc., (99999-SPD-S20200901-00023)
Osprey Management LLC, (99999-SPD-S20200901-00014)
Paryani Construction (99999-SPD-S20200901-00020)
Place Services, Inc., (99999-SPD-S20200901-00016)
Prime Contractors (99999-SPD-S20200901-00015)
Ward Humphrey Incorporated (99999-SPD-S20200901-00027)

Details: The use of this contact will provide access to twelve (12) general contractors to assist the Facilities Department in addressing maintenance and repair issues in various facilities throughout the district. This contract will not be used for construction projects that exceed $100,000. It may be used for non-construction projects that exceed $100,000. Per Board Policy, projects exceeding $100,000 will be presented for Board approval.

Financial impact: The total budget for these services is allocated to the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) and (100.2600.543009.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not-to-exceed $3,000,000.

Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the purchase of nine (9) commercial-grade scissor lifts for a not-to-exceed amount of $137,987.

Details: DeKalb County School District currently operates with an estimated five (5) total lifts to support maintenance activities across 140+ school facilities. This limited availability significantly delays response times for routine and urgent ceiling-level maintenance tasks, including but not limited to light fixture replacement, ceiling tile repairs, air duct cleaning, and high-area inspections.

This purchase proposes assigning three (3) lifts per Zone 3 Area, strategically based at:

Area 7: Lithonia HS, M.L. King Jr. HS, Arabia Mountain HS
Area 8: Towers HS, Columbia HS, Miller Grove HS
Area 9: Cedar Grove HS, McNair HS, Southwest DeKalb HS


Each high school serves as a central hub for its surrounding middle and elementary schools. Stationing one lift at each of these high schools enables the Plant Engineers to support the entire feeder cluster efficiently, dramatically reducing nonproductive time spent waiting for the district's shared lifts and coordination delays involved in district-wide equipment rotation.

The lifts will be standard indoor/outdoor electric scissor lifts with a maximum indoor working height of 19’ feet, equipped with:


Fall protection rails
Non-marking tires
Extension decks
Safety interlocks and emergency lowering systems
On-board diagnostic system with battery charge indicator.

Each lift will be delivered directly to its assigned high school location with appropriate orientation and safety materials provided to Plant Engineers.

Procurement will be through a competitively awarded cooperative purchasing Sourcewell Contract #020923-TER, (TEREX) an approved dealer offering not to exceed pricing compliant the Sourcewell Contract #020923-TER pricing structures. The brand of scissor lifts to be purchased is Genie, a Terex Brand, through local dealer, Yancey Brothers CAT.

Furthermore, attached is a competitive quote for comparable equipment from another vendor (Grainger) to ensure fiscal responsibility. Contract #020923-TER, confirms the selected local dealer/vendor as the most cost-effective and responsive option for this procurement.

Financial impact: The total project amount in a not to exceed amount of $137,987 will be allocated from General Fund Budget - Deferred Maintenance
100.2600.543013.00011.7520.9990.8013.040.0000

Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director, Facilities Management, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions to Education Logistics, Inc. (EDULOG) effective August 30, 2025, through June 30, 2026, not to exceed $852,746.

Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” K-12 Routing and Planning with GPS Integration System as outlined in the proposal documents.

The DeKalb County School District (DCSD) considers the scope of this contract all-inclusive and includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Request for Proposals (RFP) documents.

The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The award of this contract will allow for the continued use of the K-12 Routing and Planning with GPS Integration System.

Financial impact: The K-12 Routing and Planning with GPS Integration System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.

Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395
Mr. Bernando Brown, Director, Transportation, Division of Operations, 678-875-0090

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 1 to F.H. Paschen, S.N. Nielsen & Associates, LLC, for the Chapel Hill Middle School HVAC and Controls Replacement Project in the not to exceed amount of $185,490.

Details: On November 13, 2023, the Board of Education approved a firm fixed-price contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, to perform the design and general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District-requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

Financial impact: The total budget of Change Order No. 1 for the additional scope of work outlined for the Chapel Hill Middle School Roof, HVAC and Controls Replacement project is a not-to-exceed amount of $185,490 allocated to the General Contractor cost code (F300CIP.01030.GENCONTR.0193).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of infrastructure as a service (IaaS) through HPE GreenLake hardware, as well as Managed IT Services for HPE GreenLake infrastructure with Blue Mantis for an amount not to exceed $350,268.

Details: Blue Mantis supports the DeKalb County School District’s core on-site server and storage infrastructure by providing advanced HPE hardware, including high-performance HPE Alletra all-flash storage systems, powerful HPE ProLiant DL360 servers, and high-speed network switches to ensure fast, stable connectivity. This setup is complemented by GreenLake Managed Services, which delivers comprehensive IT service management and operational support. Key services include technical support, incident and problem management, capacity and availability management, and configuration and change management. Blue Mantis also handles event and release management, service request fulfillment, and maintains effective relationship management to ensure clear communication and successful service delivery. Together, these solutions ensure optimal performance, reliability, and scalability for DCSD’s IT environment.

