Agenda Item
a. Purchase of Instructional Materials and Resources (Not to exceed $10,100,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education approve the purchase of previously adopted textbooks, supplemental resources, textbook management systems, and instructional materials, including print and digital resources, from Capstone, Cengage, Clairmont Press, eDynamic, Follett, Gallopade, Gibbs Smith Education, Hello World, Houghton Mifflin Harcourt, Imagine Learning, McGraw Hill, Pasco, Pearson, Savvas, Social Studies School Service, STEMscopes, and Studies Weekly, in an amount not to exceed $10,100,000.
Why: According to Board Policy IFA-Instructional Media, the District must provide access to instructional resources including, but not limited to, textbooks and supplementary materials. It is necessary to purchase previously adopted textbooks, supplemental resources, textbook management systems, and instructional resources needed to replenish inventory or accommodate growth.
Details: During the 2025-2026 school year, the District may purchase previously adopted instructional resources from the following vendors that may exceed $100,000.00:
Vendor
Content/
Grade
Year Adopted
Format
*Cost Estimate
Clairmont Press
Social Studies
6-8
2018
Digital
$135,000.00
Gallopade
Social Studies
3-5
2018
Print
$455,617.58
Gibbs Smith Education
Social Studies
8
2018
Digital
$135,920.00
Houghton Mifflin Harcourt
Science
K-4 & 6-7
2018
Print & Digital
$3,489,193.67
Houghton Mifflin Harcourt
Science
5 & 8
2018
Print & Digital
$1,184,651.18
McGraw Hill
Science
Anatomy & Physical Science
2018
Digital
$794,201.70
McGraw Hill
Social Studies
9-12
2018
Digital
$887,925.00
Pasco
Science
Physics
2018
Digital
$47,180.00
Pearson
Science
AP Biology
2018
Digital
$20,000.00
Pearson
Science
Forensic
2018
Digital
$200,000.00
Savvas
Science
Biology
2018
Digital
$180,000.00
Social Studies School Service
Social Studies
6-12
2018
Digital
$246,362.22
STEMScopes
Science
K-8
2018
Digital
$587,142.80
Studies Weekly
Social Studies
8
2018
Print
$242,646.77
Total
$8,605,840.92
*Note: The quotes are based on projected enrollment, not actual enrollment.
Pursuant to Board Policy DJE III.D.3.g. 1-2, the textbook management systems and supplemental resources for schools have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgement and in the District’s best interest. These selected resources from the following vendors may exceed $100,000.00 in a singular purchase:
Vendor
Content/
Grade
Format
*Cost Estimate
Capstone
All Areas
K-12
Digital
$161,207.76
Cengage - Gale
All Areas
K-12
Digital
$153,238.88
eDynamic
CTAE
HS
Digital
$210,000.00
Follett
All Areas
K-12
Digital Library Management System
$150,796.32
Hello World
CTAE
HS
Digital
$179,500.00
Imagine Learning
Language, Literacy, and Math/
English Learners and 3-8
Digital
$633,755.00
Total
$1,488,497.96
*Note: The quotes are based on projected enrollment, not actual enrollment.
Financial impact: The total financial impact is in an amount not to exceed $10,100,000.
Charge codes
Cost Estimate
100.1000.564100.00011.7580.9990.8010.035.0000
$698,264.35
100.1000.564000.00011.7580.9990.8010.035.0000
$7,907,576.57
100.1000.553200.00911.7410.1310.8010.035.0000
$598,201.64
100.2220.530000.00911.7410.1310.8010.035.0000
$150,796.32
100.1000.553200.00011.7450.3011.8010.035.0000
$389,500.00
460.1000.553200.07221.7130.1816.6015.094.2025
$350,000.00
Cost Estimate
$10,094,338.88
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731,
Dr. Penny Mosley, Assistant Superintendent P-5 Curriculum and Instruction, 678-676-0137,
Dr. Rose Prejean-Harris, Assistant Superintendent 6-8 Curriculum and Instruction, 678-676-0137,
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum and Instruction, 678-676-2423
Effective: August 12, 2025
Status: Pending Approval by the Office of Legal Affairs
Date of Proposal: 5/13/2025 Proposal Expiration Date: 9/30/2025
Proposal #009332434
Prepared For
DeKalb Co School District
Attention:
Ron Adams
ron_h_adams@dekalbschoolsga.org
For the Purchase of:
HMH Science Georgia Hybrid Print & Digital 1YR
Prepared By
Zackory Kirk
zackory.kirk@hmhco.com
Please submit this proposal with your purchase order.
Purchase orders or duly executed service agreements for Professional Services purchased, must be
submitted at least 30 days before the service event date.
