Agenda Item
a. Purchase of Instructional Materials and Resources (Not to exceed $10,100,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from Capstone, Cengage, Clairmont Press, eDynamic, Follett, Gallopade, Gibbs Smith Education, Hello World, Houghton Mifflin Harcourt, Imagine Learning, McGraw Hill, Pasco, Pearson, Savvas, Social Studies School Service, STEMscopes, and Studies Weekly, in an amount not to exceed $10,100,000.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. It is necessary to purchase previously adopted textbooks, supplemental resources, textbook management systems, and instructional resources needed to replenish inventory or accommodate growth.
Details: During the 2025-2026 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:
Vendor
Content/
Grade
Year Adopted
Format
*Cost Estimate
Clairmont Press
Social Studies
6-8
2018
Digital
$135,000.00
Gallopade
Social Studies
3-5
2018
Print
$455,617.58
Gibbs Smith Education
Social Studies
8
2018
Digital
$135,920.00
Houghton Mifflin Harcourt
Science
K-4 & 6-7
2018
Print & Digital
$3,489,193.67
Houghton Mifflin Harcourt
Science
5 & 8
2018
Print & Digital
$1,184,651.18
McGraw Hill
Science
Anatomy & Physical Science
2018
Digital
$794,201.70
McGraw Hill
Social Studies
9-12
2018
Digital
$887,925.00
Pasco
Science
Physics
2018
Digital
$47,180.00
Pearson
Science
AP Biology
2018
Digital
$20,000.00
Pearson
Science
Forensic
2018
Digital
$200,000.00
Savvas
Science
Biology
2018
Digital
$180,000.00
Social Studies School Service
Social Studies
6-12
2018
Digital
$246,362.22
STEMScopes
Science
K-8
2018
Digital
$587,142.80
Studies Weekly
Social Studies
8
2018
Print
$242,646.77
Total
$8,605,840.92
*Note: The quotes are based on projected enrollment, not actual enrollment.
Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest. These selected resources from the following vendors may exceed $100,000.00 in a singular purchase:
Vendor
Content/
Grade
Format
*Cost Estimate
Capstone
All Areas
K-12
Digital
$161,207.76
Cengage - Gale
All Areas
K-12
Digital
$153,238.88
eDynamic
CTAE
HS
Digital
$210,000.00
Follett
All Areas
K-12
Digital Library Management System
$150,796.32
Hello World
CTAE
HS
Digital
$179,500.00
Imagine Learning
Language, Literacy, and Math/
English Learners and 3-8
Digital
$633,755.00
Total
$1,488,497.96
*Note: The quotes are based on projected enrollment, not actual enrollment.
Financial impact: The total financial impact is in an amount not to exceed $10,100,000.
Charge codes
Cost Estimate
100.1000.564100.00011.7580.9990.8010.035.0000
$698,264.35
100.1000.564000.00011.7580.9990.8010.035.0000
$7,907,576.57
100.1000.553200.00911.7410.1310.8010.035.0000
$598,201.64
100.2220.530000.00911.7410.1310.8010.035.0000
$150,796.32
100.1000.553200.00011.7450.3011.8010.035.0000
$389,500.00
460.1000.553200.07221.7130.1816.6015.094.2025
$350,000.00
Cost Estimate
$10,094,338.88
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Penny Mosley, Assistant Superintendent P-5 Curriculum and Instruction, 678-676-0137,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-8 Curriculum and Instruction, 678-676-0137,
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2423
Effective: August 12, 2025
Status: Pending Approval by the Office of Legal Affairs
QUOTE
CENGAGE LEARNING
10650 Toebben Drive
Contact Us Tech Support Find your Rep Independence, Kentucky 41051
United States
If required, please send PO to GaleOrder@Cengage.com
Deliver To Address:
Confidential Price Quote - Gale Branded Quote 1701 MOUNTAIN INDUSTRIAL BLVD
STONE MOUNTAIN, Georgia 30083
00043744
United States
4/7/2025
Pricing on this Proposal Guaranteed:
11/30/2025
Presented To: Prepared By:
Lummie Baker Gale Renewal Team
lummie_baker@dekalbschoolsga.org galerenewalcommunication@cengage.com
6786760785
Deliver To: Invoice To:
DEKALB CO SCHOOL DISTRICT DEKALB COUNTY SCHOOL DISTRICT
Service Start Service End
Product Quantity Subtotal Total Price
Date Date
USD USD
Gale In ContextHigh School 1.00 11/30/2025 11/29/2026
45,581.49 45,581.49
USD USD
Gale In ContextMiddle School 1.00 11/30/2025 11/29/2026
22,790.74 22,790.74
USD USD
Kids InfoBits 1.00 11/30/2025 11/29/2026
28,442.85 28,442.85
TESTING & EDUCATION REFERENCECENTER WITH CAREER USD USD
1.00 11/30/2025 11/29/2026
MODULE 56,423.80 56,423.80
Subtotal USD 153,238.88
Total Price USD 153,238.88
Grand Total USD 153,238.88
Tax and freight charges will be applied to invoice where applicable.