Financial impact: $350,268
General Fund: 100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1200

Effective: August 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of information and network security services and associated infrastructure components from Blue Ally ($534,200 Azure consumption & $148,100 managed services and support) in the amount of $682,300, Cyderes in the amount of $723,960 ($678,960 annual services & $45,000 onboarding services), Dean Dorton in the amount of $250,200, and VivacityTech in the amount of $412,300 for SecureIT for a total cost not to exceed $2,068,760.

Details: SecureIT is guided by the National Institute of Standards and Technology (NIST) Cybersecurity Framework, a widely adopted model used by leading public and private sector organizations. The framework is built around five core functions: Identify, Protect, Detect, Respond, and Recover. These pillars provide a structured approach to assessing risk, securing digital assets, monitoring threats, responding to incidents, and restoring operations. By aligning with this nationally recognized standard, the district ensures that its cybersecurity efforts are both rigorous and scalable.

Key Partners and Services:
Blue Ally


Manages Microsoft Azure & Microsoft 365 environments
Provides identity management, security hardening, breach detection, and 100 hours of on-demand support

Cyderes


24/7 managed security services with real-time threat detection and response
Includes SOC, SOAR automation, threat intelligence, proactive threat hunting, and unlimited investigations

Dean Dorton


Provides vCISO leadership and cybersecurity strategy aligned to the NIST framework
Supports incident response, audits, security awareness, assessments, and attack surface monitoring

VivacityTech


Delivers Google Workspace for Education Plus
Enhances security, reporting, collaboration, and administrative tools for education environments

Financial impact: $2,068,760
General Fund:
Professional Services: 100.2800.530000.00011.7600.9990.0308.070.0000
Computer Software: 100.1000.561200.00011.7600.9990.0308.070.0000
Expendable Equipment: 100.2210.561500.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1200

Effective: August 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the Board of Education approve the continued utilization of Centegix for the 2025-2026 school year to support emergency communication and campus safety initiatives across DeKalb County Schools in an amount not to exceed $1,104,000.

Details: Centegix currently provides the CrisisAlert system, which is actively deployed district-wide across all schools and administrative buildings. The system allows staff to wear discreet panic alert badges that, when activated, instantly notify school leadership and/or law enforcement. It enables real-time location tracking, which significantly reduces emergency response times. Staff throughout the district have already been trained and are comfortable with the system’s use, making it a seamless tool for day-to-day safety and emergency preparedness. Additionally, Centegix offers robust reporting tools that support compliance and help document incidents for safety audits. Over the past school year, the system has performed reliably and has received positive feedback from school-based staff and safety personnel.

Financial impact: Crisis Alert Solutions -138 Learning Sites (Year 3) $993,600

100.2600.530000.40211.7510.9990.8010.010.0000

Onsite Maintenance & Support for 138 Learning Sites (Year 3) $110,400

100.2600.530000.40211.7510.9990.8010.010.0000

Contact: Mr. Tracey Whaley, Chief of Public Safety, Department of Public Safety, Chief of Staff Division, 678-676-2155
Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the DeKalb Board of Education authorize the District to engage Gartner, Inc. utilizing the Georgia statewide contract (#99999-SPD-SPD0000208-0014) for the provision of flat-fee, subscription-based advisory and consulting services to the Office of Internal Audits & Compliance for an amount not to exceed $108,025.

Details: Our critical priority is to modernize and mature DCSD's Internal Audit function to become more forward-looking and best in class.

Financial impact: $108,025 from the FY2026 Internal Audits & Compliance departmental budget (Loc. 7230).

100.2500.530000.00011.7230.9990.8010.010.0000

Contact: Mr. Joel B. Thibodeaux, Executive Director of Internal Audits & Compliance, Chief of Staff Division, 678-676-0740

Effective: September 1, 2025 - New licenses begin.

Status: Currently Under Legal Review

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the Board of Education approve the adoption and distribution of the updated Emergency Response Procedures & Protocols Booklet and the Safe Schools Crosswalk Checklist for the 2025-2026 school year. These resources are intended for district-wide use to support school safety preparedness, emergency response consistency, and compliance with state-mandated safety audits.

Details: The Emergency Response Procedures & Protocols Booklet was developed by the DeKalb County School District’s Department of Public Safety in collaboration with district leadership and emergency management partners. The booklet outlines clear, step-by-step procedures for staff and administrators to follow in the event of:


Lockdowns and intruder situations.
Evacuations and bomb threats.
Medical emergencies (including CPR and AED guidance).
Fire drills and actual fire events.
Severe weather responses (e.g., tornadoes, flooding).
Reunification protocols following an emergency.

