Agenda Item
vii. Purchasing Cooperative Agreement ~ Sourcewell Contract #020923-TER ~ RFP 020923 -Portable Construction Equipment with Related Accessories and Attachments ~ Purchase of Scissor Lifts (Not to exceed $137, 987)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the purchase of nine (9) commercial-grade scissor lifts for a not-to-exceed amount of $137,987.
Why: Approval of the use of the Cooperative Purchasing agreement will support maintenance operations in Operational Zone 3, with three (3) lifts assigned per area (Areas 7, 8, and 9) and distributed to designated high school sites. Currently DeKalb County School District services 140 schools and district facilities with 5 total lifts. This investment to purchase additional lifts supports DCSD’s focus on preventative maintenance, safety, and timely resolution of high-access issues, while empowering local facility teams to act proactively and independently.
Details: DeKalb County School District currently operates with an estimated five (5) total lifts to support maintenance activities across 140+ school facilities. This limited availability significantly delays response times for routine and urgent ceiling-level maintenance tasks, including but not limited to light fixture replacement, ceiling tile repairs, air duct cleaning, and high-area inspections.
This purchase proposes assigning three (3) lifts per Zone 3 Area, strategically based at:
Area 7: Lithonia HS, M.L. King Jr. HS, Arabia Mountain HS
Area 8: Towers HS, Columbia HS, Miller Grove HS
Area 9: Cedar Grove HS, McNair HS, Southwest DeKalb HS
Each high school serves as a central hub for its surrounding middle and elementary schools. Stationing one lift at each of these high schools enables the Plant Engineers to support the entire feeder cluster efficiently, dramatically reducing nonproductive time spent waiting for the district's shared lifts and coordination delays involved in district-wide equipment rotation.
The lifts will be standard indoor/outdoor electric scissor lifts with a maximum indoor working height of 19’ feet, equipped with:
Fall protection rails
Non-marking tires
Extension decks
Safety interlocks and emergency lowering systems
On-board diagnostic system with battery charge indicator.
Each lift will be delivered directly to its assigned high school location with appropriate orientation and safety materials provided to Plant Engineers.
Procurement will be through a competitively awarded cooperative purchasing Sourcewell Contract #020923-TER, (TEREX) an approved dealer offering not to exceed pricing compliant the Sourcewell Contract #020923-TER pricing structures. The brand of scissor lifts to be purchased is Genie, a Terex Brand, through local dealer, Yancey Brothers CAT.
Furthermore, attached is a competitive quote for comparable equipment from another vendor (Grainger) to ensure fiscal responsibility. Contract #020923-TER, confirms the selected local dealer/vendor as the most cost-effective and responsive option for this procurement.
Financial impact: The total project amount in a not to exceed amount of $137,987 will be allocated from General Fund Budget - Deferred Maintenance
100.2600.543013.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director, Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Terex/Genie #020923-TER
Pricing for contract #020923-TER offers Sourcewell participating agencies the following discounts:
• Line item description of each model and associated accessories with the Sourcewell member “Not to
Exceed” price associated with the model or accessory.