Agenda Item
d. Ratification and Renewal of District Wide Armored Car Services and Contract Amendment (Not to exceed $550,000)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the ratification and renewal of the agreement with Loomis Armored US, LLC for an amount not to exceed $550,000 to continue to provide armored car services for the period of one year. This is the second of four one-year renewal periods.
Why: This request to renew the district-wide armored car and ancillary services agreement ensures continued armored car pick-up services. Loomis also provides unique ancillary services in the form of cash deposit boxes which provide an efficient deposit method that no other armored car service can match. This is renewal option three (3) of four (4).
Details: Loomis operates the largest cash distribution network in the U.S., with nearly 200 locations, a fleet of more than 4,000 vehicles, and a dedicated employee base of over 10,000 professionals. The SafePoint Titan smart safe (trademarked) installed at each school has improved operational efficiency and increase security. The SafePoint Titan smart safe system by Loomis is proprietary technology centered around an ATM-like deposit box and the industry’s premier cash management solution. It allows individual schools to make deposits on site as often as is necessary into a secure location, tracks those deposits, and automatically calls for pick-up as is necessary. Loomis works with its banking partners to acknowledge each deposit into the smart safes to effectively “advance” that deposit to DCSD regardless of when the cash is physically collected by Loomis. This cash management ecosystem, is designed to streamline cash-handling processes, increasing efficiency, and improve cash flow with guaranteed daily deposits in DCSD bank accounts based on the individual school deposits.
Board Policy DJE provides guidance for purchases that are exceptions to competitive selection. Loomis is a sole source provider. According to DJE-Sole Source, the required goods or services can only be obtained from one source in the marketplace. Such goods or services will usually be of a unique nature and have performance characteristics that can only be obtained from that source.
Financial impact: Expenditures will be made using the following accounts:
School Nutrition Program - ($55,000) There is no impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales.
School District Finance System - ($495,000) This will be paid from the General Fund GL code: 100.2500.530000.7200.9990.8010.00.0000
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Lance McConkey, Comptroller, Division of Finance, 678.676.0445
Effective: Upon Board Approval
Status: Approved by General Counsel