Each school will receive printed and digital copies for distribution to all staff. Principals and School Resource Officers (SROs) will also receive hard copies for their administrative and emergency planning teams. Annual training will be provided to ensure procedures are reviewed and practiced.

Safe Schools Crosswalk Checklist
Details:
The Safe Schools Crosswalk Checklist is a standardized school safety audit tool designed to help administrators and school safety staff assess critical areas of campus safety. The checklist includes sections on:


Main entrance and access control.
Security camera placement and coverage.
Proper emergency signage and exit markings.
Functional intercoms and lockdown mechanisms.
Staff visibility during arrival/dismissal.
Presence of emergency kits and supplies.
Building perimeter security.
The checklist is designed to be completed during school walk-throughs conducted by administrators and SROs. It will be reviewed quarterly and shared with the Department of Public Safety to monitor school compliance and address vulnerabilities in real-time.

Financial impact: The implementation of the Emergency Response Procedures & Protocols Booklet and the Safe Schools Crosswalk Checklist will incur no additional fiscal costs, as both items are developed utilizing existing resources and will be integrated within the current operational framework.

Contact: Mr. Tracy Whaley, Chief of Public Safety, Chief of Staff Division, 678-676-2148
Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division, 678-676-0791

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education (“the Board”) ratify and approve the agreement between the DeKalb County School District (“DCSD”) and DeKalb County Government to serve as the vendor for SY25-26 After School Snack Program.

Details: During SY25-26, School Nutrition Services will provide snacks from eight (8) schools to the designated nine (9) centers. Snacks served must meet federal meal pattern requirements. Afterschool snacks must contain at least two different components of the following four: a serving of fluid milk; a serving of meat or meat alternate; a serving of vegetables or fruits or full-strength vegetable or fruit juice; a serving of whole grain or enriched bread or cereal.

Snacks are picked up from each school by the Parks and Recreation Supervisor and delivered to each center.

Financial impact: There is no impact to the DeKalb County School District general budget. School Nutrition Services will gain the anticipated revenue of $44,550 minus expenditures of $37,125 (food, labor and supplies).

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0133
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve ratification and renewal of the following:

Renewal of RFP 21-524R by Cintas Corporation, not to exceed $258,940 for SY 25-26.


This request renews the agreement with Cintas Corporation for the purchase of uniforms for School Nutrition Services staff for an additional one (1) year term effective August 11, 2025, through June 30, 2026.
This is the third of three (#3 of 3) contract renewals for RFP 21-524R.



Ratification is required for this contract from July 1, 2025, through August 11, 2025.

Details: The renewal of RFP 21-524R to Cintas Corporation will provide DeKalb County School Nutrition employee uniforms. Customer requirements will include an inventory control system, cleaning quality, a one-week uniform turnaround schedule, stable invoicing, and a customer representative assigned to School Nutrition.

School Nutrition Services (SNS) requests to renew RFP 21-524R for an additional year with the same terms and conditions as the original term contract. This renewal is effective from July 1, 2025, through June 30, 2026.

RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. The contract is an initial one (1) year contract with three (3), one (1) year renewal options. This is the third of three (#3 of 3) renewals allowed.

Note: While a fully signed version of the agreement has not been located, this is the third (3rd) and final renewal.

Cintas Corporation is located at
5180 Panola Industrial Boulevard, Decatur, GA 30035

Financial impact: Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000 in the amount not to exceed $258,940 for SY 25-26.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0133
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the June 2025 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the non-resident student annual tuition fee of $7,122.53 for the 2025-2026 school year, as calculated using the State-provided formula in the attached spreadsheet.

Financial impact: Non-resident tuition is revenue for the general fund.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0289

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the ratification and renewal of the agreement with Loomis Armored US, LLC for an amount not to exceed $550,000 to continue to provide armored car services for the period of one year. This is the second of four one-year renewal periods.

Details: Loomis operates the largest cash distribution network in the U.S., with nearly 200 locations, a fleet of more than 4,000 vehicles, and a dedicated employee base of over 10,000 professionals. The SafePoint Titan smart safe (trademarked) installed at each school has improved operational efficiency and increase security. The SafePoint Titan smart safe system by Loomis is proprietary technology centered around an ATM-like deposit box and the industry’s premier cash management solution. It allows individual schools to make deposits on site as often as is necessary into a secure location, tracks those deposits, and automatically calls for pick-up as is necessary. Loomis works with its banking partners to acknowledge each deposit into the smart safes to effectively “advance” that deposit to DCSD regardless of when the cash is physically collected by Loomis. This cash management ecosystem, is designed to streamline cash-handling processes, increasing efficiency, and improve cash flow with guaranteed daily deposits in DCSD bank accounts based on the individual school deposits.

Board Policy DJE provides guidance for purchases that are exceptions to competitive selection. Loomis is a sole source provider. According to DJE-Sole Source, the required goods or services can only be obtained from one source in the marketplace. Such goods or services will usually be of a unique nature and have performance characteristics that can only be obtained from that source.