Accept Quote
Order Creation Link https://cengageorg.my.site.com/Service/s/new-gale-order?language=en_US&orderId=00043744
Thank you for your interest in products from Gale, a Cengage Company.
This Quote shall be deemed accepted by Customer upon Cengage receiving (i) any written confirmation indicating acceptance, or (ii) a
Customer Purchase Order. Any terms or conditions contained in any written confirmation or Customer Purchase Order will have no force and
effect and will not amend or modify this Quote. Once confirmed, your invoice will be sent on the start date of your purchase. Notwithstanding
anything in the Terms (defined below),invoices are due and payable within thirty (30) days from your receipt of the applicable invoice. This
Quote shall be governed by the terms and conditions for Gale Products and Services found at https://support.gale.com/terms/ (the "Terms"),
except (i) where Customer has a written sales agreement executed by Cengage for the Offerings referenced herein, in which case such written
sales agreement will govern, or (ii) as otherwise set forth herein. Customer acknowledges that all terms and pricing under this Quote are
confidential in nature and may not be duplicated or disclosed by Customer to any third party without the prior written consent of Cengage
© 2019 Gale, A Cengage Company
TERMS OF USE | PRIVACY
QUOTE
CENGAGE LEARNING
10650 Toebben Drive
Contact Us Tech Support Find your Rep Independence, Kentucky 41051
United States
If required, please send PO to GaleOrder@Cengage.com
Deliver To Address:
Confidential Price Quote - Gale Branded Quote 1701 MOUNTAIN INDUSTRIAL BLVD
STONE MOUNTAIN, Georgia 30083
00043744
United States
4/7/2025
Pricing on this Proposal Guaranteed:
Learning, Inc. 11/30/2025
Customer is not to include additional terms or edit this Quote in any manner. If Customer wishes to negotiate terms, please reach out to Gale
to obtain the proper agreement.
All information embodied in this document is strictly confidential and may not be duplicated or disclosed to third parties outside recipient's
organization without prior written consent of Cengage Learning.
Please fill this out when you take a print of this quote:
If you have questions regarding this quote. Please reach out to your
sales or renewal representative. Check or money order payment (please print and send to
Your sales or renewal representative contact information can be address to the left for mail check)
located at the top of this form.
Pay by credit or debit card prior to invoice.
Mail checks to:
Cengage Learning Inc./Gale
PO BOX 936754 ATLANTA, GA 31193-6754
Wire transfers to:
Wells Fargo Hold to pay by purchase order.
121000248 I have an established account with Cengage Learning
ACCT 4437861156 SWIFT WFBIUS6S Inc./Gale. Please bill me (including postage and handling)
My Gale account number is ________________________
As of 04/01/16, Cengage accepts credit & debit cards for proforma
and point of sale orders only.
To set up ACH or update your existing ACH information for after
invoice payments, email ACH vendor forms to clarky@cengage.com
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© 2019 Gale, A Cengage Company
TERMS OF USE | PRIVACY