For greater detail, the complete Terms of Purchases may be reviewed here:
http://www.hmhco.com/common/terms-conditions
Send Check Payments to: Attention: Send Orders to:
HMH Education Company Ron Adams orders@hmhco.com
14046 Collection Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
009332434 Sold:0000344616 Ship:0000344616 Page 1 of 6 Please submit this form with your purchase order
Date of Proposal: 5/13/2025 Proposal for Expiration Date: 9/30/2025
DeKalb Co School District
Free
Value of All Materials
ISBN Title Price Quantity Material Quantity
Grade K
……....Student Resource Package
1718082 9781328499004 2019 Georgia Science K-5 Georgia Hybrid Student Resource $24.90 7,200 $179,280.00
Package (Print/1yr Digi tal) Grade K
Package Includes:
Georgia Student Edition Interactive Worktext Grade K
Georgia Online Student Interactive Digital Curriculum 1-Year Grade K
……....Teacher Resource Package
1717578 9781328496997 2019 Georgia Science K-5 Georgia Hybrid Teacher Resource $318.75 405 $129,093.75
Package with 1 Year Dig ital Grade K
Package Includes:
Georgia Teacher Edition Grade K
Georgia Online Teacher Digital Management Center 1-Year Grade K
Georgia Big Book of Science Voabulary Grade K
Georgia Inquiry Flipchart Grade K
Picture Sorting Cards Grade K
……....Total for Student Resource Package $308,373.75
Total for Grade K $308,373.75
Grade 1
……....Student Resource Package
1718113 9781328499011 2019 Georgia Science K-5 Georgia Hybrid Student Resource $22.15 7,100 $157,265.00
Package (Print/1yr Digi tal) Grade 1
Package Includes:
Georgia Student Edition Interactive Worktext Grade 1
Georgia Online Student Interactive Digital Curriculum 1-Year Grade 1
……....Teacher Resource Package
1717579 9781328497000 2019 Georgia Science K-5 Georgia Hybrid Teacher Resource $324.30 405 $131,341.50
Package with 1 Year Dig ital Grade 1
Package Includes:
Georgia Teacher Edition Grade 1
Georgia Online Teacher Digital Management Center 1-Year Grade 1
Georgia Inquiry Flipchart 6-Pack Grade 1
Georgia Assessment Guide Grade 1
……....Total for Student Resource Package $288,606.50
Total for Grade 1 $288,606.50
Send Check Payments to: Attention: Send Orders to:
HMH Education Company Ron Adams orders@hmhco.com
14046 Collection Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
009332434 Sold:0000344616 Ship:0000344616 Page 2 of 6 Please submit this form with your purchase order
Date of Proposal: 5/13/2025 Proposal for Expiration Date: 9/30/2025
DeKalb Co School District
Free
Value of All Materials
ISBN Title Price Quantity Material Quantity
Grade 2
……....Student Resource Package
1718114 9781328499035 2019 Georgia Science K-5 Georgia Hybrid Student Resource $22.15 7,200 $159,480.00
Package (Print/1yr Digi tal) Grade 2
Package Includes:
Georgia Student Edition Interactive Worktext Grade 2
Georgia Online Student Interactive Digital Curriculum 1-Year Grade 2
……....Teacher Resource Package
1717580 9781328497017 2019 Georgia Science K-5 Georgia Hybrid Teacher Resource $324.30 405 $131,341.50
Package with 1 Year Dig ital Grade 2
Package Includes:
Georgia Teacher Edition Grade 2
Georgia Online Teacher Digital Management Center 1-Year Grade 2
Georgia Inquiry Flipchart 6-Pack Grade 2
Georgia Assessment Guide Grade 2
……....Total for Student Resource Package $290,821.50
Total for Grade 2 $290,821.50
Grade 3
……....a la carte items available for purchase
1696137 9781328868619 HMH Science Georgia Student Edition Grade 3 2019 $30.20 7,400 $223,480.00
1717525 9781328495495 2019 Georgia HMH Science Georgia Online Student Interactive $10.30 7,500 $77,250.00
Digital Curriculum 1 -Year Grade 3
1696179 9781328868732 HMH Science Georgia Teacher Edition Grade 3 2019 $216.70 420 $91,014.00
1717531 9781328495587 2019 Georgia HMH Science Georgia Online Teacher Digital $173.90 420
Management Center 1-Year Grade 3
……....Total for a la carte items available for purchase $391,744.00
Total for Grade 3 $391,744.00
Grade 4
……....a la carte items available for purchase
Send Check Payments to: Attention: Send Orders to:
HMH Education Company Ron Adams orders@hmhco.com
14046 Collection Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
009332434 Sold:0000344616 Ship:0000344616 Page 3 of 6 Please submit this form with your purchase order
Date of Proposal: 5/13/2025 Proposal for Expiration Date: 9/30/2025
DeKalb Co School District
Free
Value of All Materials
ISBN Title Price Quantity Material Quantity
1696138 9781328868626 HMH Science Georgia Student Edition Grade 4 2019 $30.20 7,200 $217,440.00
1717526 9781328495501 2019 Georgia HMH Science Georgia Online Student Interactive $10.30 6,600 $67,980.00
Digital Curriculum 1 -Year Grade 4
1696180 9781328868749 HMH Science Georgia Teacher Edition Grade 4 2019 $216.70 430 $93,181.00
1717532 9781328495594 2019 Georgia HMH Science Georgia Online Teacher Digital $173.90 430
Management Center 1-Year Grade 4
……....Total for a la carte items available for purchase $378,601.00
Total for Grade 4 $378,601.00
Grade 6
……....a la carte items available for purchase
1696171 9781328868190 2019 Georgia Science Georgia Student Edition Grade 6 $62.25 6,700 $417,075.00