Financial impact: Expenditures will be made using the following accounts:

School Nutrition Program - ($55,000) There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.

School District Finance System - ($495,000) This will be paid from the General Fund GL code: 100.2500.530000.7200.9990.8010.00.0000

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the August Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney Approval is Not Required

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract with Kelly Education Services to provide substitute teacher hiring and placement services for the DeKalb County School District.

Details: DeKalb County School District is transitioning substitute teacher hiring and placement to Kelly Education Services to improve efficiency, increase fill rates, and enhance recruitment efforts. This partnership will streamline operations, reduce administrative burdens, and provide better support for substitutes. Our goal is to ensure schools have reliable, high-quality substitute coverage.

DeKalb County School District currently has an existing agreement with Kelly Services through TIPS (The Interlocal Purchasing System), a nationally recognized purchasing cooperative. As a result, this contract did not require a separate competitive Request for Proposal (RFP) process.

Financial impact: Budgeted expenses to be used from substitute funds. See exhibet A

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources 678-676-0005

Effective: Upon board approval.

Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from Capstone, Cengage, Clairmont Press, eDynamic, Follett, Gallopade, Gibbs Smith Education, Hello World, Houghton Mifflin Harcourt, Imagine Learning, McGraw Hill, Pasco, Pearson, Savvas, Social Studies School Service, STEMscopes, and Studies Weekly, in an amount not to exceed $10,100,000.

Details: During the 2025-2026 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:




Vendor
Content/
Grade
Year Adopted
Format
*Cost Estimate


Clairmont Press
Social Studies
6-8
2018
Digital
$135,000.00


Gallopade
Social Studies
3-5
2018
Print
$455,617.58


Gibbs Smith Education
Social Studies
8
2018
Digital
$135,920.00


Houghton Mifflin Harcourt
Science
K-4 & 6-7
2018
Print & Digital
$3,489,193.67


Houghton Mifflin Harcourt
Science
5 & 8
2018
Print & Digital
$1,184,651.18


McGraw Hill
Science
Anatomy & Physical Science
2018
Digital
$794,201.70


McGraw Hill

Social Studies
9-12
2018
Digital
$887,925.00


Pasco
Science
Physics
2018
Digital
$47,180.00


Pearson
Science
AP Biology
2018
Digital
$20,000.00


Pearson
Science
Forensic
2018
Digital
$200,000.00


Savvas
Science
Biology
2018
Digital
$180,000.00


Social Studies School Service
Social Studies
6-12
2018
Digital
$246,362.22


STEMScopes
Science
K-8
2018
Digital
$587,142.80


Studies Weekly
Social Studies
8
2018
Print
$242,646.77


Total
$8,605,840.92



*Note: The quotes are based on projected enrollment, not actual enrollment.

Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest. These selected resources from the following vendors may exceed $100,000.00 in a singular purchase:




Vendor
Content/
Grade
Format
*Cost Estimate


Capstone
All Areas
K-12
Digital
$161,207.76


Cengage - Gale
All Areas
K-12
Digital
$153,238.88


eDynamic
CTAE
HS
Digital
$210,000.00


Follett
All Areas
K-12
Digital Library Management System
$150,796.32


Hello World
CTAE
HS
Digital
$179,500.00


Imagine Learning
Language, Literacy, and Math/
English Learners and 3-8
Digital
$633,755.00


Total
$1,488,497.96



*Note: The quotes are based on projected enrollment, not actual enrollment.

Financial impact: The total financial impact is in an amount not to exceed $10,100,000.




Charge codes
Cost Estimate


100.1000.564100.00011.7580.9990.8010.035.0000
$698,264.35


100.1000.564000.00011.7580.9990.8010.035.0000
$7,907,576.57


100.1000.553200.00911.7410.1310.8010.035.0000
$598,201.64


100.2220.530000.00911.7410.1310.8010.035.0000
$150,796.32


100.1000.553200.00011.7450.3011.8010.035.0000
$389,500.00


460.1000.553200.07221.7130.1816.6015.094.2025
$350,000.00


Cost Estimate
$10,094,338.88

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Penny Mosley, Assistant Superintendent P-5 Curriculum and Instruction, 678-676-0137,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-8 Curriculum and Instruction, 678-676-0137,
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2423

Effective: August 12, 2025

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the Board of Education approve the renewal of the EveryDay Labs Attendance Intervention platform for an additional year for an amount not to exceed $169,233.

Details: EveryDay Labs was piloted in DCSD during the second semester. Upon completion of professional development for Horizon School staff members, the program launched in March 2024. Everyday Labs monitors attendance and sends out text messages, which they refer to as nudges, to guardians when students are absent. Families have an opportunity to communicate with a bot that addresses the concern and provides resources as needed. Nudges are differentiated based on language, grade level, school and level of absenteeism.

