Agenda Item
ii. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Various Services ~ Hatton Contractor Service, Fast Signs, Howard Brothers and Hardware (Not to exceed $299,997)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the Independent Contractor Agreements (ICAs) that exceed $50,000 with a total contract value not-to-exceed $299,997.
Hatton Contractor Service, LLC ($99,999)
Fast Signs ($99,999)
Howard Brothers and Hardware ($99,999)
Why: This request is to approve the above listed ICA’s to perform various services to support the Facilities/Maintenance Department through June 2026.
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $299,997.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement – Various Vendors
Independent Contractor Agreement
Scope:
Approval of Independent Contractor Agreements for Fast Signs, Hatton
Contractor Service LLC., Howard Brothers and Hardware -to provide
as-needed services districtwide as specified in the Independent Contractor
Agreement Section B. Services.
Contract Term
The Agenda Item requests services effective July 1, 2025, through June 30,
2026.
Background
On October 18, 2021, the Board of Education approved the revision of Board
Policy DJE (IV). Required Levels of Approval (Section A) to include and
specifically address Independent Contractor Agreements -to require Board
approval for any Independent Contractor Agreements with a total cost of
$50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(C)(3) – Competitive Selection of Vendors for Non-
Capital Projects - Purchases or contracts totaling $5,000+ shall
require at least 2 written quotes and selected based on objective
criteria (performance and execution)
Approval is sought for the following vendors under this Board policy:
• Fast Signs ($99,999) – Replaces and Create New Signage District Wide
• Hatton Contractor Service, LLC. ($99,999) – Remodels, Painting,
Pressure Washing, Installation Repairs District Wide
• Howard Brothers and Hardware ($99,999)- Service Repairs of
hardware parts and all power equipment District Wide