Agenda Item
i. Contract Award ~ RFP 25-608 ~ K-12 Routing and Planning with GPS Integration System ~ Education Logistics, Inc. (EDULOG) (Not to exceed $852,746)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions to Education Logistics, Inc. (EDULOG) effective August 30, 2025, through June 30, 2026, not to exceed $852,746.
Why: Approval of the contract award to EDULOG will provide K-12 Routing and Planning with GPS Integration System that includes developed software solutions for: Fleet Metric Systems, Routing and Planning, Parent and Student Notification System, Student Ridership (RFID) and Time and Attendance. Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses, improving safety and reducing DeKalb County School District (DCSD) exposure to liability.
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” K-12 Routing and Planning with GPS Integration System as outlined in the proposal documents.
The DeKalb County School District (DCSD) considers the scope of this contract all-inclusive and includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Request for Proposals (RFP) documents.
The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The award of this contract will allow for the continued use of the K-12 Routing and Planning with GPS Integration System.
Financial impact: The K-12 Routing and Planning with GPS Integration System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395
Mr. Bernando Brown, Director, Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _7/18/2025__________ Due Date: __7/25/2025_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Award– RFP #25-608 - Education Logistics, Inc.
(EDULOG) – K-12 Routing, Planning with GPS Integration System - Not to Exceed $852,756.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________