Schools have access to the attendance dashboard via the Everyday Labs platform and can monitor parent contacts and communication. The goal of the program is to reduce chronic absences, support families in developing strong attendance habits, and help families make the connection between attendance and academic success.

Financial impact: The estimated cost of $169,233 per year to renew the platform is based on 15,752 students: Program Management & Design and Analytics Licenses (text nudges & support bot, mail nudges, check-in surveys, EveryDay Pro MTSS Platform).

The purchase amount not to exceed $169,233 will be paid using Title IV funding.

Contact: Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services, 678-676-1811,
Ms. Denise Revels, Director of Wrap Around and Support Services, Division of Wrap Around Services, 678-676-2011,
Ms. Shelly Bishop, Coordinator of Social Work Services, Division of Wrap Around Services, 678-676-2009

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb Board of Education approve the renewal to purchase the Second Step Social Emotional Learning (SEL) Digital Program for the 2025-2026 school year for an amount not to exceed $275,372.

Details: Second Step Elementary Digital (Grades K-5):
· Twenty (20) research-based lessons, taught once per week for 15-25 minutes at each grade level.
· Interactive and engaging content including video, stories, new Brain Builder games, songs and more.
· Divided into four (4) units: Growth Mindset & Goal Setting, Emotion Management, Empathy & Kindness, and Problem-Solving.
· Aligned with Georgia ELL and Social Studies Standards.
· Program training and school-wide implementation support resources are included.

Financial impact: The total not-to-exceed budget of $275,372 for the 1-year K-8 license will be purchased using funds from the Purchased Professional/Technical Services account code: 100.1000.553200.03111.7370.9990.8010.090.0000.

Contact: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1811,
Dr. Shannon Crosslin, Sr. Counseling Coordinator, Student Advancement, Division of Wrap Around Services, 404.808.8942

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb County Board of Education approve the Memorandum of Understanding between College AIM, INC., and the DeKalb County School District (DCSD), one additional year for an amount not to exceed $215,000. The contract renewal is through July 31, 2026, and will be in accordance with the existing fee structure.

Details: College AIM guides and supports high school students to and through college, including technical colleges, two-year colleges and four-year institutions, by (among other things) running workshops to help students explore and connect to post-secondary opportunities, providing individual post-secondary advice, taking students on college visits, counseling students regarding financial, academic and social support services through college graduation, and providing scholarships and access to scholarship opportunities.

Once scheduled with the school administration, counseling departments and other school and district staff, College AIM will provide full school “post-secondary prep” programming at McNair, Stone Mountain, Towers, Cross Keys, and Lithonia. Programming would include post-secondary advice for 12th grade students, continued postgraduate coaching for enrolled students and post-secondary exposure for 9th-11th grade students.

To fulfill these roles, a team of two College AIM staff members will support each partner high school, which includes a Post-secondary Access Coach and a Post-secondary Success Coach.

Financial impact: The cost to renew the College Aim program for a not-to-exceed amount of $215,000 includes the following: $40,000 in funding per school partner, totaling $200,000; school buses for local college exposure programming, with nine trips per school, totaling $15,000.00, which will be funded under Purchased Tech/Prof Services Account Code: 100.2210.530000.00011.7040.9990.8010.090.0000.

Contact: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678-676-1811
Mr. Christopher Key, Executive Director of Student Advancement, Division of Wrap Around Services, 678-485-9544

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb Board of Education approve the contract with South Western Communications, Inc. (SWC) to purchase vape sensors for high schools for an amount not to exceed $1,602,443.27.

Details: The purchase and installation of these discreet ceiling-mounted sensors will be installed in high-risk, private areas like restrooms and locker rooms to continuously monitor air quality for nicotine and THC aerosols. Once a threshold is reached, sensors will instantly alert designated staff, facilitating real-time intervention, preserving instructional time, and safeguarding student health without invasive surveillance. This collaborative, data-driven initiative aligns with Strategic Goal Area 4-Culture and Climate-by proactively creating a safer, more supportive environment while optimizing staff resources and ensuring student privacy.

Financial impact: The purchase and deployment of vape detection devices in high schools for an amount not to exceed $1,602,443.27 would include leveraging the use of JUUL funds under the general budget Charge Code: 582.0000.419950.08121.7200.9990.8010.115.0008.

Contact: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1811,
Dr. Shannon Crosslin, Senior Counseling Coordinator, Student Advancement Department, Division of Wrap Around Services, 404.808.8942

Effective: Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Dr. Norman, C. Sauce, Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve the Memorandum of Agreement between the Georgia Department of Education and the DeKalb County School District on behalf of the Georgia Learning Resources System for an amount not to exceed $564,000. There is no financial impact to the District.

