Agenda Item
d. Ratification and Renewal of District Wide Armored Car Services and Contract Amendment (Not to exceed $550,000)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the ratification and renewal of the agreement with Loomis Armored US, LLC for an amount not to exceed $550,000 to continue to provide armored car services for the period of one year. This is the second of four one-year renewal periods.
Why: This request to renew the district-wide armored car and ancillary services agreement ensures continued armored car pick-up services. Loomis also provides unique ancillary services in the form of cash deposit boxes which provide an efficient deposit method that no other armored car service can match. This is renewal option three (3) of four (4).
Details: Loomis operates the largest cash distribution network in the U.S., with nearly 200 locations, a fleet of more than 4,000 vehicles, and a dedicated employee base of over 10,000 professionals. The SafePoint Titan smart safe (trademarked) installed at each school has improved operational efficiency and increase security. The SafePoint Titan smart safe system by Loomis is proprietary technology centered around an ATM-like deposit box and the industry’s premier cash management solution. It allows individual schools to make deposits on site as often as is necessary into a secure location, tracks those deposits, and automatically calls for pick-up as is necessary. Loomis works with its banking partners to acknowledge each deposit into the smart safes to effectively “advance” that deposit to DCSD regardless of when the cash is physically collected by Loomis. This cash management ecosystem, is designed to streamline cash-handling processes, increasing efficiency, and improve cash flow with guaranteed daily deposits in DCSD bank accounts based on the individual school deposits.
Board Policy DJE provides guidance for purchases that are exceptions to competitive selection. Loomis is a sole source provider. According to DJE-Sole Source, the required goods or services can only be obtained from one source in the marketplace. Such goods or services will usually be of a unique nature and have performance characteristics that can only be obtained from that source.
Financial impact: Expenditures will be made using the following accounts:
School Nutrition Program - ($55,000) There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.
School District Finance System - ($495,000) This will be paid from the General Fund GL code: 100.2500.530000.7200.9990.8010.00.0000
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Effective: Upon Board Approval
Status: Approved by General Counsel
AMENDMENT
Effective July 1st, 2025, (the “Effective Date”), the parties hereto agree that the following paragraphs shall serve to amend
that certain SafePoint® Agreement, dated July 1st, 2024, by and between LOOMIS ARMORED US, LLC (“LOOMIS”) and
DEKALB COUNTY SCHOOL DISTRICT (“CUSTOMER”) (the Agreement”).
1. Defined Terms: Unless otherwise defined herein, all capitalized terms used in this Amendment shall have the
definitions ascribed to them in the Agreement.
2. Schedule for Services The service parameters at the following service locations are hereby amended as follows:
Renewal period for July 1st, 2025 through July 1st, 2026
Loomis Branch Customer Location Service Frequency Unit Type Total Monthly Package Fee* (See below
3880 - ATLANTA, GA,
3881-NORCROSS, GA All Locations Weekly Service Titan C with Storage Vault $322.88
3. Authority: Each party hereby represents and warrants to the other that it has full power to enter into this
Amendment.
All of the terms and conditions of the Agreement shall continue in full force and effect except as modified by the terms of
this Amendment. By executing this Amendment, the parties hereto ratify and confirm the terms of the Agreement, as
modified by the terms of this Amendment. This Amendment may be executed in one or more counterparts, each of which
shall for all purposes be deemed to be an original and all of which shall constitute the same instrument. All references in
the Agreement in and/or to "this Agreement" and words of a like nature shall be deemed to refer to the Agreement, as
amended and supplemented by this Amendment.
CUSTOMER LOOMIS
By By
Printed Name Printed Name ___________________________
Title Title
Date Date
Tel
Revised: 2020 Version 1 CONFIDENTIAL
Loomis P.R. SafePoint Amendment to Modify Service Parameters
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