1717506 9781328494382 2019 Georgia Science Georgia Online Student Interactive Digital $46.85 6,100 $285,785.00
Curriculum 1-Yea r Grade 6
1696207 9781328868275 2019 Georgia Science Georgia Teacher Edition Grade 6 $136.10 120 $16,332.00
1717509 9781328494412 2019 Georgia Science Georgia Online Teacher Digital $169.05 120
Management Center 1-Year Gra de 6
……....Total for a la carte items available for purchase $719,192.00
Total for Grade 6 $719,192.00
Grade 7
……....a la carte items available for purchase
1696172 9781328868206 2019 Georgia Science Georgia Student Edition Grade 7 $62.25 6,800 $423,300.00
1717507 9781328494399 2019 Georgia Science Georgia Online Student Interactive Digital $46.85 6,200 $290,470.00
Curriculum 1-Yea r Grade 7
1696208 9781328868299 2019 Georgia Science Georgia Teacher Edition Grade 7 $136.10 120 $16,332.00
1717510 9781328494566 2019 Georgia Science Georgia Online Teacher Digital $169.05 120
Management Center 1-Year Gra de 7
……....Total for a la carte items available for purchase $730,102.00
Send Check Payments to: Attention: Send Orders to:
HMH Education Company Ron Adams orders@hmhco.com
14046 Collection Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
009332434 Sold:0000344616 Ship:0000344616 Page 4 of 6 Please submit this form with your purchase order
Date of Proposal: 5/13/2025 Proposal for Expiration Date: 9/30/2025
DeKalb Co School District
Free
Value of All Materials
ISBN Title Price Quantity Material Quantity
Total for Grade 7 $730,102.00
Total Savings: $188,387.00
Subtotal Purchase Amount: $3,107,440.75
Shipping & Handling: $381,752.92
Total Cost of Proposal (PO Amount): $3,489,193.67
**Please add proper sales tax to your order**
Send Check Payments to: Attention: Send Orders to:
HMH Education Company Ron Adams orders@hmhco.com
14046 Collection Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
009332434 Sold:0000344616 Ship:0000344616 Page 5 of 6 Please submit this form with your purchase order
Date of Proposal: 5/13/2025 Proposal for Expiration Date: 9/30/2025
DeKalb Co School District
Total Cost of Proposal (PO Amount): $3,489,193.67
Thank you for considering HMH as your partner. We are committed to providing an excellent experience and delivering ongoing, high-
quality service to our customers. To meet these goals, we want to ensure you are aware of the below Terms of Purchase. These terms
help us process your order quickly, efficiently, and accurately, ensuring successful delivery and implementation of our solutions.
· Please return this cost proposal with your signed purchase order that matches product, prices and shipping charges.
· Provide the exact address for delivery of print materials. The shipping address may be your district warehouse or individual
school sites, but it is essential that this is accurate.
· Please supply the name of each important district point of contact for all aspects of the solution including their direct
contact information (email/phone):
o Point of Contact for Print materials
o Point of Contact for Digital materials
o Point of Contact for Scheduling Professional Development
o Email address for Accounts Payable contact
· Please confirm that we have the correct ‘Ship to’ and ‘Sold to’ information on the cost proposal.
Ship to: Sold to:
Dekalb County School District Dekalb County School District
1701 Mountain Industrial Blvd 1701 Mountain Industrial Blvd
Stone Mountain, GA 30083-1027 Stone Mountain, GA 30083-1027
· Please provide funding start and end dates.
· Please note HMH bills products and services as they are fulfilled. You may receive multiple invoices for your order.
· HMH reserves the right to transmit documents electronically.
· Our payment terms are 30 days from the invoice date.
· Print subscription material quantities may be adjusted across grades for like products, to accommodate enrollment
fluctuations, quantities cannot be adjusted between different programs or copyrights.
· Our shipping terms are FOB shipping point. The shipping term for your proposal is Destination.
· Any proposed shipping or tax amount provided on this proposal, is based on the Ship To account location quoted within.
· If the location of your delivery changes, please include the proper sales tax and shipping charges for that location in the
applicable Purchase Order
· Should any of these Terms of Sale conflict with any preprinted terms on your purchase order, the HMH terms of service shall
apply.
Thank you in advance for supplying us with the necessary information at time of purchase.
Our goal is to ensure your success throughout the duration of this agreement, which starts with a highly successful delivery of our
solution.
For greater detail, the complete Terms of Purchase may be reviewed here: http://www.hmhco.com/common/terms-conditions
Date of Proposal: 5/13/2025 Proposal Expiration Date: 9/30/2025
Send Check Payments to: Attention: Send Orders to:
HMH Education Company Ron Adams orders@hmhco.com
14046 Collection Center Drive ron_h_adams@dekalbschoolsga.org FAX: 800-269-5232
Chicago, IL 60693
HMH Confidential and Proprietary
009332434 Sold:0000344616 Ship:0000344616 Page 6 of 6 Please submit this form with your purchase order