Details: The Metro GLRS program is funded by the Georgia Department of Education, Division for Special Education Services and Supports and is operated in collaboration with Regional Educational Services Agencies (RESA's) or a local school district that serves as a fiscal agent. MEGLRS is funded entirely with federal discretionary funds made available by the Georgia Department of Education through the Individuals with Disabilities Education Improvement Act (IDEA).

Under this Agreement, GLRS will provide consistent, regional and state-wide opportunities for professional learning that include “train-the-trainer” sessions to support equitable opportunities in each Area. The GaDOE will inform the scope of work of GLRS based on the priorities for state-wide and region-level needs for professional development. Funding must be used solely for activities and deliverables that directly support the accomplishment of the organizations purposes, priorities, and expected outcomes during the contractual period.

Metro East GLRS is self-supporting, yet the benefits of proximity for DCSD are numerous. Metro East GLRS maintains, operates and funds The Materials Production Center (MPC), located within DeKalb County. The MPC houses all equipment and machinery necessary for teachers to prepare instructional materials for the classroom. Metro East GLRS also provides, at cost, any supplies required to produce instructional materials on site. In addition, this places the GLRS Resource Library within the District. This Resource Library contains not only books and materials but adaptive equipment for instructional use by Students with Disabilities (SWD). All material and equipment may be checked out by teachers of the SWD population. Though these facilities are open to all school districts served by the Metro East GLRS, the facility’s proximity to DeKalb County schools is advantageous. During the FY25 school year, 81% of the 2,800 patrons visiting the center were DeKalb County teachers, administrators and parents. During the FY25 school year, the staff of Metro East GLRS has conducted 214 professional learning and technical assistance activities engaging 4,300 individuals from six metro districts. Thirty-five percent (35%) of those participants were DCSD teachers, coaches, and administrators. In addition, MEGLRS has successfully implemented the Georgia New Teacher Provider Retention Program retaining 100% of the DeKalb County Completers.

The programs are funded by the Georgia Department of Education, Divisions for Special Education Services and Supports, and are operated in collaboration with Regional Educational Service Agencies (RESA’s) or a local school district that serves as a fiscal agent. MEGLRS is funded entirely with federal discretionary funds made available by the state through the Individuals with Disabilities Education Improvement Act (IDEA). There is an existing Memorandum of Agreement (MOA) between the Georgia Department of Education and DeKalb County School District (DCSD) in which DCSD serves as the fiscal agent for MEGLRS.

During the 2024-2025 school year, the following topics were addressed by the existing MEGLRS New Teacher Induction Specialists and the Project Facilitators

New Teacher Induction - New Teacher Coaching Support
Social Emotional High Leverage Practices - Train the Trainer model
Check and Connect
Mindset
Behavior Support
Understanding the Autistic Child
De-escalation Strategies
Structured Literacy



Specially Designed Instruction
Understanding the Psychological Evaluation
Classroom Management
Restorative Practices
Artificial Intelligence
TextHelp
Instructional Coaching Institutes

Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $564,000 to be paid to DCSD in accordance with the budget. Payment is rendered upon submission of documented allowable disbursements and documentation of completion of specific performance objectives.
There is no financial impact to DeKalb County Schools.

Contact: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Effective: August 15, 2025 - Jun 30, 2026

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve the purchase of the Waterford Platform - Instructional Supplemental Resource in the amount not to exceed $130,000 from the Bright From the Start Pre-K4 Grant and the Pre-K3 General Operating Budget.

Details: The DeKalb County School District, as a local educational agency (LEA) receiving Bright From the Start - (Pre-K4) grant funds, has an obligation to continue to enhance the instructional offering of our young scholars in the areas of early literacy and early numeracy. Services from the preferred vendor will support explicit instruction being delivered as an added value to our young scholar’s instructional experience within their classroom and home settings.

The DeKalb County School District currently serves over 2800 Pre-K (3&4) students within (25) Pre-K3 classes and (128) Pre-K4 classes. Having access to the Waterford Platform - Instructional Supplemental Resource will be an added value to their instructional experience within the early learning arena.

During the 2024-2025 school year, the Waterford platform was piloted across all our Pre-K3 expansion sites and Pre-K4 classes that are designated at the same schools. There was a total of 550 students utilizing the platform within the various Pre-K (3&4) expansion and piloted classrooms. Effective communication with our families is essential with ensuring that the Waterford platform is accessible and utilized at home during the school year to support our students’ instructional journey. The utilization of the platform within their classroom settings is an added value to the instructional offering that they receive form their teachers and paraprofessionals. In accordance with Board Policy DJE, Board approval is being requested for the Waterford - supplemental instructional resource to be deployed across the district within all Pre-K (3&4) classrooms.

Waterford Platform - Pre-K3 Achievement Data
The scores listed below represent the achievement data for the content areas of literacy and numeracy Pre-K3 scholars during the 2024-2025 SY.




