Agenda Item
a. Purchase of Instructional Materials and Resources (Not to exceed $10,100,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from Capstone, Cengage, Clairmont Press, eDynamic, Follett, Gallopade, Gibbs Smith Education, Hello World, Houghton Mifflin Harcourt, Imagine Learning, McGraw Hill, Pasco, Pearson, Savvas, Social Studies School Service, STEMscopes, and Studies Weekly, in an amount not to exceed $10,100,000.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. It is necessary to purchase previously adopted textbooks, supplemental resources, textbook management systems, and instructional resources needed to replenish inventory or accommodate growth.
Details: During the 2025-2026 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:
Vendor
Content/
Grade
Year Adopted
Format
*Cost Estimate
Clairmont Press
Social Studies
6-8
2018
Digital
$135,000.00
Gallopade
Social Studies
3-5
2018
Print
$455,617.58
Gibbs Smith Education
Social Studies
8
2018
Digital
$135,920.00
Houghton Mifflin Harcourt
Science
K-4 & 6-7
2018
Print & Digital
$3,489,193.67
Houghton Mifflin Harcourt
Science
5 & 8
2018
Print & Digital
$1,184,651.18
McGraw Hill
Science
Anatomy & Physical Science
2018
Digital
$794,201.70
McGraw Hill
Social Studies
9-12
2018
Digital
$887,925.00
Pasco
Science
Physics
2018
Digital
$47,180.00
Pearson
Science
AP Biology
2018
Digital
$20,000.00
Pearson
Science
Forensic
2018
Digital
$200,000.00
Savvas
Science
Biology
2018
Digital
$180,000.00
Social Studies School Service
Social Studies
6-12
2018
Digital
$246,362.22
STEMScopes
Science
K-8
2018
Digital
$587,142.80
Studies Weekly
Social Studies
8
2018
Print
$242,646.77
Total
$8,605,840.92
*Note: The quotes are based on projected enrollment, not actual enrollment.
Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest. These selected resources from the following vendors may exceed $100,000.00 in a singular purchase:
Vendor
Content/
Grade
Format
*Cost Estimate
Capstone
All Areas
K-12
Digital
$161,207.76
Cengage - Gale
All Areas
K-12
Digital
$153,238.88
eDynamic
CTAE
HS
Digital
$210,000.00
Follett
All Areas
K-12
Digital Library Management System
$150,796.32
Hello World
CTAE
HS
Digital
$179,500.00
Imagine Learning
Language, Literacy, and Math/
English Learners and 3-8
Digital
$633,755.00
Total
$1,488,497.96
*Note: The quotes are based on projected enrollment, not actual enrollment.
Financial impact: The total financial impact is in an amount not to exceed $10,100,000.
Charge codes
Cost Estimate
100.1000.564100.00011.7580.9990.8010.035.0000
$698,264.35
100.1000.564000.00011.7580.9990.8010.035.0000
$7,907,576.57
100.1000.553200.00911.7410.1310.8010.035.0000
$598,201.64
100.2220.530000.00911.7410.1310.8010.035.0000
$150,796.32
100.1000.553200.00011.7450.3011.8010.035.0000
$389,500.00
460.1000.553200.07221.7130.1816.6015.094.2025
$350,000.00
Cost Estimate
$10,094,338.88
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Penny Mosley, Assistant Superintendent P-5 Curriculum and Instruction, 678-676-0137,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-8 Curriculum and Instruction, 678-676-0137,
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2423
Effective: August 12, 2025
Status: Pending Approval by the Office of Legal Affairs
Proposal For: GSE Sales Representative: Digital Account Manager and Point of Contact:
Lummie Baker Jeff Whorley TBD
Director 801-927-2172 TBD
Lummie_Baker@dekalbschoolsga.org jeff.whorley@gibbs-smith.com Digital Subscription Information:
Dekalb County Schools https://gibbssmitheducation.com Student License Count: 8000
1701 Mountain Industrial Boulevard Teaching License Count: 120
Stone Mountain, GA 30083 Purchase Information Subscription Length (years): 1
678.676.1200 Deal Record ID (internal use) 19883138823 Number of Schools: 19
https://www.dekalbschoolsga.org/ Quote #: 88525828 Notes:
Quote Expiration: 8/31/2025 Account Configuration:
Implementation: 8/31/2025 Class School District
Purchasing by: 8/1/2025 Digital Support Tier:
Essential Comprehensive Premium
The Georgia Journey, 1st Edition - 2018 3/21/2025
**Written to support the 2016 8th-grade Social Studies Georgia Standards of Excellence**
Digital-Only Student/Teaching Subscriptions ISBN Price Number Years Ext Price
Student Licenses 978-1-4236-4287-9-S# $16.99 8000 1 $135,920.00
Digital Teaching License (Bundled Free at 25:1 Ratio) 978-1-4236-4287-9-T5 $149.99 120 1 FREE
Teaching Material Savings: $17,998.80
Multi-year Discount: $0.00
Savings Subtotal: $17,998.80 Subtotal: $135,920.00
Order Summary: Subtotal: $135,920.00
This quote is for 8000 student licenses and 120 teacher licenses
for one year. Grand Total: $135,920.00
Bundling and Subscription Guidelines:
Price Per Student/Year: $16.99
Our teacher support uses a 25:1 ratio. We include one
complementary Digital Teaching License with the purchase of 25 Savings:
student textbooks or 25 Digital Student Licenses. Digital Teaching Materials: $17,998.80
Total Savings Applied: $17,998.80
If a student subscription is purchased, the length of the teaching
license/s must match that of the student.
If no student licenses are purchased, teaching licenses are valid
for five years.
Please submit Purchase Order/s and this quote by email, or submit credit card payment by phone
844-479-2665 - Gibbs Smith Education, Dept 433, PO BOX 30015, Salt Lake City, UT 84130
textbooks@gibbs-smith.com — gibbssmitheducation.com