Agenda Item
i. Capital Improvement Project (CIP) ~ Change Order Request ~ F.H. Paschen, S.N. Nielsen & Associates, LLC ~ Chapel Hill Middle School HVAC and Controls Replacement Project ~ Change Order No. 1 ~ Owner Requested Items and Unforeseen Conditions ~ Change Order No. 1 (Not to Exceed $185,490)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 1 to F.H. Paschen, S.N. Nielsen & Associates, LLC, for the Chapel Hill Middle School HVAC and Controls Replacement Project in the not to exceed amount of $185,490.
Why: Approval of the budget reallocation and Change Order No. 1 will provide necessary funds for unforeseen conditions at the existing facility, and Owner (DeKalb County School District- “DCSD”) requested items as outlined in the Change Order No. 1 for Chapel Hill Middle School facility. Approval will support further needed improvements related to safety, security, and health. The additional scope of work was recommended by the project’s design and construction professionals and/or requested by DCSD Operations to fulfill program-wide.
Details: On November 13, 2023, the Board of Education approved a firm fixed-price contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, to perform the design and general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for the Owner - DeKalb County School District-requested items.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
Financial impact: The total budget of Change Order No. 1 for the additional scope of work outlined for the Chapel Hill Middle School Roof, HVAC and Controls Replacement project is a not-to-exceed amount of $185,490 allocated to the General Contractor cost code (F300CIP.01030.GENCONTR.0193).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _7/17/2025_________ Due Date: __7/24/2025_______ (Allow 3 to 5 business
days)
Background information/Detail E-SPLOST ~Change Order Request~ E-SPLOST V ~ F.H.
Paschen, S.N. Nielsen & Associates, LLC ~ Chapel Hill Middle School HVAC and Controls
Replacement Project ~ Change Order No. 1 ~ Owner Requested Items and Unforeseen
Conditions ~ Budget Reallocation and Change Order No. 1– Not to Exceed $185,490.00.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have
been adhered to:_____________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________