Waterford Platform - Pre-K4 Achievement Data
The scores listed below represent the achievement data for the content areas of literacy and numeracy Pre-K4 scholars during the 2024-2025 SY.




According to DJE, Board approval is being requested for the Waterford Platform - Instructional Supplemental Resource and Professional Learning services.

Financial impact: The financial impact to the general funds for Pre-K3 students who will utilize the Waterford platform during the 2025-2025 school year will not exceed the amount of 20,000. The financial impact to the Bright From the Start funds for Pre-K4 students who will utilize the Waterford platform during the 2025-2026 school year will not exceed the amount of $110,000.

Department of Early Learning and Pre-K3 Programs Charge Code:
560.0000.434000.17821.7481.1540.6014.094.2025
Department of Early Learning and Pre-K4 Programs Charge Code:
560.2300.553200.17821.7481.1540.8010.094.2026
560.2210.511600.17821.7640.1540.8010.094.2026

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Dr. Zack Phillips, Executive Director of Early Learning and Pre-K Programs, Division of Student Services, 678-676-2048

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve the Department of Exceptional Education’s Instructional Resources with Frog Street, Goalbook-Enome, and News2You dba Everway. These vendors have been identified to provide supplemental instructional resources for special education teachers and students supported through the Division Student Services, for more than $100,000.00 per vendor but not to exceed a total contracted amount of $­­1,100,000.

Details: Three (3) vendors have been carefully vetted and identified to ensure the selected instructional resources provide equity and access to support the full and rigorous implementation of the DCSD curriculum at all grade levels among the school district’s diverse student population. The three (3) selected vendors are: Frog Street, Goalbook-Enome and News2You (Everway).

Financial impact: The total contract amount will not exceed $1,100,000.
Charge codes:



Exceptional Education


Goalbook-Enome
404.2100.553200.05021.7340.2824.8010.094.2026


News2You-Everway
404.1000.553200.05821.7950.2820.1625.094.2026
Preschool-100.1000.553200.00011.7340.2021.8010.094.0000


Frogstreet
404.1000.561000.05821.7950.2820.1625.094.2026

Contact: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve this board agenda item between the DeKalb County School District (DCSD) and Scholastic Testing Services, Pearson, and Riverside Insights regarding the educational use of assessment licenses and materials utilized in the district’s gifted identification process in a total amount not to exceed $1,100,000.

Scholastic Testing Services: $345,063.60
Pearson: $158,400
Riverside Insights: $314,688

Details: The DeKalb County School District will purchase assessment licenses and materials to support the academic success of students served through the Division of Student Services in accordance to Board Policy DJE (III.D.3.g).

Financial impact: GL Charge Code - Gifted Supplies- 100.1000.561000.34411.8740.9990.8010.094.0000

Contact: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-0418

Dr. Donyell Atkinson, Senior Coordinator Gifted Department, Division of Student Services, 678-676-0175

Effective: September 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Resources

Request: It is requested that the Board of Education approve the purchase of instructional resources, materials, supplies and equipment from Newsela to assist gifted-identified teachers in supporting students as they further develop critical thinking and analytical skills. The purchase will not exceed $500,000.

Details: The DeKalb County School District will purchase supplemental instructional resources to support the academic success of students served through the Division of Student Services in accordance to Board Policy DJE (III.D.3.g).

Instructional licenses will be provided for all gifted-certified teachers to impact gifted services for all gifted-identified students.

Financial impact: The total financial impact for SY2025-2026 is not to exceed the amount of $500,000.

GL Charge Code - Gifted Supplies- 100.1000.561000.34411.8740.9990.8010.094.0000

Contact: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services
Ms. Kristen Drake, Senior Coordinator, Division of Student Services

Effective: 01/31/26 - 01/30/27

Status: Approved by Office of Legal Affairs

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity,
Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the Board of Education approve the Memorandum of Understanding (MOU) between Big Brothers Big Sisters of Metro Atlanta and DCSD to provide Level Up: In-School Mentoring services to 400 students at Lithonia Middle School during the 2025- 2026 school year in an amount not to exceed $249,995.

Details: The Level Up program utilizes 9 paid staff members, including one mentoring supervisor, and 8 lead mentors, who meet weekly with small groups of five students and host 1:1 sessions with students. They will have the capacity to serve 400 students, including group and individual sessions.

Financial impact: The cost to fund the Level Up Program shall not exceed $249,995, and will be funded utilizing funds from Purchased Professional/Technical Services: 462.1000.530000.03221.7020.1779. 8010.090.0000 under Title IV.

Contact: Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services, (678) 676-0485
Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity, (678) 676-1200
Mrs. Denise Revels, Director, Wrap Around & Support Services, Division of Wrap Around Services, (678) 676-1200

Effective: Upon Board Approval

Status: Approval by the Office of Legal Affairs

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity,
Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the DeKalb Board of Education approve the Memorandum of Understanding (MOU) between Communities in Schools of Atlanta, Inc., and the DeKalb County School District (DCSD) one additional year for an amount not to exceed $325,000.

