Agenda Item
ii. Contract ~ Ratification and Renewal ~ RFP 21-524R ~ School Nutrition Uniform Services ~ Uniform Purchase ~ Cintas Corporation ~ Renewal #3 of 3 (Not to exceed $258,940 for SY 25-26)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve ratification and renewal of the following:
Renewal of RFP 21-524R by Cintas Corporation, not to exceed $258,940 for SY 25-26.
This request renews the agreement with Cintas Corporation for the purchase of uniforms for School Nutrition Services staff for an additional one (1) year term effective August 11, 2025, through June 30, 2026.
This is the third of three (#3 of 3) contract renewals for RFP 21-524R.
Ratification is required for this contract from July 1, 2025, through August 11, 2025.
Why: This request for contract renewal to Cintas Corporation for the purchase of uniforms for School Nutrition Services staff, supports the goal of professionalism in appearance and aims to promote a positive image of school nutrition personnel. There are currently 41 Central Office employees and 720 school-level employees.
Details: The renewal of RFP 21-524R to Cintas Corporation will provide DeKalb County School Nutrition employee uniforms. Customer requirements will include an inventory control system, cleaning quality, a one-week uniform turnaround schedule, stable invoicing, and a customer representative assigned to School Nutrition.
School Nutrition Services (SNS) requests to renew RFP 21-524R for an additional year with the same terms and conditions as the original term contract. This renewal is effective from July 1, 2025, through June 30, 2026.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. The contract is an initial one (1) year contract with three (3), one (1) year renewal options. This is the third of three (#3 of 3) renewals allowed.
Note: While a fully signed version of the agreement has not been located, this is the third (3rd) and final renewal.
Cintas Corporation is located at
5180 Panola Industrial Boulevard, Decatur, GA 30035
Financial impact: Funds will be paid from GL account 622.3100.559500.00062.8200.9990.8015.040.0000 in the amount not to exceed $258,940 for SY 25-26.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance (678) 676-0133
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 07/09/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
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BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
Holder Identifier : 201
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Aon Risk Services Northeast, Inc. PHONE FAX
(A/C. No. Ext): (866) 283-7122 (A/C. No.): (800) 363-0105
c/o Aon Client Services
4 Overlook Point E-MAIL
ADDRESS:
Lincolnshire IL 60069 USA
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: Liberty Insurance Corporation 42404
Cintas Corporation and its Subsidiaries INSURER B: Liberty Mutual Fire Ins Co 23035
6800 Cintas Blvd
PO Box 625737 INSURER C: LM Insurance Corporation 33600
Cincinnati OH 45262 USA INSURER D: Westchester Fire Insurance Company 10030
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 570114361490 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY
HAVE BEEN REDUCED BY PAID CLAIMS.
Limits shown are as requested
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
B X COMMERCIAL GENERAL LIABILITY TB2651004227095 07/01/2025 07/01/2026 EACH OCCURRENCE $2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $1,000,000
X Contractual Liability MED EXP (Any one person) $5,000
PERSONAL & ADV INJURY $2,000,000
570114361490
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
PRO-
POLICY JECT X LOC PRODUCTS - COMP/OP AGG $2,000,000
OTHER:
A AUTOMOBILE LIABILITY AS7-651-004227-075 07/01/2025 07/01/2026 COMBINED SINGLE LIMIT
$5,000,000
(Ea accident)
AOS
BODILY INJURY ( Per person)
Certificate No :
X ANY AUTO
SCHEDULED BODILY INJURY (Per accident)
OWNED AUTOS
AUTOS ONLY
PROPERTY DAMAGE
HIRED AUTOS NON-OWNED (Per accident)
ONLY AUTOS ONLY
X Comp/Coll Ded $0
D X UMBRELLA LIAB X OCCUR G22035277020 07/01/2025 07/01/2026 EACH OCCURRENCE $5,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000
DED X RETENTION $10,000
C WORKERS COMPENSATION AND WA565D004227105 07/01/2025 07/01/2026 X PER STATUTE OTH-
EMPLOYERS' LIABILITY ER
C Y/N WC5651004227125 07/01/2025 07/01/2026
ANY PROPRIETOR / PARTNER / EXECUTIVE
N
E.L. EACH ACCIDENT $2,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE-EA EMPLOYEE $2,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $2,000,000
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7777777707070700073525677115456000727511442123402007220401131272432075726733530234510713236271313701107132336342173110070223373420721000713232625217311107023326243163111077756163351765540777777707000707007
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: Project Description: Dekalb county School District Renewal, Project / Contract #: DCSD. Dekalb County School District is
included as Additional Insured on the General Liability, Automobile Liability and Umbrella Liability policies, but only with
respect to work performed under contract between the Certificate Holder and the Insured. On the General Liability, Automobile
Liability, Umbrella Liability and Workers' Compensation policies, a Waiver of Subrogation exists in favor of the Certificate
Holder, only to the extent required by written contract and that negligent acts of the Additional Insured are excluded.
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County School District AUTHORIZED REPRESENTATIVE
1701 Mountain Industrial Boulevard
Stone Mountain GA 30083 USA
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