Agenda Item
i. Contract Award ~ RFP 25-608 ~ K-12 Routing and Planning with GPS Integration System ~ Education Logistics, Inc. (EDULOG) (Not to exceed $852,746)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions to Education Logistics, Inc. (EDULOG) effective August 30, 2025, through June 30, 2026, not to exceed $852,746.
Why: Approval of the contract award to EDULOG will provide K-12 Routing and Planning with GPS Integration System that includes developed software solutions for: Fleet Metric Systems, Routing and Planning, Parent and Student Notification System, Student Ridership (RFID) and Time and Attendance. Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses, improving safety and reducing DeKalb County School District (DCSD) exposure to liability.
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” K-12 Routing and Planning with GPS Integration System as outlined in the proposal documents.
The DeKalb County School District (DCSD) considers the scope of this contract all-inclusive and includes all duties necessary to meet the technical support service, systems integration, and business requirements defined in the Request for Proposals (RFP) documents.
The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The award of this contract will allow for the continued use of the K-12 Routing and Planning with GPS Integration System.
Financial impact: The K-12 Routing and Planning with GPS Integration System will be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director, Transportation & Fleet Department, Division of Operations, 678-676-1395
Mr. Bernando Brown, Director, Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award– RFP #25-608
Education Logistics, Inc. (EDULOG) –
K-12 Routing and Planning with GPS Integration System
Scope:
Contract Award to Education Logistics, Inc. (EDULOG) to provide K-12 Routing,
Planning and Management Software services in support of Dekalb County School
District’s transportation requirements. The contract is Not to Exceed
$852,746.00.
Contract Term:
Per the solicitation documents the contract terms are as follows:
• The Contract is an initial one (1) year agreement with services beginning on
or about August 2025 with initial contract duration expiring June 2026.
• The contract may contain four (4), one (1) year renewal options subject to
Board approval.
Solicitation Process
On April 3, 2025, the Purchasing department issued Solicitation RFP #25-608- K-12
Routing and Planning with GPS Integration System posted to IonWave. It was also
posted to the Champion Newspaper April 3, 2025, through April 10, 2025.
Electronic notification was sent to 17 vendors from the DCSD vendor Bid List, 1,
052 vendors through the State of Georgia Procurement Registry and 650 vendors
through IonWave
Ten (10) proposals were evaluated by a selection committee and nine (9) were
deemed responsive to the requirements of the solicitation.
Award Process
Based on the scoring and evaluation, EDULOG was selected as the most responsive
and responsible bidder.
This agenda item seeks the Board of Education approval for the initial year 1
contract for (RFP 25-608) for K-12 Routing and Planning with GPS Integration
System that with developed software solutions to Education Logistics, Inc.
(EDULOG) from August 30, 2025, through June 30, 2026.