Details: Communities in Schools (CIS) will work collaboratively with the DCSD to deliver community-based integrated student services through the implementation of the Community in Schools Model that includes Needs Assessment, Planning, Integrated Student Supports, Monitoring/Adjusting, and Evaluation. CIS will also provide case management services for at-risk students.

Financial impact: The total budget of $325,000 for case management services will be allocated utilizing funds from Purchased Professional and Technical Services under Title IV - Account Code: 462.2100.530000.03221.7020.1779.8010.090.2022.

Contact: Kishia Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678.676.1200
Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity, 678-676-1200
Mr. Christopher Key, Executive Director, Student Advancement, Division of Wrap Around Services, 678-676-1200

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research

Summary: Presented by: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Communications & Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Memorandum of Understanding (MOU) between DeKalb County School District and Dunwoody High School Community Association, Inc.

Details: The Memorandum of Understanding covers the stipulations and parameters undertaken by the District and the Dunwoody High School Community Association, Inc. to successfully complete the project as outlined in Exhibit “A”.

Financial impact: Per the agreement, the Dunwoody High School Community Association, Inc. will donate 100% of the costs for the design and construction of the Bleacher Seating System. The district will provide the cost of testing and inspections of the construction phase to ensure standards are met.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475

Effective: Upon Board Approval

Status: Under Review by the Office of Legal Affairs

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the DeKalb Board of Education accept the proposed version of Board Policy GAE: Complaints and Grievances.

Details: Board Policy GAE: Complaints and Grievances was presented to and reviewed by the Board Policy Committee. The Policy Review Committee recommended creation of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the DeKalb Board of Education rescind Policy GAE (2): Complaints and Grievances, Certified Employees.

Details: The recommended rescission of Board Policy GAE (2): Complaints and Grievances, Certified Employees was presented to and reviewed by the Board Policy Committee. The Policy Review Committee recommends the rescission of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the DeKalb Board of Education rescind Board Policy GAE (3): Complaints and Grievances, Non-Certified Employees.

Details: The recommended rescission of Board Policy GAE (3): Complaints and Grievances, Non-Certified Employees was presented to and reviewed by the Board Policy Committee. The Policy Review Committee recommends the recission of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the Board of Education accept the proposed version of Board Policy LE: School-Community Organizations and allow it to lay on the table at the August 11, 2025 board meeting for stakeholder feedback until August 22, 2025 and be considered for adoption at a future board meeting.

Details: Board Policy LE: School-Community Organizations was presented to identify school-community organizations and provide general operation guidelines. Proposed Board Policy LE has been reviewed by the Board Policy Review Committee. The Policy Review Committee recommended the creation of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the Board of Education accept the recommendation to rescind Board Policy LEC: Booster Organizations and allow it to lay on the table at the August 11, 2025, board meeting for stakeholder feedback until August 22, 2025, and be considered for rescission at a future board meeting.

Details: The rescission of Board Policy LEC: Booster Organizations was presented because information related to Booster Clubs is included in the proposed Board Policy LE: School-Community Organizations. The proposed rescission of Board Policy LEC has been reviewed by the Board Policy Committee. The Policy Review Committee recommended the rescission of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director, Division of Legal Services

Request: It is requested that the Board of Education accept the proposed revisions to Board Policy EEE: Wellness Program and allow it to lay on the table at the August 11, 2025, board meeting for stakeholder feedback until August 22, 2025, and be considered for adoption at a future board meeting.

Details: Revisions to Board Policy EEE: Wellness Program are being requested to ensure the policy aligns with federal law and state guidance related to school nutrition programs in schools. The proposed revisions to Board Policy EEE have been reviewed by the Board Policy Review Committee. The Board Policy Review Committee recommended revisions to this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

It is requested that the DeKalb County Board of Education convene the August 11, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Kirk Lunde
2. Dr. Subrena Glenn - declined her request to speak
3. Daniel Sobczak
4. Michael A. Samuels
5. Deborah Jones
6. Michael Neel
7. Candice Roach
8. Jennifer Held
9. Nicole Graham
10. Anna Strano
11. Lynn Marsh
12. Susana Moreira-Giackero
13. Marianne Pettis
14. Adelaide Moore
15. Daniela Hazelwood
16. Cathea Simelton-Treminio
17. Heather Davis
18. Allyson Barganier
19. David Ziskind - Virtual
20. Tyler Gaines - In person
21. Miriam Martin
22. Victoria Nunez - Withdrew Request to Speak
23. Sundra Burdette
24. Dr. Karla Drenner

Summary: It is requested that the DeKalb County Board of Education approve the August 11, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the August 11, 2025, work session and business meeting.

Motion by: ________________________
Seconded by: _____________________
Vote: ______________________________